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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 28th March 2007 at the Methodist Church Hall at 7.30pm.
Members present; Cllr Purkis, Cllr Bailey, Cllr Brown, Cllr Lawson, Cllr Morgan, Cllr Sinfield, Cllr Woodhead. Others Present; Clerk; Mrs L Beevor, 4 members of the public Cllr Goldsmith- SCC, PCSO - Deborah Green
Agenda 1a) Apologies for absence Cllr Martin (will be late), Cllr Mason. P C Finlayson, WDC Provan, WDC Starling. The vice chairman Cllr Purkis signed a Declaration of Acceptance of Office as Chairman for this meeting.
1b) Declarations of Interest Nil 2) To approve and sign the minutes of the Parish Council meeting held on Wednesday 14th February 2007 and Wednesday 28th February 2007. There were 2 amendments required to the minutes of 14th February - on p2 with the police report, ‘PCSO Tyrell' should read ‘PCSO Green,' and ‘Field Lane' should read ‘Lloyds Avenue.' With these 2 amendments it was resolved by all that the minutes of both meetings could be signed as a true record. 3) Meeting adjourned for public participation a) To receive a report from Waveney District Council - Cllr Starling/Provan No report available. It was noted that Cllr Provan had responded to the query relating to a piece of land that had been mentioned in a report - this was confirmed as being The Nordalls site. b) To receive a report from police representative. PCSO Green provided the police report for February 2007 which is attached to the main copy of the minutes. There were 30 recorded crimes which included; 8 damages, 8 assault, 4 thefts, 2 harassment, and 3 burglary. 8 of the crimes had related to one incident at Pontins. Damage continues to be an issue in the village.
Questions to police a) It was mentioned that the 30mph sign was still missing outside The Shrubbery. The clerk confirmed that SCC had visited the site and believed that the sign was no longer required as the village was a 30mph zone and this was evident with large signs at each end of the village. No other signs are therefore now required. PCSO Green advised that the police were going to give speeding more prominence in the village with more use of the radar gun etc. PCSO Green was asked whether the police had any knowledge of villages where residents had bought their own radar gun and were trained to use it. PCSO Green advised that motorists always slowed down when they saw her in the village and that this was therefore a deterrent. PSO Green was asked to visit Marsh Lane where 3 motorcycles were using the lane as a racetrack. The lane is a public footpath.
c) To receive a report from SCC - Cllr Goldsmith Cllr Goldsmith advised the meeting of a meeting that he had had with Anglian Water the previous day in the village. A copy of the written report is held with the main minutes. Anglian Water initially went to the school to look at the issues there and then went to various areas within the village including Lloyds Avenue. Cllr Goldsmith was thanked on behalf of the school for the time that had been spent there. Nigel Minter from Anglian Water will provide a response to Cllr Goldsmith. Cllr Purkis thanked Cllr Goldsmith on behalf of the Council for all of his work on flooding.
Cllr Martin arrived at meeting and took over as Chairman.
Questions to SCC a) Cllr Goldsmith was asked how Southwold and Pakefield could get seafront improvements but not Kessingland. b) Re wooden stakes for Coopers Drive - Cllr Goldsmith advised that Mark Kerridge has suggested either a double kerb, or 4 oak stakes for this area to prevent cars parking on the verge. a) The double kerb would cost approx £2000, b) the stakes would cost approx £1040 and seeding would be £650. Cllr Goldsmith would be prepared to offer £2000 towards this out of the Locality Budget for 07/08. This matter to be considered further at the next meeting.
d) To receive comments from members of the public a) A resident advised that in the May 06 newsletter it had been stated that hedging on Green Lane would be removed and that the lorry which parks on Beaconsfield Road, narrowing the road would be stopped from doing this. Both issues remain. Comment was also made that the bus stop on the top of Field Lane is in a very dangerous position and that there have already been 2 accidents. The Chairman replied that with regard to the hedging, there had been an enforcement order on this and the Parish Council will write again to the authorities. With regard to the lorry, the police will be asked to monitor situation. With regard to the bus stop, the Council will contact the bus company and the highways authority and ask the police for their comments. Meeting closed to public participation PCSO Green and Cllr Goldsmith left the meeting. 4) Chairman's Report a) The Chairman advised that he had just attended the Community Engagement meeting with WDC and the Market Towns. He had relayed the concerns of the Council to the consultation paper. WDC are to rethink several issues especially with regard to the funding of the services and are considering service agreements. With regard to financing of services, minimum service levels will still be provided by WDC but enhanced service levels will need to be financed. b) The Chairman had also attended the Salc Area Forum, and had mentioned Section 106 monies. The next Area Salc meeting is to be hosted by Kessingland in September. Salc are to meet with Louise Jordan Hall on 20th April and Section 106 monies will be mentioned at this meeting. c) Re the 4 Towns Bus - Mr Garrod had spoken with various representatives, but due to the Purdah, no further information will be available until after the Elections. d) Cllr Surgery - one person had attended. The clerk has since spoken with the resident.
5) Vice Chairman's Report a) It was reported that Mow and Grow had not responded to the last 4 applications that had been sent to them by the Parish Council, for works for the elderly in the village. A further application had now been received and the clerk was asked to send a covering letter with the application reminding Mow and Grow that they had advised the Council that they would carry out such works for residents who needed assistance, and to await their response. b) Contact had been received from residents regarding the MASK caravan that had today been placed on the Church Road play area/car park site. The residents were advised that Planning Permission had been sought and granted. c) The footpath notice boards have now been installed.
