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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 8th November 2006 at the Methodist Church Hall at 7.30pm. Members present; Cllr Purkis (Acting Chairman), Cllr Bailey, Cllr Brown, Cllr Capon, Cllr Howard, Cllr Lawson, Cllr Morgan, Cllr Sinfield, Others Present; Police, Cllr Goldsmith (SCC), Cllr Provan (WDC ), Clerk - Mrs L Beevor. Agenda Cllr Purkis welcomed all to the meeting and explained that in the absence of the Chairman, she would be the Acting Chairman for the meeting. 1a) Apologies for absence Cllr Martin, Cllr Mason, Cllr Woodhead, Cllr Starling (WDC). b) Declarations of Interest Cllr Purkis declared an interest in any discussion regarding a donation to the churchyard. 2a) To approve the minutes of the Parish Council meetings held on 11th October 2006 and on the 25th October 2006. On the proposal of Cllr Sinfield, seconded by Cllr Lawson, the minutes of the meeting of 11th October were confirmed for signature. On the proposal of Cllr Lawson, seconded by Cllr Sinfield and agreed by all, the minutes of the meeting of 25th October were confirmed for signature. b) Matters arising not covered elsewhere in the agenda, Nil Meeting adjourned for public participation. 3a) Report from Bruce Provan - WDC Cllr Provan advised that a meeting between WDC and a resident from High Path had been due to take place but the resident of High Path had been unable to attend so the meeting was cancelled. Cllr Purkis advised that a meeting had been held with SCC regarding the possible repair of High Path surfacing. The road is a private road but SCC is going to ascertain the cost of repair and advise the residents so that the residents could then decide what they wished to do. A further meeting will be held once the costings are received. Cllr Provan confirmed that the Area Forum was well attended. It was mentioned that an attendee of the Forum would like to receive a copy of the video with the flooding details. This is held by Cllr Goldsmith. Cllr Provan had been to see Mr Briggs as flooding had been a concern. It was suggested that the Parish Council should write to Anglian Water regarding the flooding at Mr Briggs premises which had occurred twice in one month, and request confirmation that the pump is in full working order. Questions to Cllr Provan . 1) Cllr Provan was asked about the planning permission for the hangout. This had originally been granted for 5 years, and this period was soon to expire - did any action now need to be taken? 2) High Path - question was asked as to why applications are granted for garages to be built if there are no rights to drive over the land to get to the proposed garages. It was requested that WDC should confirm to applicants in the planning permissions that the decision to allow a garage to be built does not give automatic rights to drive over the land and that this would need to be obtained separately. b) Report provided by Police In October there had been 20 crimes. The full police report is attached to the main copy of the minutes. Damage 4 Theft 4 Assaults 2 Domestic 3 Public Order 5 Exposure 1 There had been a spate of eggs being thrown recently. Police advised that there is an abandoned tent on the beach - this will be taken to the police station if it is not moved within the next 2 days. Police are aware that there has been someone camping in the churchyard - the person is homeless and the police are liasing with other agencies to try to assist. The police were thanked for their help at the youth open day. Questions to the police 1) Were the egg incidents related to Halloween? Police advised that they had only received one call on Halloween. Leaflets had been given out in advance for people to place in their windows if they did not want people to call there. It was felt that if the leaflets were laminated they could be used each year. 2) Young people were in the picnic area late at night - the police had been and spoken with them, and had been to see the residents who had complained about the noise. 3) Cllr Purkis read e mail from resident who was requesting that the bus shelter be demolished. People do still shelter there. WDC to be chased regarding the cleansing of the shelter by the picnic area. 4) Complaints made regarding highway issues - At the top of Whites Lane the view onto the A12 is obscured by hedging. WDC to be asked to cut back. At the High Street/Whites Lane junction the hedging is overgrown and the owner is to be asked to cut back the hedging. c) Report from Cllr Goldsmith - SCC 1) Regarding the bollards/edging at Coopers Drive - there is only £184 left in locality budget but Cllr Goldsmith will obtain a quote from the person who did the work at Southwold. 2) Parking by Old School for allotment holders - This is not SCC highways but is privately owned. The owner will need to be approached. 3) Flooding - Mr Walker is liasing with Cllr Goldsmith. 4) High Path East - West - Cllr Goldsmith is still looking into this matter especially with regard to insurance matters. 5) The position of the bus stop at the top of Field Lane is being reviewed as due to disability legislation, it may not be in the appropriate place. Meeting closed to public participation Police left the meeting Cllr Provan and Cllr Goldsmith left the meeting 4) Vice - Chairman's Report a) Multi- use games area - Comments were invited regarding the lighting quotes. It was confirmed that the quote from Boggis seemed suitable to be used for the Awards for All application. Bobs Garden Services have visited the site and a quote will be forwarded in due course. The quote will refer to placing fencing on the west side of the Muga, on top of the existing fencing. A discussion took place regarding alternative options. It was decided that Council would await these quotes before considering alternatives. The Awards for All application will not be submitted until the fencing quote has been received. The lines are now on the area. b) Play Area Church Road - WDC are to be asked if there is still a guarantee on the gate. Mr Turrell is to be asked to carry out the lubrication works that he suggested in his report. c) Notice board glass - a further quote is being provided. On the proposal of Cllr Howard, seconded by Cllr Sinfield, it was resolved by all that the clerk could obtain the glass repair from the person with the cheapest quote. d) War memorial - Mr Nicholls to be asked if he can raise the surface over the concrete on the easterly side corner of the memorial. e) Church Road car park - The meeting was advised that a person drove into the header bar at the car park and had broken the padlock and the header sign. The registration number had been noted and reported to the police. The person has agreed to pay for any expenses incurred. A new padlock has been purchased and this expense will be passed on. On the proposal of Cllr Sinfield, seconded by Cllr Capon it was agreed by all that the cost of the new header sign should also be recovered which was a further £50.00 . Clerk to advise. f) Remembrance Day Wreath - Cllr Martin will not be able to lay the wreath. Cllr Sinfield volunteered. g) Cllr Surgeries - The dates and councillors attending were confirmed. List of key holders to be reviewed. h) Loss of life at beach - Cllr Purkis explained what had occurred on the day in question. Mr Turrell provided a report which was read to the meeting. Mr Turrell and Mr Brown thanked for their actions. A copy of Mr Turrell's report is to be sent to WDC and their comments invited. WDC to be asked to liase with Mr Brown and Mr Turrell on the issues arising. WDC again to be asked for a yellow coat for Mr Turrell. Environment Agency to be contacted regarding concerns about the water breaching. i) village sign - This will be considered at the December meeting.
