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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 28th November 2007 at the Methodist Church Hall at 7.30pm. Members present; Cllr Martin (Chairman), Cllr B Brown, Cllr R Brown, Cllr Burden, Cllr Lawson, Cllr Morgan, Cllr Woodhead. Others Present; Mrs L Beevor (Clerk). Agenda 1a) Apologies for absence Cllr Baisden, Cllr Crossland, Cllr Purkis, Cllr Sinfield. b) Declarations of Interest The clerk advised the meeting of the planning applications received since the agenda. There were no Declarations of Interest. Meeting adjourned for public participation. No public contribution Meeting closed to public participation. 2) Chairman's Report a) Councillor vacancies - There has been no nominations for co-option. The chairman will produce posters for the notice boards. b) Parish Plan Update - An update on the Parish Plan was circulated to all councillors. The Chairman advised that the Plan will now need updating. A working party will meet in the New Year to discuss the way forward. Cllr Martin, Cllr Morgan and Cllr Woodhead offered to be members of the working party. Any other person wishing to volunteer should notify the clerk. It was suggested that the notification to the residents that the Plan was being updated could also incorporate details about Devolution. It was also suggested that the Parish Meeting for 2008 could be used to discuss the Parish Plan and involve residents. c) New magazine - Mr Powell had contacted the clerk to apologise for any use of contact numbers and names that may also appear in the Parish Council website. Clerk has asked him to confirm whether he will be attending the next Parish Council meeting. 2a) Vice Chairman's Report There was no report from the Vice Chairman. 3) Clerks Report and correspondence on village matters a) Letter from SCC re bus service contracts - the clerk was asked to advise SCC that a service to the James Paget hospital is required. The clerk was also asked to remind SCC that the bus service timetables need updating as changes occur. b) Letter from WDC re Code of Conduct meeting to be held at the Town Hall on 18th December 2007. All councillors and clerks who have not attended a briefing on the new Code of Conduct are urged to attend. c) 4 Towns Bus - email received advising that due to staff shortages, the bus will commence in January 08. d) School Organisational Review - SCC advises that the consultation meeting for Kessingland is to be held on 5th December 2007 at the school. Further details are available from the clerk. e) Village Sign - SCC have confirmed that they have no objection in principle to the village sign being moved to the area opposite Livingstones. They request that a map is marked with the required placement for the sign, and that details of the measurements for the sign itself are forwarded to them so that a licence may be provided. The Chairman offered to produce the map. The base will also need to be moved. Discussion was held about having a second village sign - the clerk advised the meeting of approximate costs which were from £2000 - £4000 depending on materials used. It was suggested that the prison be approached to see if they would take on the job of replicating the existing sign. Clerk to contact Blundeston. f) Bin lid at Church Road play area - this needs welding. It was suggested that the clerk contact Blocks, Church Motors or Kessingland Garages. Xxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxx 4) Reports from Committees and Working Parties including; a) Beach Warden - Quarterly report due in December. b) Allotments - Builders vans were being left outside the entrance to the allotments. Discussion with the builders has now resulted in an amicable agreement. c) Amenities Village Sign - see clerks report. Open Space Report - No response from Mr Shoote at WDC High Street Play Area - Cllr Baisden and Cllr Morgan met with WDC to discuss the play area. The litter bin that WDC had installed appears to have disappeared and they will replace. One of the entrances will be modified to allow for buggies etc. The Safety matting is settling and the grass is growing through it. Bins Church Road Play Area - Bin installed. d) Crime and Disorder - Next meeting December 2007. e) KSSC - Depending on the level of responses to the questionnaire, a public meeting will be held on 25th January 2008 which the Parish Council will be asked to support. The meeting was advised that that fund raising has started by the KSSC and they are working closely with the youth on this. f) Emergency Cttee - The newsletter and guidelines are being circulated with the Kessingland Times which is presently being distributed. WDC are expected to be issuing a press release this week about the publication of the Emergency Plan - the Chairman has a copy of the Press statement. Next meeting is to be in January 2008. g) Footpaths - Ragwort advice awaited from Defra h) Library groups - The Library planning application was agreed at the WDC Committee last week on a majority of 8 - 3 following discussion about the loss of Open Space. The Developer is to provide £50,000 as part of the Open Space agreement and this is to be used to refurbish the Hall Road play area and to purchase a further piece of open space land if there is any available. Building will commence in January 2008 and there will be surveyors on site from now onwards. i) Four Towns Bus - See clerks report. 5) Questions to the Chairman on matters not covered elsewhere in the agenda a) School bus from Gisleham turns round at Coopers Drive - it was considered that this is dangerous and that the bus should turn round opposite the pub. Clerk to contact SCC. Cllr Morgan will take the matter to the Crime and Disorder Committee. b) High Street Garage - cars are parking on the grass verge - Cllr Goldsmith to be advised and asked whether the lay-by could be extended to the north. c) Wheelie bin on seawall - this has not been placed in the same position as previously. Cllr R Brown will advise the clerk whether it is padlocked to a post. 6) Meetings attended by Councillors/clerk. a) World of Planning Seminar - Beccles Public Hall attended by Cllr Burden, Cllr Martin and the clerk. Section 106 monies were covered - Lorraine Francis is now the Section 106 Officer. It was confirmed that Section 106 monies are payable to the parish in which the development occurs. Cllr Burden advised that WDC are asking for notification at an early stage of suggestions for the use of larger amounts of Section 106 monies - Councillors suggested that a working group should be set up in the New Year to consider this further. Cllr Burden and Cllr Woodhead offered to take part. 7) Planning applications and correspondence xxxxxxxxxxxxxxxxxxxx Copy from agenda Planning correspondence a) WDC decisions read to meeting; xxxxxxxxxxxxxxxxxxxxxxxxxxxxx #xxxxxxxxxxxxxxxxxxxxxxxxxxxx 8) Finance Precept 2008/09 - Full discussion took place on the budget as provided to councillors at the last meeting. Various revisions were suggested and a budget of £53,225.00 was agreed by all as shown in the budget attached to the main minutes. It was resolved by all that a precept of £53,225.00 be set for the year 2008/09. b) Clerks Salary Review - this will take place as part of the Clerks Performance Review which will take place in January 2008. 11) Date of next meeting Wednesday 12th December 2007. There being no further business the meeting closed at 9.30pm. Chairman .................................... Dated............................................
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