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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 11th October 2006 at the Methodist Church Hall at 7.30pm. Members present; Cllr Purkis (Acting Chairman), Cllr Brown, Cllr Lawson, Cllr Mason, Cllr Morgan, Cllr Sinfield, Cllr Woodhead Others Present; P C Finlayson, Cllr Goldsmith (SCC), Clerk - Mrs L Beevor. 8 Members of the public. Agenda Cllr Purkis welcomed all to the meeting and explained that in the absence of the Chairman, she would be the Acting Chairman for the meeting.
1a) Apologies for absence Cllr Martin, Cllr Bailey, Cllr Howard, Cllr Provan (WDC), Cllr Starling (WDC). b) Co-option of new councillor Cllr Woodhead had signed the Declaration of Acceptance of Office and the Register of Interests prior to the meeting. c) Declarations of Interest Cllr Morgan declared an interest in any discussion in connection with the planning application for Kessingland Estate Agents. Cllr Brown declared an interest in any discussion regarding The Bethel.
2a) To approve the minutes of the Parish Council meetings held on 13th September 2006 and on the 27th September 2006. On the proposal of Cllr Lawson, seconded by Cllr Mason and agreed by all, the minutes of the meeting of 13th September were confirmed for signature. On the proposal of Cllr Lawson, seconded by Cllr Brown and agreed by all, the minutes of the meeting of 27th September were confirmed for signature. b) Matters arising not covered elsewhere in the agenda, The quote from SCC for Bethel Drive has not yet been received. Meeting adjourned for public participation at 7.40pm 3a) Report from Bruce Provan - WDC Cllr Provan had advised the clerk that he had received a request for the height barrier at the Church Road car park to be increased to allow vans into the car park. After discussion Council decided that the barrier was to remain at its existing height. Blocks have provided a quote for the height sign on the barrier, to be placed above the barrier bar. b) Report provided by P C Finlayson In September there had been 30 crimes. The full police report is attached to the main copy of the minutes. Damage 8 Theft 6 Assaults 4 Domestic 6 Public Order 4 TWC of vehicle 1 Exposure 1 Questions to the police 1) P C Finlayson was advised that when a call was made to the normal police line, the call ended up in Stowmarket and appeared to have been charged at national rate. P C Finlayson advised that from February 2007, the public should end up speaking to a local person. 2) A member of the public advised that there were 4 motor bikes speeding from Field Lane to Beach Road. P C Finlayson advised that when ever he had been in that area with the speed gun, there were no bikes exceeding the limit. 3) P C Finlayson was asked whether there was a time of night when the noise of the motor bikes was not allowed. P C Finlayson advised that there was no time limit for vehicles. The only noise issues relate to illegal exhausts. 4) It was mentioned that the 20mph signs are small. The meeting was advised that the signage is the remit of SCC. 5) Mention was made that the pavement by Church Road/High Path is now blocked by refuse bins. P C Finlayson advised that as the residents had been asked by WDC to place the bins in this position, the police would not approach any one with regard to obstruction of the pavement. c) Report from Cllr Goldsmith - SCC 1) Cllr Goldsmith updated the meeting with regard to the status of High Path. 2) Cllr Goldsmith advised the meeting that according to Malcolm Dixon (WDC), permitted development rights would allow for certain works at Clyffeside. Cllr Sinfield confirmed that he would be looking at the planning file at WDC and it was suggested that he could also ask about the Permitted Development Rights. Questions Discussion took place about the status of Footpath 6 and about its condition - residents of High Path asked for clarification of its status - Cllr Goldsmith advised. Cllr Goldsmith was then advised that in 1988 SCC had intimated that High Path was SCC responsibility. Discussion took place about the condition of High Path and residents confirmed that High Path north - south was on the deeds of each respective property along the Path. Discussion took place about the letters that the Parish Council had sent to properties in High Path concerning the application for footpath status. A resident advised that she had not received a letter. A full discussion took place regarding the content of the letter and the resident was advised that the letter would be forwarded to her - resident left the meeting. d) Members of the public 1) With no WDC councillors present, the Chairman advised the meeting that any issues surrounding the refuse bin collection at High Path would have to be forwarded onto WDC. Residents complained that they had only been given 3 days notice from WDC that they were withdrawing the service - residents asked that WDC provide an apology for the short time scale - the Parish Council were asked to write to WDC on the residents behalf with this request. Residents also mentioned that the shift system that had also been suggested would not be appropriate and this is also to be mentioned in the letter. It was suggested that the bins would be a safety hazard if left on Church Road at night, as there are no lights and no pavements. Cllr Goldsmith suggested that the letter from the Parish Council should be copied to Lucy Robinson at SCC and to himself. The clerk was also asked to supply copies of the letter to the residents who were attending the meeting tonight. 2) It was mentioned that cars are parking on the grass verge at Coopers Drive and that this is dangerous. It was confirmed that in the past the police have been issuing fixed penalty tickets for this - this was confirmed by P C Finlayson. Cllr Goldsmith confirmed that he would pursue the situation with regard to posts being placed in the grass that would prevent such parking. It was also mentioned that the previous road markings by footpath 6 had worn away. Clerk was asked to contact SCC. The Chairman advised those present of the procedures for making a complaint. Meeting closed to public participation P C Finlayson left the meeting Cllr Goldsmith left the meeting The members of the public left the meeting 4) Chairman's Report a) War memorial - the clerk read out the quotes from Mr Nicholls for the remaining works at war memorial. After full discussion Council agreed to ask Mr Nicholls to carry out Option 1 of his quote. The clerk was asked to write to the PCC to confirm that the work would be carried out as the final stage of the war memorial restoration. It was mentioned that compliments had been received about the improvements at the war memorial. b) MUGA lighting A feasibility study has been started for lighting at the Muga. 3 quotes had been obtained; Boggis, Pearce and Kemp, Taylors. Boggis £6210.64 plus vat (including work by Briggs) Pearce and Kemp £5127.28 plus vat Taylors £16037minimum. Discussion of the quotes took place and whether such lighting should be applied for via an Awards for All grant. It was agreed that an application for £10000 should be considered for the lighting and possible fencing at the Muga. Cllr Purkis was asked to obtain further quotes from the existing businesses showing the cost of 1kw lighting instead of the 400w as quoted. Cllr Lawson, Cllr Morgan and Cllr Sinfield to consider the quotes. 5) Clerks Report The clerks report is attached to the main copy of the minutes. This will be kept updated and reviewed each meeting. a) Xmas Dinner - the clerk asked to contact the Waterfront to get possible dates for the Xmas dinner. b) the clerk was asked to chase SCC regarding the parking on Whites Lane/High Street. c) SCC Mr Dawson to be reminded of the signs that are missing at Footpath 6.