5) Clerks Report The clerks report is attached to the main copy of the minutes. This will be updated and reviewed each meeting. 6) Correspondence for Information The list of general correspondence was passed to all councillors so items of interest could be noted. Other correspondence; a) Patient and Public Involvement Forum - They are asking whether a presentation from themselves to the Parish Council would be required. It was suggested that this should be considered next year as it may be appropriate for the Annual Parish Meeting. b) Recommendations from the Local Government White Paper - copy provided for each councillor. c) Area Forum - to be held on Tuesday 5th December. 7) Planning Applications W2194/10 -Variation of condition no 1 of planning permission N1979/5 to extend holiday occupation to all year round use at 8 Seaview Chalet Park, Green Lane, by Luigi Nowroozi. It was resolved by all to agree the application with the comment that it would need to comply with the necessary SSAP rating. W2194/11 - Variation of condition no 1 of planning permission N1979/5 to extend holiday occupation to all year round use at 90 Seaview Chalet Park, Green Lane, by Mr Dowding. It was resolved by all to agree the application with the comment that it would need to comply with the necessary SSAP rating. W286/2 - Provision of a mobile unit to be used as a tourist information/heritage centre at Church Road car park, Church Road, by MASK. On the proposal of Cllr Purkis, seconded by Cllr Lawson, it was resolved by all to confirm the application. W19501/2 - Construction of 2 new bungalows with detached garages at 39 Field Lane by Mr Sherwood. A letter of objection was read to the meeting. Discussion took place about the application. It was felt that there would be traffic issues due to the extent of the traffic that already needs the road for access. It was resolved that the application should be declined. Cllr Sinfield and Cllr Lawson to formulate a reply. 8) Reports from committees and working parties including; a) Beach Warden - see Mr Turrell report as already detailed. b) Allotment/Mardles - no matters to report c) Amenities - no meetings held. d) Crime and Disorder - no meetings held. e) KCC - no meeting held. f) Emergency Committee - next meeting will be delayed until Chairman available. g) Footpaths - The official cuts are finished and Mr West is completing his cut. It was requested that the undergrowth by the Church Road allotments be cut back. It was noted that there had only been one complaint this year and that the footpaths had been a pleasure to walk. It was noted that Mr West had done an excellent job on the paths. h) Parish Liason WDC -no response from Louise Jordan Hall to invitation to visit village again. 9) Reports from Councillors of meetings attended. The Area Forum had been well attended by members of the public. Issues raised related to flooding, open spaces, and caravan parking. 10) Finance a)Insurance - a quote had been received to place the MUGA on all risks as requested. On the proposal of Cllr Sinfield, seconded by Cllr Lawson it was resolved to accept the quotation and to place cover. b) Churchyard Donation - Having declared an interest Cllr Purkis did not take part in the discussion. £1000 had been allocated in precept for this year. Previous donations had been £750. It was considered that the churchyard was in a poor state at the present time and that cutting had not regularly taken place. It was noted that at times residents had had to maintain the area around family plots themselves. After full discussion it was proposed by Cllr Sinfield, seconded by Cllr Capon and agreed by all (except Cllr Purkis who did not vote having declared an interest), that £750 should be donated this year and a covering letter to be sent advising that Council is aware of the maintenance problems that have occurred this year. c) Cheques for signature - A copy of the account balances and the cheques requiring payment was provided to all councillors and is attached to the main minutes including a cheque for £30 for the hire of the Methodist Church Hall. Cheques as detailed in the Receipts and Payments Book. On the proposal of Cllr Lawson seconded by Cllr Howard the cheques were agreed by all for payment. Council requested that the cheque for Mr Nicholls be held until contact had been made with him regarding the further work as detailed above.
11) Questions from councillors on other matters not covered elsewhere on the agenda. a) The clerk was asked to verify the planning permission terms for the stable at Mr Briggs yard. b) The clerk was asked to ascertain details of allowable smoke, from the Environmental Health Dept at WDC. c) P C Minutes of 11.05.05 refer to an Open space Review being carried out by WDC. Cllr Starling to be asked for the outcome of the review. d) Footpath by Ashley Nursery Site - information provided in advance to all councillors of proposals by SCC to alter the route. On the proposal of Cllr Sinfield, seconded by Cllr Howard and agreed by all it was resolved to agree with the recommendation from SCC. New definitive map to be requested in due course.
12) Any other business for information a) Cllr Sinfield and Cllr Lawson sent apologies for the next meeting on 22nd November 2006. b) It was confirmed that the meeting on 22nd November will commence at 7.00pm with a presentation from Mr Ganther. There being no further business the meeting closed at 10.00pm. Chairman ......................................Dated............................................
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