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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 13 December 2006 at the Methodist Church Hall at 7.30pm. Members present; Cllr Purkis (Acting Chairman), Cllr Bailey, Cllr Brown, Cllr Lawson, Cllr Morgan, Cllr Sinfield, Cllr Woodhead. Others Present; Cllr Starling (WDC). Clerk - Mrs L Beevor. Agenda Cllr Purkis welcomed all to the meeting and explained that in the absence of the Chairman, she would be the Acting Chairman for the meeting.
1a) Apologies for absence Cllr Capon, Cllr Howard, Cllr Martin, Cllr Mason, Cllr Goldsmith (SCC), Cllr Provan (WDC), P C Finlayson. b) Declarations of Interest Nil 2a) To approve the minutes of the Parish Council meetings held on 8th November 2006 and on the 22nd November 2006. 8th November 2006 One amendment - those present should include Cllr Morgan. On the proposal of Cllr Sinfield, seconded by Cllr Morgan, the minutes of the meeting of 8th November were confirmed for signature with this one amendment. 22nd November 2006 On the proposal of Cllr Brown, seconded by Cllr Bailey and agreed by all, the minutes of the meeting of 22nd November were confirmed for signature. b) Matters arising not covered elsewhere in the agenda, Nil Meeting adjourned for public participation. 3a) Report from WDC - Cllr Starling Residents parking - Cllr Starling advised that SCC are very strict and there is no residents parking in Kessingland. Open space review consultation outcome - Cllr Starling will arrange to have this e mailed to clerk. Youth club planning permission - the clerk confirmed that in the planning grant notification, no 5 year restriction was noted for renewal of the application. Questions to Cllr Starling 1) Regarding the seawall - Cllr Starling was asked what the outcomes were of the various requests that had been asked to be considered. Cllr Starling replied that; gaps have been cemented, signs - dog control order is being discussed walls/vegetation - funds awaited lock - still outstanding 2) Regarding the flooding at Mr Briggs yard as mentioned in the November minutes - the contact at Anglian Water is Graham Day, based in the Norwich office, the contact from the Environment Agency is Andrew Oswald, and Julian Walker at WDC. These contacts could be copied in on any flooding correspondence in the future. 3) Signage for Fishermans Way - This area is still in the process of being adopted by WDC. 4) Ashley Nursery site - Ownership has been identified but the owner has no funds to clear the site - WDC may need to fund. 5) Road sweeping - this is a SCC matter.
b) Written report provided by Police In November there had been 33 crimes. The full police report is attached to the main copy of the minutes. Burglary dwelling 8 Burglary out building 1 Damage 11 Theft 2 Assaults 7 Domestic 1 Malicious communication 1 Offensive weapon 1 Obstruction of officer 1 7 of the burglary dwellings are linked. 2 youth males have been arrested and are now on police bail. There are people on police bail for 4 of the assault offences and one male has received a caution. In his report P C Finlayson apologised for not being present at the meeting, but he had been called away to assist in Ipswich. c) Report from Cllr Goldsmith - SCC No report. Questions to be sent to SCC. 1) Road sweeping - Cycle path on London Road to be asked to be cleaned. 2) Crossing at High Street, by Livingstones - Cllr Purkis advised that a Traffic Plan had been implemented for Kessingland with potential improvements noted. Copy provided to Cllr Woodhead. 3) ‘No Through Road.' - Cllr Brown mentioned that he had shown Cllr Goldsmith some areas which should be annotated with a ‘No Through Sign.' To date no response received. The areas include High Path, and Church Road (where there is a sign but this cannot be seen). 4) A member of the public advised that the lighting at the junction of Wash Lane/Church Road needed attention. Clerk to contact SCC highways. 5) Post Box by Londis on Field Lane was often full and a resident was concerned. If post is taken out the matter becomes a police issue. The clerk was asked to write to the Post Office and request that the box either becomes emptied more often or a larger box is installed. Meeting closed to public participation 4) Vice - Chairman's Report a) Multi- use games area - The quote for fencing from Bobs Garden Services was read to the meeting. SMP had advised that no fencing should be attached to the structure itself as this would invalidate the warranty on the structure. The quote would appear to include free standing posts. On the proposal of Cllr Lawson, seconded by Cllr Sinfield and agreed by all it was resolved to apply to Awards for All for a grant of £10,000 to cover the MUGA lighting and fencing. b) Francis Road grass cutting - Mr West had provided quotes for removing the mounds at Francis Road, and this would cost in the region of £1350. Council were then advised of the cost of cutting the grass with the mounds remaining, and the comparative cost of cutting the grass with the mound removed. After