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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 12th March 2008 at the Methodist Church Hall at 7.30pm. Members present; Cllr Martin (Chairman), Cllr Baisden, Cllr Burden, Cllr Crossland, Cllr Lawson, Cllr Morgan, Cllr Purkis, Cllr Sinfield, Cllr Woodhead. Others Present; PCSO Green and Sgt Stone Cllr Provan - WDC Mrs L Beevor (Clerk). Agenda 1a) Apologies for absence Cllr J Powell Cllr J Starling WDC, Cllr Goldsmith SCC. Letter of resignation from Cllr Brian Brown was read to the meeting -letter thanking Brian for his work as a councillor will be sent. b) Declarations of Interest No Declarations of Interest
2) To approve and sign the minutes of the parish council meetings held on Wednesday 13th February 2008 and Wednesday 27th February 2008. It was resolved by all to approve both sets of minutes. 3) Public participation To receive a report from WDC a) Cllr Provan advised that himself and Cllr Starling had walked along the seafront and had asked for various repairs to be carried out. b) The land off Griffith Close is not owned by WDC - Cllr Provan will try and ascertain who does own it. c) Keith Ridsdale has advised that most of the clearance of the Ashley nursery site had taken place and has asked that the remainder of the bonfire be removed. d) The Parish Council contact has still not been determined due to the ongoing reorganisation within WDC. e) The WDC councillors will not be at the next Parish council meeting due to Purdah. Queries to WDC a) Cllr Provan was asked whether the barns at the back of the Ashley nursery site belong to the site or to a neighbouring farm - this will be referred to Keith Ridsdale to respond. b) Cllr Provan was asked whether the owners are known to have any plans for the site - Cllr Provan advised that he would ask Keith Ridsdale to respond if any thing was known - as a private site however, it would be up to the owner to decide what he wanted to do with it. c) Cllr Provan was asked to ensure that the owners were aware that the site was not secure. d) Cllr Provan was asked whether WDC could consider purchasing the site using some of the Hall Road section 106 funds, as an extra piece of open space. e) Cllr R Brown advised that the newly refurbished toilets were not up to the required standard - Cllr Provan to meet with Cllr Brown to assess any problems. Cllr Brown also asked if the hedges around the toilet could be trimmed back. f) The meeting was advised that a handrail has been erected on the cliff by the owners of the new property and it was felt that this handrail should be on the edge of the boundary, and not along the cliff. WDC were asked to consider where the boundary of the property would be and whether the hand rail should be on the cliff. Keith Ridsdale will be asked to respond. b) To receive a report from the police representative. PCSO Green advised that there had been 17 crimes reported in January including; 2 Criminal Damage 1 Burglary 9 Thefts 3 Assaults 2 Arson Operation Knapsack continues. Kicks Project - Football federation application has been submitted. Air show traffic - Stewards will be operating at the park and ride site at Africa Alive. There will be a joint control room and the police will be monitoring the traffic flow. Insp. Grimsby will be responsible for the air show coordination. Queries to police. a) Police were asked whether they had been contacted by the library contactors - police confirmed that no contact had yet made. b) Police were asked about car parking outside the shops at Field Lane. Sgt Stone confirmed that he believed the area to be privately owned. Discussion took place as to the ownership of the car park/pavement. Suggestion was made that one of the shops could be asked to clarify the situation - Cllr Baisden offered to go and ask a shop owner/manager. The police confirmed that they could not take action under the traffic act if it was a private area. Police and Cllr Provan left at 8.10pm
c) Report from SCC
Cllr Purkis advised that Cllr Goldsmith had met with Trading Standards at WDC to attempt to take action about the loan sharks in the area. Cllr Goldsmith also advised that if there were blockages in the drains, residents could insist that a camera be placed in the pipe to ascertain where/why the blockage was caused. Queries for Cllr Goldsmith No queries. d) Matters from members of the public There were no matters from members of the public.