6) Clerks Report The clerk advised that a response had been received from our solicitor to the Church Road car park/play area lease provided by WDC. The Working party are to consider a response. The RoSPA annual reports had also been received and the working party will also consider these. The clerk provided an update on the Awards for All application. Mr Gill has considered the seats at the picnic area and advises that such wooden struts would be difficult and that the height of the seat would then be affected. Letter from SCC advising that the bus shelter that was to be on Wash Lane corner was placed opposite the wildlife park. After discussion councillors asked the clerk to contact SCC as it was considered that this was not the same shelter. The clerk updated the meeting on the other items that were still outstanding.
7) Committee and Working Party Reports a) Beach warden - Mr Turrell had provided a written report which was read to the meeting. Dog fouling was stated as being a major issue still. b) Allotments/Mardles - 1 person has vacated an allotment - there are now 14 on the waiting list. c) Amenities - Cllr Brown advised that he had cleaned the bus shelter and thanks were extended to him. WDC to be asked to clear the leaves around the shelter. Question was asked regarding the article in the Journal that had a quote from WDC re Kessingland section 106 monies. Cllr Purkis explained the response that herself and the Chairman had sent in to the initial letter from David Youngs. Discussion as to whether a response should be sent to latest article. The clerk advised the Council that it would not be good Council practice to continue such discussions via the media. The clerk advised the Council that WDC were now asking for our considered views on the spending of the next stage of the Heritage Green monies (approx £13k), and the outstanding Hutsons development monies of £2400. This to be considered at the next Council meeting. d) Crime and Disorder - no meeting held. e) KCC - AGM was held and 10 people attended. Some officer positions are still to be filled. Mr Woodhead will continue as Chairman. It was confirmed that the existing charity would be wound up and the assets transferred to ‘Kessingland Sports and Social Centre'. f) Emergency Group- Group had met on 27th March and discussions had moved forward. The possibility of walkie talkie radios had been discussed and the cost of these were approx £80 each. The clerk will advise the Emergency group of funding sources presently being advertised. g) Footpaths - Footpath 11 is now open. Mr West has repaired the roof at the bus shelter at the beach. The MUGA signs are due to be installed soon. h) Visit by Louise Jordan Hall - this to take place on 18th April at 9.30am. Itinerary to be e mailed to her in advance. i) Library Project Team - Cllr's Martin and Morgan attended the last meeting. A verbal report was provided by the Chairman. The Chairman confirmed that he had taken the video, photographs and correspondence relating to the flooding issues in the village. The next meeting is in 3 weeks time. The Chairman was asked if he was aware that residents had written to WDC with concerns. The Chairman confirmed that he had seen copies of the letters.
8) Correspondence a) WDC Community Engagement - this meeting may be delayed due to the Purdah. The clerk will be advised. b) Safer Neighbourhoods - the new organisation for Kessingland was read to meeting. c) Letter advising that Morrison's application for Pharmaceutical Listing has been declined. d) New Byelaws for Seashores - public meeting already held. e) E mail from Derrick Stone regarding the community office read to meeting. The clerk has asked the police to move the copier and filing cabinets as soon as possible, as the new lock has already been placed on inside door, so councillors cannot access the upstairs. f) Letter from Audit Commission advising that Lubbock Fine will be auditors for 2006/07. Comments could be provided if wished to object. No objections. g) Copy letter from Stefan Ganther sent to the British Sailors Society regarding the Bethel at Lowestoft and Kessingland. h) Letter from WDC responding to our comments re open space survey. Clerk to obtain an up to date ward map for Council. i) Letter from Tewkesbury Council re mail to forces personnel, seeking support for their motion that parcels should be sent free. All agreed to support. j) Letter from WDC re Provision relating to control of dogs. To be copied to all councillors for discussion.
9) Questions to the Chair on matters not covered elsewhere in the agenda. Nil 9a) Reports from meetings attended by councillors No further reports.
10) Planning applications and correspondence. Cllr Sinfield reported that he had attended the WDC Committee on 21st March and spoke re 39 Field Lane. 3 applications for Kessingland were considered at the meeting. 39 Field Lane was refused, 41High Street was deferred as was land adj. to 1 Wash Lane. The situation with regard to flooding in the village is now being detailed in the officer's report to the committee. DC/07/0546/FUL - Construction of 1 new bungalow at 31 Church Road, Kessingland by Mr and Mrs Riley. After discussion it was resolved by all to refuse the application on the grounds of drainage issues, access issues and the parish plan response.
DC/07/0628/FUL - Construction of a single-storey side extension at 12 Winston Close by Mr D Marjoram. After discussion it was resolved by all to approve the application. DC/07/0633/FUL - Proposed extension of existing conservatory at 3 Turrell Drive, by Ms J Rogers. It was resolved by all to approve the application.
DC/07/0630/FUL - Construction of a ground and first floor side/rear extension at Thrift Cottage, 40 Church Road, by M G Finlayson. It was resolved by all to approve the application.
DC/07/079/Ful - Construction of a detached garage and replacement flat roof to pitched roof to side at 4 Glebe Road East by Mr J Page. It was resolved by all to approve the application.
WDC Decisions - these were read to the meeting; DC/07/0200/FUL - granted, DC/07/0217/FUL - granted, DC/07/0333/FUL - granted, DC/07/0259/FUL - granted, DC/06/1414/ful - Refused.
11) Finance a) Cheques for signature - A copy of the account balances and the cheques requiring payment was provided to all councillors and is attached to the main minutes. Cheques as detailed in the Receipts and Payments Book. It was resolved by all that the cheques as detailed could be signed including the additional cheques of £40 for Methodist Church Hall hire.
12) Questions to the chair Nil
There being no further business the meeting closed at 10.10pm.
Chairman ......................................
Dated.........................................
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