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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 13th June 2007 at the Methodist Church Hall at 7.30pm. Members present; Cllr Martin (Chairman), Cllr B Brown, Cllr R Brown, Cllr Burden, Cllr Crossland, Cllr Lawson, Cllr Morgan, Cllr Purkis, Cllr Woodhead. Others Present; Cllr Goldsmith (SCC), PCSO Green, Sgt Stone, Cllr Provan (WDC), Cllr Starling (WDC). Clerk - Mrs L Beevor. Agenda 1a) Apologies for absence Cllr Sinfield. b) Declarations of Interest Cllr Purkis declared an interest in the item concerning the churchyard grant. 2a) To approve the minutes of the Parish Council meetings held on 9TH May 2007, and 23rd May 2007. On the proposal of Cllr Lawson, seconded by Cllr Morgan, and agreed by all, the minutes of the meetings of 9th May and 23rd May 2007 were confirmed for signature. Meeting adjourned for public participation. 3a) Report from WDC - Cllr Starling a) Residents in Lincoln Court have asked that Cllr Starling write to Orwell Housing regarding parking issues. b) Voluntary beach clean - this will not take place this year due to the lack of support last year - may try again in 2008. c) WDC consultation on leisure facilities will take place in June/July. d) 2 planning applications had been submitted and validated - these were the Old Rectory and 157 Church Road. e) Details were provided on the public meetings that are taking place at WDC in June. Questions to WDC a) Sheds on beach - clerk confirmed that a response had been received on this. b) Area Forum meeting - dates not set as these are under review. c) Flooding on Bank holiday Monday - Cllr Provan confirmed that he had attended a property at Turrells Drive - water was flooding the drive and the footpath at The Nordalls. The resident wished to register their thanks to Cllr Provan for attending. Cllr Provan confirmed that he had since written twice to Anglian Water but to date there was no response. The Chairman confirmed that with regard to the Very Sheltered Housing project, the contractors and SCC are trying to bring pressure on Anglian Water to sort the problems out. d) Cllr R Brown asked WDC to clarify the situation with regard to outstanding village issues that he had previously mentioned including; overhanging trees by the toilets at the beach, cracks on the seawall, signs on the seawall have not been painted, information boards have not been put back. WDC confirmed that Mr Clouting had replied about the outstanding jobs. Cllr Starling offered to look at the seawall regarding the cracks that were mentioned. b) Report provided by Police representative In May there had been 34 crimes. The full police report is attached to the main copy of the minutes. 14 of these related to the theft of lead flashing off various buildings in the village (school, holiday chalets, bowling club, residential properties.) 5 arrests have been made. Burglary 3 Damage 9 Theft 1 Assaults 1 Harassment 2 Questions to the police a) kerbstone thrown through window at hair dressers - this had not been reported to police as it was not an insurance claim. Police will visit tomorrow. b) car parking at Wildlife Park - police confirmed that this had gone well at the weekend - only 2 vehicles were parked on verges and these were ticketed. Another speed survey will take place on Church Road. c) Report from Cllr Goldsmith - SCC a) Regarding matters mentioned by Cllr B Brown re parking issues at Hall Road - Cllr Goldsmith to meet Mr Kerridge from SCC this week to review situation. b) Flooding at garages at 65 Glebe Road - these are WDC garages and WDC have been notified. c) No update has yet been received from Mr Minter re flooding matters. d) Coopers Drive - Mr Kerridge will organise 4 posts - it is expected that the costs will be within the budget already agreed. e) Re manholes - this is still o/s. Questions to SCC a) Re ‘No through Road' sign on High Path - SCC confirmed that Mr Kerridge had looked at this matter. b) Re Bethel Drive drains - SCC confirmed that Mr Oldham (SCC) had advised that as residents had been parking their cars over the drains the matter was a private matter which the residents would need to consider. c) Re trees on Church Road from the Old School to the Church being too high - SCC will consider. d) Re uneven surface on High Street - this had been considered but there is only a budget available for very bad situations. There are only 2 areas considered bad enough to be repaired - 1) Outside pharmacy, 2) outside pub. Thanks were extended to Cllr Goldsmith for the report. d) Matters from members of the public No matters Meeting closed to public participation 4) Chairman's Report a) COMPACT funding - it was confirmed that this did not seem appropriate for the Parish Council but that it may be appropriate for the KSSC. Details handed to Cllr Lawson. b) Re Wind Turbine - the extra information from SLP had been received from WDC - all councillors invited to read the information. c) T Mobile - supporting statement to their application has been received. WDC had advised neighbours of the application