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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 23rd May 2007 at the Methodist Church Hall at 7.30pm. Members present; Cllr Martin (Chairman), Cllr B Brown, Cllr Burden, Cllr Crossland, Cllr Lawson, Cllr Morgan, Cllr Sinfield. Others Present; Clerk; Mrs L Beevor, Cllr B Brown, Cllr Burden, Cllr Crossland, signed their Declaration of Acceptance of Office and Register of Interests prior to the meeting. Agenda 1a) Apologies for absence Cllr R Brown, Cllr Purkis, Cllr Woodhead. 1b) Declarations of Interest Nil 2) Chairman's Report a) T Mobile - Heads of Terms of Lease The Chairman has considered the Heads of Terms and in principle the terms reflect Council's initial understanding. Any application will be subject to planning permission which T Mobile will submit. The Chairman of the KSSC has also been closely involved in the matter and has seen the Heads of Terms. Councillors questioned the name in which the lease from T Mobile should be in favour of. Full discussion took place on this matter with differing views being placed as to whether the lease should be with Kessingland Parish Council or with KSSC. The Heads of Terms will need to be considered by Council's solicitor prior to the lease being drawn up and the name of the lessee having to be stated. It was suggested that at this stage the Heads of Terms be sent to the solicitor for general comment. Once returned, a further discussion to be held as to the lessee's name. After much discussion it was resolved that the Heads of Terms is sent to the solicitor for general comment. Cllr Sinfield and Cllr Lawson abstained from the vote. b) COMPACT - The Chairman explained the idea of COMPACT. The Chairman suggested that he could provide an over view of the scheme for the second June meeting and in the meantime send the details to councillors in a round robin system. c) Library Project - The Chairman showed the internal plans to the meeting and explained the rooms that would be on each floor. The final plans need to be ready by July, when a planning application will be submitted. Discussion took place over the situ of the complex on the field and whether there are any rights of way over the land in question. It was suggested that some of the section 106 monies from the site could be used for the play area. A question was raised as to the future ownership of the site. Site plan to be brought to the next meeting. A public exhibition is to be held on 17th July from 3 - 7pm at St Edmunds Church Hall. SCC has offered to take councillors to existing Sheltered Housing projects and this to be arranged during the day on a date between 18th June and 16th July. Councillors to advise clerk whether they would like to attend and their preferred dates. 3) Vice Chairman's Report No report 4) Clerks Report The clerk advised that; a) SCC lighting contractor had removed the feeder pillar and disconnected the supply at Field Lane/High Street following a traffic accident. SCC understood that the feeder pillar was the responsibility of the Parish Council and had been installed originally to feed the Christmas lights. Council confirmed that the pillar was no longer required as it had not been used for several years. Clerk to advise SCC that no replacement is required. It was noted that there may be costs forwarded to the Parish Council for the works already undertaken. b) WDC - Venues for Development Control Cttee's WDC are considering the use of alternative venues - it was suggested that contact could be made by WDC with the KSSC and the Church Hall. c) P C Finlayson had contacted the clerk regarding a bin to go on the corner of Church Road/Catchpole Close - further details to be requested from P C Finlayson. d) Flag Day - Thursday 14th June at 10.30am at the picnic area. School will send approx 90 children. Cllr R Brown will present the flag and Lyndey Domoney will receive the flag. Councillors to attend where possible. e) SCC Diversion footpath order received for the path that consists of part of 4, part of 5, and part of 16. f) Councillor vacancy notice is on the boards and expires 1st June 2007. g) Letter from Mr Rolfe regarding the trees in Church Road and the manner in which these have been cut back. Clerk has acknowledged letter. The meeting was advised that some debris is still on the path, and contact to be made with SCC to clear. h) Church Road car park lease - copy of a letter sent to WDC by our solicitor has been received, asking WDC for their comments to queries on the lease as previously