full discussion it was proposed by Cllr Sinfield, seconded by Cllr Lawson and agreed by 6 councillors, with one abstention, that the mound should be removed. Discussion then followed as to the financing of such works and whether the KCC should contribute. It was suggested that the clerk should write to the Chairman of the Community Centre and Playing Field Management Committee, to advise him of the costs involved in the removal of the mound as previously mentioned to him by Cllr Purkis. It was suggested that the Management Cttee should be advised that the Parish Council would look more favourably at the mound removal if there could be some contribution to the costs. c) High Street Play area petition - A petition from Ryeson Tenants Association, addressed to WDC, was read to the meeting. The petition noted various issues of concern at the play area. The state of the High Street Play area had previously been mentioned by the Parish Council to Louise Jordan Hall and more recently with Lorraine Heale at WDC. E mail of 19th October 2006, from Lorraine Heale describes the improvements that WDC are considering. The works would need to be funded from section 106 monies. The clerk was asked to contact Miss Heale for detailed suggestions and quotes for the matters that are being considered. Acknowledgement also to be forwarded to Ryeson Tenants Association from the Parish Council. d) Car Park Header - Cllr Purkis explained to the meeting that she had provided the police with a report following the damage to the car park header. The repair quote of £50 plus the padlock had also been forwarded to the police. Since the last meeting the police have contacted the clerk for confirmation that the full price is to be passed on to the person concerned or whether the Parish Council would consider a reduced sum as the police felt that the Parish Council may have been replacing the header any way. Discussion took place on the matter and on the proposal of Cllr Sinfield, seconded by Cllr Morgan and agreed by all, it was confirmed that the full price of £50 plus the padlock would be charged, ‘as verbal agreement to this sum had been reached, no labour costs were included and the Parish Council were not prosecuting the person concerned.' e) Notice board glass repair - No second quote received. As per previous minutes, Polycastle have therefore been contacted and asked to carry out the work. f) Village Sign - the sign is in the middle of the village but is sometimes not visible due to the height of the hedging and the way the sign is facing. Discussion took place on the matter. The clerk was asked to contact WDC to ask them to keep the hedging low. Cllr Sinfield offered to look at the sign to assess the work involved in rotating it. g) War memorial repairs - Discussion took place about the work already carried out at the memorial - Comment had been made at the last meeting about the works not being totally complete and the clerk had contacted Mr Nicholls. Mr Nicholls has been back to the memorial and provided a letter dated 5th December 2006 advising of situation, which was read to the meeting. Full discussion took place as to whether payment for the original works should be made at this stage and it was resolved by all that the payment could be sent. Mr Nicholls is to be asked to contact Cllr Purkis or Cllr Martin to review the situation after Xmas. h) Conservation matters - a photocopy of the English Heritage brochure, brought by Mr Ganther had been provided to all councillors. Cllr Howard had expressed interest in moving the matter forward and this will be placed on the agenda for one of the meetings in January 2007. i) Councillor Surgeries - There were no new volunteers to assist with the surgeries for 2007. It was suggested that it may not be necessary to hold surgeries on evenings during the winter months as people do not venture out. 5) Clerks Report The clerks report is attached to the main copy of the minutes. The clerk explained that non attendance at council meetings for a period of 6 months leads to automatic disqualification. The clerk is liasing with Salc over the actual date on which such a period starts to confirm whether the disqualification will apply to a present councillor. 6) Correspondence for Information The list of general correspondence was passed to all councillors so that they could read items of interest. Other correspondence; a) Letter received from Mr Partridge requesting a white line in front of his drive to prevent people parking there. Letter to be acknowledged and forwarded to Cllr Goldsmith. b) WDC - Community Engagement with Market Towns and Kessingland. Letter received from Mark Bee regarding the delivery of services at a more local level. Cllr Martin is attending a meeting on the initiative this evening. c) SCC - Sponsored bus services - letter received regarding the re-tendering for the Sunday First service from Halesworth to Kessingland. Copy of the letter to be forwarded to Cllr Martin. d) Letter from ESTA dated 1st December 2006 read to the meeting. The