Minutes of the Meeting of Kessingland Parish Council held on Wednesday 11th April 2007 at the Methodist Church Hall at 7.30pm.
Members present; Cllr Martin (Chairman), Cllr Brown, Cllr Lawson, Cllr Morgan, Cllr Purkis, Cllr Sinfield, Cllr Woodhead.
Others Present; Cllr Goldsmith, PCSO Green.
Clerk - Mrs L Beevor.
Agenda
1a) Apologies for absence
Cllr Mason, Cllr Bailey. Cllr Starling and Cllr Provan.
A letter of resignation from Cllr Darley was read to the meeting. Clerk to write a letter of thanks to Cllr Darley for his time as a councillor.
b) Declarations of Interest
Nil
2a) To approve the minutes of the Parish Council meetings held on 28th March 2007.
2 amendments required on page 4. ‘Kessingland Sports and Social Club' to read ‘Kessingland Sports and Social Centre.'
‘had written to Judith Hawkshaw with concerns' to read ‘had written to WDC.'
On the proposal of Cllr Sinfield seconded by Cllr Lawson and agreed by all, the minutes of the meeting of 28th March 2007 were confirmed for signature, with these amendments.
Meeting adjourned for public participation.
3a) Report from WDC - Cllr Starling
No report available.
b) Report provided by Police representative
In March there had been 27 crimes.
The full police report is attached to the main copy of the minutes.
Burglary 5
Damage 7
Theft 3
Assaults 4
Internet Fraud 1
The police advised that their presence is growing in the village.
The Police were asked whether an answer phone could be installed at the police office as calls there were left unanswered and it was not possible to leave a message.
The police were asked whether the CCTV camera that had previously been installed outside Londis could be placed back there - the police suggested that this could be discussed under the Crime and Disorder group.
The police were advised that there was broken glass around the car park at the Community Centre from an incident last night - could they patrol there more often?
Comment was made that the police had been advised that there was a party going on at the picnic area by the beach, but that this had been allowed to continue.
c) Report from Cllr Goldsmith - SCC
1) Re the uneven surfaces at the High Street - Surfaces are inspected on a 6 monthly basis. Cllr Goldsmith offered to meet with Cllr Purkis and Cllr Woodhead to review the situation.
2) Re the library - Contracts are to be signed by July 07 and the first bricks on the ground by January 2008. The Chairman confirmed that the flooding issues are being followed through.
3) Re Coopers Drive - details as in the March 2007 minutes. Discussion took place as to whether double kerb, or posts should be installed. After full discussion it was resolved that the posts should be installed with costs being covered by the Locality Budget as detailed in the March 07 minutes. All agreed. Cllr Goldsmith will arrange.
Cllr Goldsmith was advised that a resident has complained about hedging that was hanging over a village footpath. The clerk was asked to contact the owner of Sunrise, to request that the hedging be cut back.
Cllr Goldsmith left at 8.10pm.
d) Matters from members of the public
No matters
Meeting closed to public participation
4) Chairman's Report
a) Annual Parish Meeting 25th April - Judith Hawkshaw is to be the guest speaker. Councillors to prepare and present their own reports. Clerk to contact Paul Turrell regarding the beach warden report, and Mike Howard regarding the Conservation report.
b) Mileage for Flagship meetings - Discussion took place regarding the mileage that was being incurred for 2 councillors to attend the Flagship monthly meetings. It was resolved by all to write to Judith Hawkshaw at SCC asking for a contribution to the mileage expenses.
c) Emergency Cttee meeting - The next meeting will be on 19th April. Training in basic first aid will be provided.
5) Vice Chairman's Report
No matters to report
6) Clerks Report
a) Kessingland has been awarded the Quality Beach flag award again this year - Clerk to contact Paul Turrell to see if he would wish to be involved. Dates then to be arranged with the school. Rev Cannon Lyndy Domoney to be asked whether she would like to receive the flag.
b) WDC Play area inspections - WDC to be asked to continue with the Annual Inspection of the MUGA and Church Road.
c) Hedging at Beaconsfield Road - the Chairman should be updated by SCC with the situation regarding this, prior to the next meeting.
d) Previous bus shelter Whites Lane - the clerk updated the meeting with the response from SCC that the shelter has been placed opposite Livingstone's.
e) Awards For All - the clerk advised that the Parish Council had been awarded £9500 for lighting/bins etc at the MUGA. A planning application will need to be submitted for this. A copy of the planning application, and a copy of the Awards for All certificate will be provided for the Community Centre who are aware of the present situation.
