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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 13th February 2008 at the Methodist Church Hall at 7.30pm. Members present; Cllr Martin (Chairman), Cllr Baisden, Cllr B Brown, Cllr Burden, Cllr Crossland, Cllr Lawson, Cllr Morgan, Cllr Powell, Cllr Purkis, Cllr Sinfield, Cllr Woodhead. Others Present; PCSO Green Cllr Goldsmith - SCC Cllr Provan - WDC Mrs L Beevor (Clerk). Cllr Powell had signed his Declaration of Interests and these have been forwarded to WDC.
Agenda 1a) Apologies for absence Cllr R Brown, Cllr J Starling - WDC b) Declarations of Interest No Declarations of Interest
2) To approve and sign the minutes of the parish council meetings held on Wednesday 9th January 2008 and Wednesday 23rd January 2008. The following alterations were required; Minutes 9.02.08 - p2 Questions to Cllr Goldsmith a) should read ‘....placed in Field Lane between Clare Road and Francis Road....' Minutes 23.01.08 - p5 section 7 Planning correspondence, amend to ‘Clerk to liase with Vice Chair ..........' It was resolved by all to approve the minutes subject to the above alterations. 3) Public participation a) To receive a report from WDC Cllr Provan advised that the main WDC contact for the parish will be notified in due course. Shoreline Management Team - Stakeholders meeting will be held at Stratford St Andrew on 27th February 2008 at 7.00pm. Questions for WDC. a) Cllr Lawson advised that she had provided Cllr Provan with a copy of a list of possible open space opportunities and has asked him to liase with Cllr Starling over possible options and to keep the parish council advised of any opportunities. b) To receive a report from the police representative. PCSO Green advised that there had been 32 crimes reported in January including; 10 Criminal Damage 4 Burglaries 1 Dangerous Driving 5 Thefts 3 Harassment 7 Assaults Police reported that the Church Road car park seems clear of youths in the evenings. E mail had been received from Sgt Stone relating to the 20mph speed limit and this was read to the meeting - e mail advises that the 20mph limit at Field Lane is advisory only and is not enforceable. Sgt Stone advised that the signs in Field Lane are different to those in Church Road. Sgt Stone also commented on the situation with regard to parking on pavements, and advised that if there was not room for a wheelchair or pushchair to get through on the pavement, a Fixed Penalty notice may be able to be issued. Kicks Project - no update is yet available. PCSO Green asked about the provision of Teen Shelters and Skateboard Parks as the young people would benefit from these. Discussion took place regarding the facilities available for the young people. General discussion took place about the facilities that may/may not be possible in Kessingland, including the possibility of whether the youth club could open any more regularly. It was suggested that the parish council could try and work with the youth workers to see what options there are in the village. It was also suggested that all agencies should be working together to make better use of the existing facilities. The clerk was asked to contact the hang out to see whether a) they would be able to come to the next parish council meeting to discuss the options, or b) they would prefer some of the parish council to go and see them at the hangout. Police to be kept informed of the results of any discussions. Questions to PCSO Green. PCSO Green was asked whether anything could be done about the cars parking in the lay by in the High Street that are being offered for sale. The police advised that they do speak to the garage if they see any cars for sale being parked there.
c) Report from SCC
Cllr Goldsmith advised that the final Locality Budget applications need to be submitted by March 13th 2008 and asked that any application for printing costs for the village directory need to be notified to him by this date. Cllr Goldsmith advised that Maureen Long had been given permission for the concrete ramp. With regard to the young people, Cllr Goldsmith advised that in the past a house in Beccles had been provided for them to use as a place to go. In Halesworth and Southwold, finance is provided by local businesses. Southwold are presently considering the provision of a skate board park and John Bennett, the architect, could be asked for details. Questions Cllr Goldsmith was asked whether the lay-by in the High Street could be enlarged to prevent cars parking on the grass verges. Cllr Goldsmith suggested that the clerk could write to Lucy Robinson on this matter. Cllr Goldsmith was asked whether any thing could be done about the drains on Church Road that should have been cleaned but to date had not been. Cllr Goldsmith will refer the matter to Mark Kerridge. d) Matters from members of the public There were no matters from members of the public.