clerk was asked to acknowledge the letter and advise ESTA that there are presently no requirements for bus stops but that Council will contact them if there are any requirements in the future. e) Letter received from WWHIC advising that they will not be holding seminars in Kessingland for the foreseeable future due to lack of demand. A letter is to be sent by Council thanking WWHIC for attending, and advising that the courses that have been run have been well received. f) Gt Yarmouth and Waveney NHS Primary Care Trust - letter dated 6th December received regarding an application for Morrisons to have full inclusion in the pharmaceutical list. Cllr Purkis confirmed that a previous application had been received when it was previously Safeway. Discussion took place regarding the application. Concern was expressed about the impact this would have on the present pharmacy in Kessingland. It was proposed by Cllr Purkis, seconded by Cllr Morgan and agreed by all that the following reply would be forwarded; ‘We wish to safeguard our pharmacy as an excellent service is received from them.' 7) Planning Applications DC/06/1268/FUL - Coppercoin, Green Lane Construction of a rear sun lounge. On the proposal of Cllr Lawson, seconded by Cllr Morgan, it was resolved by all to agree to the application. Planning Correspondence a) Re The Nordalls - Following the previous meeting a draft response had been prepared by Cllr Lawson and this was read to the meeting. It was agreed by all that this should be the formal response from the Parish Council. b) Re 39 Field Lane - It had been confirmed that this application would go to committee on 20th December. Residents have requested to speak at the WDC meeting. Cllr Sinfield will also attend if he is available. c) Local Development Framework Site specific allocation consultation - a working party will need to consider the consultation and reply by the deadline. d) WDC Decisions W11789/4 - granted W2194/10 - granted W19860 - granted W286/2 - granted 8) Reports from committees and working parties including; a) Beach Warden - The beach is in good condition. Rubbish from anglers has been left on some of the beach. The Environment Agency have erected a new gate across the seawall and some new handrails. Regarding the bus shelter - this still needs to be de-sanitised and some graffiti remover is required. b) Allotment/Mardles - There are now 12 on the waiting list. Mardles rents are due January 2007. c) Amenities - Committee meeting to be arranged. d) Crime and Disorder - Teen shelters are being considered. A youth football team has been suggested and the Kessingland Times are to be contacted. e) KCC - Cllr Sinfield attended on 8th December and provided a verbal report of the meeting. Ms Hutton has tendered her resignation. f) Emergency Committee - next meeting will be held in January 2007. g) Footpaths - All cuts completed to date. h) Parish Liason WDC -no response from Louise Jordan Hall to invitation to re-visit village. 9) Reports from Councillors of meetings attended. No reports. 10) Finance a) Precept 07/08 - Following the November meeting the precept was confirmed at £34,000. b) Councillors Allowances - Cllr Purkis explained the discussion that had taken place at the November meeting when setting the precept, about councillor's allowances. The clerk had attempted to contact Mr Cox at WDC on several occasions by phone and e mail, but no response had been received about the level of allowance allowed. . His replacement is Arthur Charvonia - clerk to note. Cllr Starling offered to chase for a reply on this matter. c) Chairman's allowance - An allowance of £250 had been set for this year. To date no funds have been drawn. On the proposal of Cllr Sinfield, seconded by Cllr Morgan it was agreed by all to pay an allowance of £25 to Cllr Purkis for acting as Chairman in recent months, and £200 to Cllr Martin, from this precept sum. d) Cheques for signature - - A copy of the account balances and the cheques requiring payment was provided to all councillors and is attached to the main minutes including a cheque for £20 for the hire of the Methodist Church Hall. Cheques as detailed in the Receipts and Payments Book, including the allowances mentioned above. On the proposal of Cllr Woodhead, seconded by Cllr Morgan, the cheques were agreed by all for payment. 11) Questions from councillors on other matters not covered elsewhere on the agenda. a) Discussion took place regarding the outcome of the school organisational review and the possible implications for Kessingland. 12) Any other business for information a) Cllr Martin arrived at 9.45pm and provided a brief outline of the meeting that he had just attended with WDC on Community Engagement. More information will be received in due course and a presentation will be provided to Parish Councils by WDC. There being no further business the meeting closed at 10.00pm. Chairman ...................................... Dated............................................
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