but their letter referred to a telegraph pole with no mention of telecommunication equipment. This letter has now been withdrawn by WDC. d) Councillor Surgeries - These are to be held once a month on a Saturday, (3 residents visited the last surgery, b) Dates and volunteers were arranged and a poster will be organised. e) Response to councillor's questions from the last meeting regarding the library project had been e mailed to councillors, and were read to the meeting. f) QPS - The Chairman had forwarded to councillors details of QPS with a proposal to be made at this meeting that Council consider obtaining QPS status. Discussion took place regarding the benefits and disadvantages of QPS and whether Council should work towards this. It was resolved with one abstention that Council should work towards applying for the QPS status. g) Re Safer Neighbourhoods - The meeting was advised that there had been recent incidents at the youth club, and that cars were being driven around the village late at night with very loud music. Cllr's Purkis, Martin and Morgan had been to a Safer Neighbourhood meeting at Beccles where they were advised of the number of police that each area should have. Following the various incidents in the parish, the Chairman provided a draft letter which it was proposed should be sent to the Area Commander in Lowestoft. It was agreed by all that the letter should be sent. The next meeting of the Safer Neighbourhoods group will be on 19th June at Lowestoft Police Station. Councillors were invited to attend - Cllr's Martin and Morgan will attend. h) Annual Newsletter - following discussion it was agreed that councillors telephone contact details would be put in the newsletter. 5) Vice Chairman's Report a) Flower festival - Cllr Purkis had been asked whether the Parish Council would like a display at the flower festival as in previous years. Cllr Purkis advised that she would be happy to do the arrangement on behalf of the Parish Council. It was agreed by all that £25 would be available for the cost of the flowers. b) Birders and ringers- Contact had been made with Cllr Purkis to express their gratitude for the upkeep of the land at Marsh Lane as per the Suffolk Wildlife Report. Thanks to Mr West for the work. It was agreed by all that the birds could again be ringed this year. c) Letter from SCC Rights of Way to advise that the signs are being put in place re the diverted footpath. d) Mention was made that the grass in the car park area needs strimming/cutting - Mr West will arrange. Mention was made that one of the iron bars on the fencing had been hit at some stage.
6) Clerks Report Clerk provided update on items outstanding; a) Muga lighting - Boggis have now provided information for planning application. b) Offer of dog warden duties by Mrs Hudson - chased WDC for response. c) Car park lease - response awaited from WDC to our solicitors comments. d) T Mobile - Norton Peskett suggest meeting to go through Heads of Terms and to discuss parties to lease. e) Councillor surgery - Mrs Brown - items referred to WDC for response. f) Councillor surgery - Mrs Hudson - items referred as appropriate. g) Councillor surgery - Mrs Goodfellow - items referred as appropriate. h) Contact made by Halesworth Town Council to confirm that they are also seeking a bus service to the Hospital. Provided information on the 601 service. i) Sheds on beach - Tony Rudd, WDC, has replied that this matter will be dealt with in a ‘timely manner,' and ask for details of possible locations. j) e mail from Pauline Peters re dog mess in the village - she has offered to volunteer to assist any dog warden. k) WDC - Rough Sleepers Count required for week commencing 2nd July l) Copy of letter, sent to WDC, from Mr and Mrs Hubert received regarding potential car park charges at Church Road car park. Clerk to advise that no decision has yet been made with regard to this matter. m) Flag day tomorrow - 14th June 2007, 10.30am at beach picnic area. 7) Planning Applications; DC/07/1048/ROC - removal of condition 3 from W1326/29 to allow all year use at 3 Kessingland Cottages, Green Lane by Mr Owen. After discussion it was agreed to approve the application with the comment that it should be for all year round holiday use only and not residential use. DC/07/1043/TPP - Temporary planning permission - retention of 3 residential caravans at Africa Alive by Goymour Properties Ltd. After discussion it was resolved by all to approve the application. DC/07/1114/LBC Listed Building consent - New services and alterations to existing services to suit B and B at The Old Rectory, 157 Church Road, by Mr C Richardson. After discussion it was resolved by all to approve the application. DC/07/1078/FUL Construction of a single storey rear and two storey front extension at 19 Fishermans Way by Mr and Mrs Abrahams. After discussion it was resolved by all to approve the application - but comment that the front extension should stay within the building line. Correspondence/other planning matters a) Mention was made that building works appear to be taking