Public Session closed 4) Chairman's Report a) Ashley Nursery Site - The Chairman advised that when he was at WDC he spoke to some one about the site and they confirmed that it was agricultural land. The Chairman suggested that the parish council could be pro-active and write to the company via the company registered address and ask what their intentions were for the site. All agreed that the clerk should write. b) Library - section 106 agreement - the clerk explained that a copy of the Section 106 agreement has been received for the Hall Road complex. The agreement is for a period of 5 years and states that a sum of £50,000 is payable by the developer. It does not state any split of the monies between the new land purchase and play area development. It was resolved by all that the clerk should write to the Section 106 officer at WDC and ask what the intention of WDC is for these funds. Discussion took place regarding the Section 106 funds that are held for Kessingland - clerk to provide details to councillors at the next meeting. Copy of Section 106 agreement for Heritage Green to also be requested. c) Update of Parish Plan - the next stage of this is to provide an update for Annette Gray of Suffolk Acre who will then advise the parish council what to do. 5) Vice Chairman's Report a) MUGA lights - At present the meter does not work. Boggis will replace and advise us when this has been completed. The cost for a separate meter for the lights and a timer to ensure that the lights are turned off at 9.30pm would be £309.91 plus Vat. All agreed that Boggis should go ahead with these works at this price. Boggis advised that the cost of electricity to operate the lights would be £1.75 per hour. It was suggested that to ensure funds were available to replace bulbs etc, a cost of £2.50 per hour should be charged out. All agreed. A sign had been drafted providing information on how to hire the lights - it was resolved that this sign should be manufactured and attached to the Muga. Clerk to obtain a quote. A rental agreement for the lights had also been drafted and it was resolved by all that this agreement was appropriate to use. The agreement includes a £5 deposit for the key. 6) Clerks Report and Correspondence The general correspondence was made available for all councillors to read. Correspondence a) Lease of Church Road car park - Letter from Norton Peskett advising that they had heard from WDC and asking for a meeting. The Chairman and clerk will meet with the solicitor on 21st February 2008. b) World of Planning Event - A further World f Planning seminar will take place on 04.03.08 at 6pm at Lowestoft Town Hall - this is the same seminar that was presented in November 2007. Anyone who missed the original seminar is invited to attend. Future dates for the diary are 24th, 25th, 30th June - Details to be provided nearer the time. c) Councillor training - Salc are organising councillor initial training for Wangford and request details of those councillors in Kessingland who have not received this training to date. Clerk to advise Salc. d) Inclusion in Pharmaceutical list - request from Co-op Chemists, Carlton Colville. After discussion it was agreed to advise the Gt Yarmouth and Waveney NHS that the parish council has no objection. e) Future meetings - the clerk advised that all matters for discussion at each meeting should be notified in advance so that any background information can be gathered and that there are ‘no surprises'. The Standing Orders also advise of this requirement. Councillors were therefore advised that an agenda item will ask for ‘questions/matters for the Chair for future agendas' 7) Questions/matters to the Chair for future agendas. a) Wind Turbine update b) 4 Towns Bus Update c) Village Sign update d) Lighting for Francis Road e) War memorial pots f) Car parking at Wildlife Park g) Youth hangout John Powell left the meeting at 9.30pm. 8) Planning Applications DC/O8/0133/FUL - Single storey rear extension at Dalwood Cottage, Coastguard Lane by Mr and Mrs Honeywood. It was resolved by all to approve the application. WDC Correspondence - Letter received advising that the Core Strategy is due in February 2008. 9) Finance a) Cheques for signature - A copy of the account balances and the cheques requiring payment was provided to all councillors and is attached to the main minutes. Cheques as detailed in the Receipts and Payments Book. It was resolved by all that the cheques as detailed could be signed. b) Quote to move village sign - Quote of £720 plus VAT received from J Briggs Builders to move the village sign to a new location and replicate the base as at present. Quote awaited from Blocks. c) Quote to cut footpaths and Marsh Lane - A quote has been received from Mow and Grow to cut Marsh Lane land twice a year, and the footpaths once a month for 5 months of £490 plus vat. They advise that if the parish council would allow a small sign to advertise Mow and Grow, they would provide a 5% discount on the price. The Clerk to find out more details about the sign and its location. d) Allotments - Cllr Lawson advised that a quote of £35 per cut had been received to cut back the perimeter hedging and the gateway parking arc. All agreed that this was acceptable and that there should be 2 cuts per year. Clerk to be provided with name and address of person concerned. Details of their insurance cover to be obtained. e) Allotments Vermin Control - a person had offered to shoot any vermin at the allotments. It was suggested that Cllr Lawson should contact the police to seek advice about this offer. f) External Auditor - The clerk had been advised that BDO Stoy Hayward would be the council's auditors for year end 2008. g) Clerks salary and contract - Clerks salary is presently LCP 36. Nalc rates received for 01.04.07. After full discussion it was resolved to increase the clerks salary to LCP 38 backdated to 01.04.07. Revised contract including provisions for working from home provided to councillors. It was resolved by all that the clerks contract should be revised to include these new terms. 10) Date of next meeting - Wednesday 27th February 2008. There being no further business the meeting closed at 10.00pm.
Chairman................................... Dated.......................................
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