It was resolved by all that the Boggis should be contacted to confirm their quote. WDC to be contacted to clarify whether a planning application is required for the netting that is also required around the MUGA. The Clerk, Chairman and Vice Chairman to meet to consider the planning application.
f) P3 scheme - Letter today received from SCC regarding the P3 scheme for 2007/08. Clerk and Vice Chairman to consider and complete.
7) Updating Reports
a) Visit by Louise Jordan Hall - 18th April 9.30am at Community Office.
It was suggested that the visit should cover the following areas; youth centre, High Street Play area (open space review to be considered), Heritage Green Site (lack of facilities), Ashley Nursery Site (clearance), Rider Haggard play area (possibility of further equipment/teen shelter), and to include any specific items that Louise may wish to discuss.
8) Correspondence including;
a) Section 106 monies - Lorraine Heale has suggested that WDC and the Parish Council start liasing regarding the next tranche of Section 106 funds due at Heritage Green (approx £13k), together with the £2k that is still awaited for the Hutsons site. After full discussion it was resolved that the clerk should advise Lorraine Heale that the Parish Council would, having consulted with the young people and children, ideally like to have 2 teen shelters (one at the High Street and one at the Community Centre), and additional seating within existing High Street play area. Lorraine to be advised that discussions will take place with Louise Jordan Hall on her visit regarding this matter and with regard to the pathway to the play area, the seating opposite the chemists, the situation regarding the hedging and whether the fencing around the play area could be extended.
b) Provision relating to the Control of Dogs - The proposed order was read to the meeting. The clerk was asked to advise WDC that ‘Black Dog Steps' should be referred to as ‘Black Steps.' After full discussion it was agreed that ‘as a Council we have no specific comment as we feel that this Order is very wide sweeping.'
c) Letter from Glen Garrod following his presentation to councillors was read to the meeting. The next Community Engagement meeting will be on 12th April at 6pm at the Town Hall where WDC will present their case for the Pathfinder Bid.
d) Coopers Drive - discussed as above.
9) Questions to the Chair on matters not covered elsewhere in the agenda.
Cllr Lawson advised the meeting that an allotment was not being cultivated and requested that the appropriate letter should be sent to the allotment holder. All agreed.
a) Reports from meetings attended by councillors - nil
10) Planning applications and correspondence
a) Letter received from SCC advising on the unitary status for Ipswich - Consultation to 22.6.07 - to be copied to all councillors.
b) Letter from Suffolk Wildlife Trust regarding the Suffolk Community Barn Owl Project read to meeting.
c) Letter received from SCC regarding Exercise Activity in the area - clerk to reply and forward a copy of the village directory.
d) Letter from Keith Nicholls, in response to ours regarding the work at the war memorial, was read to the meeting. Letter to be acknowledged.
e) Copy of letter from Mrs Sweetman, that was sent to WDC Planning re Church Road to Cliff Top, was read to the meeting.
Cllr Brown left at 9.35pm.
f) WDC letter re Purdah, read to meeting.
g) E mail received from Sgt Stone inviting representative to Community Tasking Meeting on 19th April at 10.00am.Cllr Martin and Cllr Morgan to attend.
Planning applications - nil
Planning correspondence - A report from Benacre Estate has been provided to Cllr Sinfield to consider.
11) Finance
a) Cheques for signature - A copy of the account balances and the cheques requiring payment was provided to all councillors and is attached to the main minutes including a cheque for £20 for the hire of the Methodist Church Hall. Cheques as detailed in the Receipts and Payments Book. On the proposal of Cllr Purkis, seconded by Cllr Lawson, the cheques were agreed by all for payment.
b) Councillors allowances - to be discussed at the next meeting.
c) Donations - Several donation requests have been received and after full discussion it was resolved that the following should be provided;
£150 to Suffolk Family Carers
£100 to Ipswich and East Suffolk Headway
12) Date of next meeting
Annual Parish meeting - 25th April
Annual Meeting of the Parish Council - Wednesday 9th May 2007.
There being no further business the meeting closed at 9.50pm.
Chairman ......................................
Dated............................................