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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 26th March 2008 at the Methodist Church Hall at 7.30pm. Members present; Cllr Martin (Chairman), Cllr Baisden, Cllr R Brown, Cllr Burden, Cllr Crossland, Cllr Lawson, Cllr Morgan, Cllr Powell, Cllr Purkis, Cllr Woodhead. Others Present; Mrs L Beevor (Clerk).
Agenda 1a) Apologies for absence Cllr Sinfield. b) Declarations of Interest Nil. 2) Chairman's Report No matters to report. Meeting adjourned for public participation. No members of the public were present. Meeting closed to public participation. 3) Clerks Report and Correspondence General Correspondence available for councillors to read prior to meeting. a) Annual Parish Meeting - it was suggested that Lorraine Francis the Section 106 officer could be invited to talk at the Annual Parish Meeting. b) Ashley Nursery Site - Letter from Mills and Reeve solicitors for Beechlawn Ltd advise that Cripps Developments Ltd are pursing planning permission for this site. c) Boundary Review - Salc are holding an event at which the guest speaker will be the Boundary Cttee. Cllr Crossland and Cllr Martin to attend. d) Gisleham footpath - SCC advises that investigation has taken place about the paths and more information is on its way to the clerk. e) WDC Purdah - starts 27th March 2008 for 6 weeks. f) Kessingland Bypass - SCC notify that overnight resurfacing works will take place on 4th April 2008. g) Flooding issues - Rt. Hon John Gummer responds to Council letter advising that he is President of SCAR (Suffolk Coast against Retreat) and would be happy to work together with the parish on flooding issues. 4) Reports from committees and working parties. a) Beach warden - WDC Stuart Downes responded to previous beach warden report and his remarks were read to meeting. Councillors are asked to note that Mr Downes needs to be contacted at WDC as soon as any instances of marram grass being burnt are noticed. He would then liase with the police and Suffolk Wildlife. Mr Turrell provided the quarterly beach report to March 2008 and this was read to the meeting. Copy will be forwarded to Mr Downes. b) Allotments - There are now 6 people on the waiting list. Comment was made that it is the parish council's responsibility to provide allotment land. c) Amenities MUGA Francis Road - Muga lights are finished and the key to the token box is awaited from Boggis. Clerk has chased. Cllr Purkis will visit Boggis. Letter is ready to send to organisations offering them some tokens free, once the key is available. Church Road - Litter bin to be mended by Blocks. Notice board to be repaired by Briggs. d) Crime and Disorder - No meeting held. e) KSSC - KSSC are hopeful that a dance club and a drama club will make use of the hall from April 2008. f) Emergency Group - A desktop exercise was held by Mike Topliss. 2 police officers were present. The exercise went well and thanks were extended to all who took part. The Emergency plan is now on the website and thanks are to be sent to the Local Channel for their work in enabling it to go onto the website. The next meeting will be in April. g) Footpaths - Gisleham Footpath - see clerks report above.
h) Library Groups - The Regeneration Grant application is being worked on. Details of the service charge apportionment for the community side of the building has been received from SCC and details will be provided to all councillors at the end of the meeting, for discussion at the next meeting. i) Parish Plan - Update with Annette Gray of Suffolk Acre. Awaiting advice as to the next stage of the review. j) Village Directory - Has been circulated. Thanks to Cllr Baisden and Cllr Woodhead for completing the directory. k) Events 2008 - Beach BBQ. Cllr Powell had made initial contact with WDC, Coastguard, and the Police, who all confirm that in principle a beach BBQ could go ahead, subject to more details. Cllr Powell hopes that a local band may like to take part. Cllr Purkis offered to assist with the organisation of the event and Cllr Crossland offered to assist with the BBQ. Matters to consider further are a) Music License, and b) Alcohol License. Sailors Home will be approached to see if they would like to be involved. The Waterfront will also be notified. Notification will be sent to local residents. Clerk will verify situation with regard to insurance. After full discussion it was agreed to hold the event on Saturday 21st June 2008. l) Section 106 working group- Working group had met and their initial thoughts were advised to the meeting. A meting has been arranged with Simon Walker of WDC who will advise what sort of facilities will be permitted by WDC on respective pieces of open space. After full discussion it was agreed by all that the proposals 1 - 3 from the working group will be suggested to Simon Walker; 1) Adult Gym - Rider Haggard or High Street, 2) Teen Shelter at KSSC on overflow car park subject to KSSC permission, 3) P C to obtain additional funds to supplement section 106 funding. These requests to be advised to Simon Walker prior to meeting. Discussion took place regarding the feasibility of a skateboard park in Kessingland. Southwold had provided a copy of their skateboard project. Comment was made that if it was not feasible to have a skateboard park in the village then perhaps consideration should be given to enable arrangements to be made to transport the young people to other local places where there were existing facilities. m) Youth hangout - Cllr Powell advised that he has put a ‘Teen talk' section in the Community Magazine. 5) Questions to the Chair from previous minutes. a) Odd Job Man - Discussion took place about the payment to any odd job man that the council may use in the future. It was resolved that Council would be prepared to pay for an hourly rate at a maximum rate of £6 per hour plus the cost of materials. Person would need to have suitable insurance and to invoice Council for time/work involved. Discussion took place about the jobs that may be involved - clerk and Cllr Purkis to compile list of possible requirements. b) Number of affordable houses - WDC advises that the 30% policy did not commence until May 2004 and that it only applies to developments of 3 or more dwellings. List of affordable housing developments provided by WDC and copied to each councillor. 6) Reports from meetings attended by councillors. Cllr Baisden had been to see the manager of Londis regarding the responsibility of/for the car park at Field Lane. The manager advised that he had 3 separate leases and that both himself and the doctor's surgery had not been able to establish who had responsibility for the car park. Clerk to provide manager with contact at WDC who may be able to assist. 7) Planning applications and correspondence No applications. 7a) Planning correspondence No correspondence 8) Questions for the next meeting a) Library community rooms service charge. b) Use of Marsh Lane Land - Cllr Purkis advised that Suffolk Wildlife Trust have a management Plan in place on this land. The Parish Council are responsible for the land and its cutting as per the plan. The land is regularly used by Bird Ringers, Suffolk Barn Owl Project, and Beetles and Bats watchers. The school are also invited to take the pupils to the area. 9) Date of next meeting Wednesday 9th April 2008 at 7.30pm. There being no further business the meeting closed at 8.40pm. Chairman ..................................... Dated.........................
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