place at 133 Church Road for which no planning application has come to Council. WDC to be consulted. b) Mention was made that not all neighbours of 183/185 Church Road had been notified of the recent planning application. Complaints have been made by the residents to WDC. c) Letter from WDC re notification of the request from T Mobile for a telecommunications mast at Francis Road was read to meeting. Comment made that the letter to neighbours refers to a telegraph pole not a telecommunications mast. Although not a full planning application, Council will comment ‘Council would like to comment that residents appear to have been misled in the communication that has been sent to them from WDC on this matter.' d) Local Development Framework update - for councillors to read. e) WDC Decisions - DC/07/0879/FUL Granted. DC/07/0841/FUL - Granted. f) Letter from Badger re Heritage Green read to meeting advising that the ‘affordable' section of the development should be completed in 10 weeks. 8) Reports from meetings attended by councillors a) SCC has offered site visit to other sheltered housing projects - Chairman to suggest possible dates and councillors to advise clerk if they would like to attend. Discussion took place regarding the 3 bedroom units and who would be able to apply for these. b) Crime and Disorder meeting - re the piece of land by the BT box - details provided to clerk. BT is asking for thoughts as to what the land could be used for - Clerk asked to respond that it would be used for the young people. Concern was voiced as to the use that it could be put to in view of the close proximity of neighbours. c) Teen shelters - e mail from Lorraine Heale WDC read to meeting voicing concerns about some of the suggested locations for the shelters - site meeting suggested - dates to be provided by WDC. 9) Correspondence As detailed on the list as attached to the main copy of the minutes and; a) SCC - Temporary closure of road - B1437 London Road from Field Lane b) SCC - letter re a unitary Council for Ipswich c) Leisure Needs assessment - consultation document provided by WDC for organisations in the parish to complete - further copies ordered so that councillors can provide to appropriate organisations or complete personally. 10) Finance a) Churchyard donation - discussion re the request for a donation from St Edmunds Church for the upkeep of the churchyard. Specific queries were raised and answered. It was proposed that a donation of £750 be provided and that the church be asked to review its present contractors. It was agreed by a majority of 7 for and 1 against that a donation of £750 be made. Cllr Purkis did not vote. b) Cheques for signature - A copy of the account balances and the cheques requiring payment was provided to all councillors and is attached to the main minutes including a cheque for the hire of the Methodist Church Hall and the churchyard donation discussed above. Cheques as detailed in the Receipts and Payments Book. On the proposal of Cllr Lawson, seconded by Cllr Morgan, the cheques were agreed by all for payment. c) Councillors allowances -WDC have been advised of the amount that councillors suggest as an allowance and clarification sought re co-opted councillors. Answer awaited. d) Approval of accounts 2006/07 - the accounts were provided to all councillors together with a summary of actual vs. precept. It was resolved by all that the accounts could be approved and signed by the Chairman and the RFO, together with the section on the annual audit report. The annual statement was considered by Council and it was resolved by all that the answers were all ‘yes' and that the statement could be signed by the Chairman and RFO. It was agreed that the Chairman could confirm the audit report and that the accounts could then be forwarded to the internal auditor. e) Financial standing orders - the revised model handed to councillors for consideration on the next finance agenda. 11) Questions to the chairman for future agendas a) Ownership of path from Holly Grange Road? b) Path to be extended from Marsh Lane to holiday camp c) Bethel Drive footpath onto the definitive map. d) Path to Nordalls 12) Councillor co-option There are 3 vacancies on the Parish Council and the appropriate vacancy notices have now expired. 2 prospective councillors had already expressed interest and it was resolved by all to offer the positions to these residents. 13) Any other business Allotments - clerk was asked to write to allotment holder of plot 6 St Edmunds East to advise that term 4a of the contract had been broken and advise that the Parish Council has terminated the agreement. All agreed. Discussion took place whether the allotments should be looked after by one or more councillors and it was agreed that one councillor could undertake this role. 14) Date of next meeting Wednesday 27th June 2007. There being no further business the meeting closed at 10.10pm. Chairman ...................................... Dated............................................
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