6) Planning applications W19860 - Erection of conservatory at 2 Ark Close, Kessingland by Mrs A M Bertram. It was proposed and agreed that this application could be accepted. W1266/12 - Construction of 1 new bungalow with attached garage at rear of 4 Field Lane by Bagshaw Builders Ltd. After full discussion it was to refuse the application unanimously with the following comments; ‘Over development of plot, traffic impact, out of character with surrounds, too close to new bus stop.' Cllr Morgan left the room tion could be accepted. asked to write to teh W11789/4 - Construction of a single storey extension for additional office space at Kessingland Estate Agents, 262 Church Road, by Kessingland Estate Agents. After full discussion it was agreed by all to refuse the application with the following comments; ‘whilst we are keen to encourage business in the village we refuse the application for a) Traffic impact, b) forecourt not accessible for cars, c) lack of parking, d) aesthetic appearance, d) out of character.' Cllr Morgan returned to the room. Planning matters; Clyffeside may be considered at the Lowestoft Committee next week - the clerk was asked to ascertain. 7) Correspondence The list of general correspondence was passed to all councillors so that they could read items of interest. Other correspondence; i) Clean Neighbourhoods Act - this will be dealt with at a future meeting when Cllr Martin is present. ii) WDC Area Forum 17th October 2006 at Kessingland Primary School at 7.30pm. 8) Finance a) Clerks Training - The clerk explained that SALC are running a new course in November which is an intensive course to enable clerks to obtain their Cilca qualification. The cost of the course is £250. The clerk asked for permission to attend the course. Council confirmed that the clerk could attend the course and all agreed that the Council would cover the cost of the training. The clerk thanked council for this. b) Remembrance Day wreath - The clerk asked whether a wreath was required. Council confirmed that a wreath would be needed for council to lay at the church service on 12th November. Clerk to order similar one to previous years. c) The Parish Councillors Guide Book - the clerk asked whether a book should be ordered for Mrs Woodhead. All agreed. Clerk to order. d) Precept - Council were advised that the precept would need to be considered in November. All requests for donations for next year need to be with the clerk by the beginning of November. e) Budget to 30.09.06 and bank reconciliation to 30.09.06 - All councillors were provided with the budget and bank reconciliation. There were no questions relating to these. f) Lubbock Fine Audit - The clerk confirmed that the audit for 2005/06 had been completed. Lubbock Fine had commented that in their document, blank boxes should be annotated as ‘nil' or ‘zero'. g) quote for notice board glass. - Polycastle Ltd has supplied a quote for a pane of toughened glass. £126.10 plus vat. Cllr Sinfield will obtain another quote. h) The Bethel - Letter received from The Bethel advising that the donation we provided in 2005 has not yet been spent. The Bethel lease is not being renewed and the occupants have therefore moved to alternative premises. The letter asks whether the donation can be kept to be used on repairs at the new premises. After discussion it was agreed by all to confirm this request. Cllr Brown did not vote. i) Church Road car park header bar - Blocks have provided a quote of £50 to place a header bar sign above the bar. It was agreed by all to accept this quote. j) ‘Bum' rail seats in shelter. - Blocks have provided a quote of £75 to manufacture a bum rail for the bus shelter outside the school. It was agreed by all to accept the quote. k) Cheques to be signed. A copy of the account balances and the cheques requiring payment was provided to all councillors and is attached to the main minutes. Cheques as detailed in the Receipts and Payments Book. Ratification was requested for the signing of the cheque for Video Booth Systems Ltd for £470 as discussed at a previous meeting which had been required after the last meeting but before this one (see Sept minutes) . This related to the video booth for the youth open day and was covered by the £500 grant previously received instead of the burgers, food, drink as previously suggested. On the proposal of Cllr Mason, seconded by Cllr Lawson the cheques were agreed for payment and the cheque for Video Booth ratified by all. 9) Any other business a) Youth Open Day - 21st October 2006. The Crime and Disorder committee have made the arrangements for the day. The day will run from 11am - 4pm. The purpose of the day is to hear the views and opinions of the young people in Kessingland. Local businesses have supported the day. The schools that the residents in Kessingland attend have advised the young people about the day. b) Cllr Purkis advised that any complaints about the way this meeting had been chaired should be forwarded to the clerk. c) Cllr Brown has met with Cllr Starling to advise of the matters that still need attention in the beach area. Cllr Brown has the beach flags from previous years. Thanks were extended to Cllr Brown for all the work that he has carried out at the beach and for his years of excellent service. d) Salc Waveney Meeting was held on 20th September. Cllr Sinfield advised that he had attended and that there were 14 people present. e) Councillors were reminded that the Emergency Committee meeting is on Thursday 12th October at 7.00pm. There being no further business the meeting closed at 10.15pm. Chairman ...................................... Dated............................................
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