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Minutes of the Meeting of Kessingland Parish Council held on Wednesday 23rd April 2008 at the Methodist Church Hall at 8.30pm. Members present; Cllr Martin (Chairman), Cllr Baisden, Cllr R Brown, Cllr Burden, Cllr Crossland, Cllr Lawson, Cllr Morgan, Cllr Powell, Cllr Purkis, Cllr Sinfield, Cllr Woodhead. Others Present; Mrs L Beevor (Clerk).
Agenda 1a) Apologies for absence No apologies b) Declarations of Interest Nil. Meeting adjourned for public participation. No members of the public were present. Meeting closed to public participation. 2) Chairman's Report No matters to report 3) Clerks Report and Correspondence General Correspondence available for councillors to read prior to meeting. a) Lighting Francis Road - Letter received from SCC re the lack of street lighting in Francis Road. SCC advise that the lighting there is of a footway lighting standard and therefore is not as bright as highway standard. They advise that there is no funding for additional lighting. Council asked the clerk to respond to the letter and to advise SCC that there are unaccompanied young children using the area and could the matter be considered further. The clerk was also asked to advise SCC that a new lamp standard in the Nordalls has not yet been connected. b) Dog bin - has been requested at Strowgers Way. A bin would cost the Council approx £350. Mention was made that any bin could be used for dog foul, and that there were several bins around the village. It was suggested that this may be an appropriate time at which to consider the availability of bins throughout the village and to ascertain where there is greatest need. Cllr Woodhead offered to compile a list of where the existing bins are placed. c) Councillor vacancies - following the resignation of Cllr B Brown, no election has been called and the vacancy is now available for co-option. d) Bus Shelters - Letter from SCC advising that they are updating their waiting list. Asked whether our request from 2004 was still required as new procedures are in place and a new request will need to be made. After discussion it was resolved that a bus shelter was required near to the Heritage Green lay by on the High Street and SCC to be advised of this. e) 4 Towns Bus - Clerk advised that a driver had now been taken on who would hopefully be able to cover the provision of the 4 Towns Bus on a regular basis to Kessingland. Initially a taster session will be held in the village in May as part of adult learner's week. At the session, a consultation will take place asking people what adult learning they would like to see in the village. With regard to computer training, it is hoped to bring the bus to Kessingland in late summer, early Autumn and to hold this either in a morning or afternoon and on the same evening to then hold a youth session for young people. This will be dependent on a rota of adult helpers being available to assist the youth worker. To be considered further once Matt Deal contacts us later in the year. f) Road works - SCC advise details of the A12 road works taking place 21 - 25 April. g) Campaign to protect Rural England - workshop being held 8th May 2008 on ‘Vision for the countryside.' h) Beach watch survey 2007 results provided. Cllr Lawson advised that a resident had mentioned the following issues; i) Rat control - Rats have been seen around the allotments at Clare Road and WDC advise that individuals must now pay for the vermin control service. Resident advises that she cannot afford to pay for the service - has written to Bob Blizzard who has asked her to be part of a consultation group on the matter. Discussion took place regarding the situation -it is now WDC policy not to offer a free vermin control service. It was suggested that rat traps as used by WDC can be purchased over the counter. It was agreed by all that a letter should be sent to WDC asking what the situation would be should the parish council require vermin control on the allotments (as has been required in the past). Copy of the letter to be sent to the resident and to Bob Blizzard. j) Strip of land adjacent to 31 Clare Road - the parish council has tried to get WDC to consider this piece of land for allotment provision. No definitive response received from WDC and the resident is to be updated on the situation. k) Bus service and cleanliness - resident advises that the matter has not improved. Councillors advised that there is now an hourly service on the 601 from the High Street (effective from 7th April 2008). Clerk to advise resident. Other matters l) Francis Road sign - new sign required. Clerk to contact Nikki Childs at WDC. m) Brown Tourist signs - The Chairman advised that Kessingland Beach have provided a sum of money to improve the brown tourist signs in the area. SCC is dealing with the matter. The Chairman did ask that a sign be considered to promote the community centre. Clerk to ask for progress report. 4) Reports from committees and working parties. a) Beach warden - No update. b) Allotments - No issues. c) Amenities/section 106 - The Section 106 group had met with Simon Walker to review the open space in the village and to discuss possibilities for certain areas. His views were as follows; KSSC - it was considered that this would be the most suitable venue for a covered seating/teen shelter area. Rider Haggard - Adult/teenager equipment would be suitable. Survey and consultation would need to take place to move this forward. WDC have only just taken on this piece of land and council acknowledged that this is a longer term project. High Street - more monies will need to be spent at the site to rectify existing issues. There are 2 S111 agreements that state that the funds must be spent on the High Street play area. Council suggested that the chief executive/ Kessingland WDC councillors be asked to visit the play area and to be asked to bring it up to the expected standard (but not using section 106 monies). Cllr Woodhead will take photographs of the site, and the clerk was asked to remind Simon Walker of the outstanding issues. Heritage Green - Site visited. Covered seating/teen shelter - KSSC It has been agreed in principle by the KSSC that a covered seating area would be allowable behind the existing spider. Planning permission will be required. WDC have agreed to allocate £5300 of section 106 monies to the purchase of the seating. WDC will need to agree the supplier etc if section 106 monies to be used. They are presently arranging quotes and will contact the parish council again once these are received. The youth will be contacted if there is any choice to be made. d) Crime and Disorder - No meeting held. e) KSSC - No matters to report. f) Emergency Group - Met last night. Newsletter will shortly be sent out. Next desktop exercise will be in September 2008. g) Footpaths - It was suggested that Mr West be asked whether he still wished to cut the picnic area.
h) Library Groups - The start has been delayed due to the finding of some artefacts during the archaeological dig. These are to be presented to WDC planning department and permission requested for building to commence. There is to be a photo call with the school next Friday. A second draft of the Regeneration Grant bid has been made and this will be sent to SCC for comment. Community Support Group has met and has asked for confirmation of the situation with regard to funding for the building, should the start be delayed further. It was advised that if the start is made in May 08 the building would be expected to be finished in September 09. Funding must be spent by Dec 09. i) Parish Plan - Update with Annette Gray of Suffolk Acre. Awaiting advice as to the next stage of the review. j) Events 2008 - Beach BBQ. Clerk advised of the procedures mentioned at the Event Management seminar and the requirements re Food Safety certification if cooking on a BBQ. Working party to be formed to consider this event and future events. Cllr Powell, Cllr Morgan, Cllr Purkis, Cllr Crossland offered to form a working group. k) Youth hangout - Covered as above. 5) Questions to the Chair for future agendas. a) Odd Job Man - How to progress. Job Specification and employment issues. b) