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MEETING OF HEVER PARISH COUNCIL ON MONDAY 14 MAY 2007 IN MARKBEECH VILLAGE HALL AT 8pm PRESENT: Cllrs Rutman (Chairman), Roberts (Vice-Chairman), Boyle, Harrison, Hodson, Houlton, Scott, Southworth, Co Cllr Lake, Dist Cllr Ryan, the Clerk and John Green (Internal Auditor) The Chairman welcomed Cllr Southworth and congratulated Cllr Roberts on her award of the MBE. 1. APOLOGIES were received from Cllrs Bashford and Miller 2. Mrs Ann Roberts was co-opted as a Councillor for Hever Ward 3. MINUTES of the March meeting having previously been circulated, were approved and signed. 4. MATTERS ARISING The Chairman was awaiting a reply to his letter to SDC setting out conditions for the proposed acquisition of the two parcels of amenity land at Parsons Croft and Hillcrest which Sevenoaks District Council had offered to the Parish Council. 5. ELECTION OF OFFICERS Chairman Cllr Rutman Vice-Chairman Cllr Roberts Roads and Footpaths: Hever Cllr Scott Four Elms Cllr Southworth Recreation Ground Cllr Bashford Four Elms Pond Cllrs Hodson and Southworth Hever Parochial Charities Cllr Boyle Planning Sub-committee: Chairman Cllr Boyle Hever reps Cllrs Roberts and Harrison Four Elms reps Cllrs Miller and Hodson 6. CORRESPONDENCE a) New version of Model Code of Conduct - Councils would be required to adopt this but in any case it would come into operation in October. ACTION The Clerk to circulate copies to all councillors b) Notification of external auditor c) Letter from the Police about Neighbourhood Watch Scheme and appointment of neighbourhood officers. ACTION Details to be published on the website, in the Link and a copy to all councillors. d) Request for a donation from the Edenbridge Museum. It was agreed to take out corporate membership of £75. e) Request for a donation towards improvements to the Four Elms Parish Room kitchen. It was agreed to donate £500. 7. FINANCE The Statement of Accounts for 2006/7 had been circulated. John Green produced his report on the internal audit and was thanked for his work. The Accounts were adopted and would be sent to the Audit Commission in June. Since the March meeting the following cheques had been paid: 874 Peter Harrison - Practitioners Guide £22.99 875 KAPC Annual Sub £400.68 876 Local Council Review £13.50 877 EDF 4 Elms lighting £11.27 878 GACC Annual Sub £10 879 Hever Village Hall £7.00 880 R Bennett gardening £140 881 Clerk's salary £669.50 882 Clerk's expenses £34.69 883 Poster for Annual Meeting £64.63 884 Signpost at Horseshoe Green £342.50 885 Signpost at 4 Elms £211.50 EDF Four Elms lighting April and May @ £7.72 Receipts included £3750 from SDC for first half of Precept £3.75 for 3 ½% Conversion dividend £496.37 from HM Customs for VAT Rebate Authorisation was given for payment of £891.95 to Cornhill Insurance Balances: Current A/C £585.48 Bus Reserve £6224.88 4 Elms Pond A/C £1004.91 8 PLANNING APPLICATIONS Cllr Boyle commented on various applications. 9. PARISH ROADS AND FOOTPATHS The closure of a layby adjacent to Hever Castle to be referred to KCC Highways. KCC were willing to replace stiles/gates free of charge. 10. FOUR ELMS POND The PC was advised of the proposal by the pond committee to carry out work relating to the drainage of the pond. 11 FIVE FIELDS LANE The KCC/SDC Transport Board would be considering the paper submitted to them by the PC ++ at their meeting in September. ACTION The Chairman to write to affected householders. 12.HEVER WEBSITE This was up to date. The revised Home Page layout provided by the Local Channel showed new items of little relevance to Hever whilst other items of relevance to Hever now needed to be scrolled down so as to be seen. Cllr Harrison had written to the Local Channel requesting changes. 13. PROPOSED NEWSLETTER After some discussion it was decided not to proceed with a Hever PC newsletter. 14. AIRCRAFT NOISE Cllr Rutman outlined the present situation. Councillors agreed that the best way of dealing with this problem was to go via Sir John Stanley. 15. ARRANGEMENTS FOR THE ANNUAL MEETING ON 24 MAY Cllr Rutman appealed to the Four Elms Councillors to publicise the meeting in their ward. 16. INTERNAL PROCEDURE After some discussion it was decided to revert to sending round information in the envelope. Cllr Roberts and the Clerk to sift through the correspondence every 3 weeks. 17. ANY OTHER BUSINESS The date of the September meeting to be changed to Tuesday 18 September. There being no further business the Chairman thanked those present for their attendance and the meeting ended at 9.34pm
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