discussed at Council. i) Cycle Stands - Letter from SCC dated 16th May advising that only 2 locations could now be funded and that the stand proposed for outside the shops will need to be considered again next year. Council agreed with the placement of the 2 stands as now shown on the map, and this to be confirmed to SCC. 5) Committee and Working Party Reports a) Beach warden - no report b) Allotments/Mardles - Cllr Lawson provided a quote for the fencing at St Edmunds - a whole fence will be in the region of £397.42 whilst a fence to repair the existing broken section would be in the region of £198.71. It was resolved that the part of the fence that is presently broken be repaired for £198.71. c) Amenities Re bins at Heritage Green - ask WDC if any are to be placed there. Re Parking in Hall Road - e mail from Cllr Brown read to meeting. It was suggested that this be passed onto Cllr Goldsmith as it is a SCC matter. d) Crime and Disorder - next meeting 24th May 2007. e) KSSC - The Chairman advised that he attended the last Cttee meeting f) Emergency Group - The Chairman provided a verbal report of the last Emergency Cttee meeting when The Lions had attended and provided a supply of Datalink bottles. The bottles were shown to councillors. The Chairman explained how the Emergency Cttee intended to advise residents of the use of these bottles and how to obtain them, via a newsletter, along with the other emergency information that was being collated. The next meeting of the Emergency Cttee is 14th June at 7.30pm at the Church Hall. g) Footpaths - No report h) Library Project Groups - The Chairman explained how the library groups were set up, with both the Project Team and the Community Activities Group being involved in the overall project. i) Conservation Group - Mike Howard has advised that he still needs volunteers to be able to take this forward. 6) Correspondence No correspondence to deal with that is not already covered by the agenda. 7) Questions to the Chair on matters not covered elsewhere in the agenda. Food Co-operative - this was asked to go on the agenda for the second meeting in June. 8) Reports from meetings attended by councillors a) The Chairman advised that he had attended the Community Engagement meeting last week where discussion had taken place concerning the bid by Ipswich for unitary status. Halesworth and Southwold are already liasing over the intended devolvement of work from WDC to local councils and how they could assist each other to deliver the services. 9) Planning applications and correspondence. DC/07/0975/ful - Provision of a dropped kerb at 108 High Street, Kessingland, by Mr P Meen. After discussion it was resolved to approve the application. DC/07/0952/OUT - construction of 2 new bungalows at land at rear of 183/185 Church Road by Mrs A Chappell. After full discussion it was resolved by all to refuse the application with the comments that it is ‘overdevelopment, dangerous access, it is against the views of the parish plan, and in view of the drainage issues already within the village.' The following applications all relate to the Suffolk Wildlife Park and it was resolved to consider them as one. DC/07/0950/FUL - Retention of temporary WC in association with Sunday Market at Suffolk Wildlife Park, by Goymour Properties Ltd. DC/07/0958/FUL - Continuation to vary condition 3 of W2761/57 - Use of land for Sunday Market and associated car parking at Suffolk Wildlife Park, by Goymour Properties Ltd. DC/07/0957/COU - Continuation of the use of land for overflow car parking at Suffolk Wildlife Park, by Goymour Properties Ltd. DC/07/0956/FUL - Continuation of the use of land for car parking at Suffolk Wildlife Park, by Goymour Properties Ltd. With regard to the applications relating to car parking, an e mail from Derrick Stone was read to the meeting, detailing the work that the police are intending to do to regarding the parking issues. After full consideration it was resolved by all to approve the applications. WDC Decisions - W13573/9 - Nordalls - Refuse W19501/2 - 39 Field Lane - Refuse DC/07/0633/FUL- 3 Turrell Drive - Granted DC/07/0630/FUL - 40 Church Road - Granted DC/07/0679/FUL- 4 Glebe Road East - Granted DC/07/0628/FUL - 12 Winston Close - Granted DC/07/0403/ARM - 1 Wash Lane - Granted 10) Date of next meeting 13th June 2007 There being no further business the meeting closed at 9.35 pm. Chairman ...................................... Dated.........................................
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