Public Session closed 4) Chairman's Report No matters to report. 5) Vice Chairman's Report a) MUGA lights - Clerk and Cllr Purkis had met with Boggis. Electrical work has been completed. However new key to internal token box is required. New key for main box is not as expensive to replace as originally thought and a deposit of £2 will therefore be requested instead of the £5 previously considered. All agreed. As Cllr B Brown has resigned a new volunteer will be needed to hold the key/diary etc - Cllr Martin offered to replace Cllr B Brown. b) Awards for All - Fencing - £1300 had been allocated in the Awards for All grant for fencing. Bobs Garden Service had previously provided a quote of approx £1300 for wire netting fencing. Adventure Playgrounds have provided a quote of £7200 for actual blue metal fencing. Discussion took place regarding the need for fencing. No complaints have been received about balls coming out of the Muga and it was resolved by all that the fencing was not now required. It was resolved to ask Awards for All whether the fencing money could be used for items suggested in the RoSPA report such as cycle racks and boot cleaners. Money for organisations to use lights - £200 was granted within the application to assist organisations wishing to hire the lights. It was resolved that a letter would be sent to organisations involving young people to see whether they would like to make use of the lights and offering them some ‘free' hire. c) Grass bank at Muga - E mail received from KSSC regarding the grass bank by the Muga which has been disturbed with the electrical works. Discussion took place about what works if any the council were responsible for carrying out. It was suggested that the council could purchase a bag of grass seed and ask the young people at the hangout whether they would be prepared to sow and tender it as a project. All agreed. d) Balls from Muga - Council were asked to consider whose responsibility it would be if a ball did come out of the Muga and hit a car. It was suggested that the KSSC should already have a sign stating that all cars are parked at owner's risk. The clerk will ask the council's insurers for further advice and it was suggested that the KSSC should do the same. e) MUGA signs - it was resolved by all that APEX signs should make the attachments for the Muga signs at a cost of £46.50 plus vat. f) Village Sign - Cllr Purkis advised that Blocks have not visited the site to assess the work. It was suggested that as Briggs builders had installed the original sign they be asked to move and reinstall the new sign at a price quoted of £720 plus vat. There were 8 in favour and one against this proposal. Agreed on a majority vote. g) Car park bin lid - Blocks will still be asked to mend the lid of the bin at the Church Road play area. 6) Clerks Report and Correspondence The general correspondence was made available for all councillors to read. Correspondence a) Letter from resident re dog fouling near to school. After discussion it was resolved that a reply is sent advising that PCSO's can issue Fixed Penalty notices and asking her to report offenders. b) WDC reports that the refurbishment at the toilets at Church Road is nearly complete. New shed has been installed and key will be forwarded to clerk. c) Section 106 monies for Hall Road development - Section 106 officer advises that the split of monies for open space / refurbishment has not been determined but the split may be 50/50. Copy of Heritage Green 106 agreement will be forwarded. d) From section 106 listing, councillors asked whether there were funds also due for the new house on Beach Road. Clerk to ascertain. e) NATS advise of the proposed changes to the airspace and the effect on this region. Comments invited. f) Minutes from Local Area Forum 3 provided. 7) Questions/matters to the Chair for future agendas. a) Land purchase from Hall Road using section 106 monies - updates to be requested from WDC. b) Notice board at Church Road car park has been damaged. Mr Briggs will be asked to reinstate the board. c) Tiles on Church Road bus shelter are loose - quotes to be obtained from local roofers to repair. d) Affordable housing - WDC to be asked to advise how the numbers in the Local Development Framework Consultation were calculated and why there are not the 30% of affordable houses that were required in new developments. e) Youth hangout to be a regular agenda item. 8) Feedback from meetings attended. a) Clerk read e mail from Michelle Mouzer thanking councillors for visiting the hangout and listening to the young people. Discussion took place regarding the facilities that the young people had mentioned and how matters could be taken forward. A letter is to be sent to the young people thanking them for the invitation and summarising what they had agreed to do ; a) provide P C with detail of cost of opening more nights, b) thoughts on volunteers to enable the 4 towns bus to come. Advise that P C would like to keep communication open. b) Cllr Purkis advised that the Kicks Project is still a real possibility. c) Section 106 working group had met to discuss the section 106 monies and the possibility of using some on; Heritage Green, Rider Haggard and the High Street. Consideration was given to adult exercise equipment as well as to the items that the young people had mentioned i.e. Skateboard park, teen shelter, goal posts etc. Initial thoughts were for exercise equipment at Heritage Green, new goal posts at High Street, skate park or adult equipment at Rider Haggard. Discussion took place regarding the land at the KSSC and whether the play area there could form part of a joint project at a future date. Grants cannot be obtained for repairing old equipment but could be obtained for new items. Clerk to ask Simon Walker for details of money spent at High Street play area and to provide an update of the works that were previously outstanding. 9) Planning Applications Erection of rear conservatory at Panthi House, Coastguard Lane, by Mr and Mrs Nooley. It was resolved by all to approve the application. 10) Finance a) Cheques for signature - A copy of the account balances and the cheques requiring payment was provided to all councillors and is attached to the main minutes. Cheques as detailed in the Receipts and Payments Book. It was resolved by all that the cheques as detailed and the transfer could be signed. b) Letter from KSSC read to meeting, advising of fund raising that had taken place and asking for donation of £250.00. It was resolved by all that a donation of £250 could be made. c) Library Grant application - Cllr Martin advised that an application will be made to the SCC Regeneration Fund to equip the library community rooms. Councillors agreed in principle that an application could be made and asked to see the application prior to it being submitted. 11) Date of next meeting - Wednesday 26th March 2008. There being no further business the meeting closed at 10.20pm.
Chairman................................... Dated.......................................
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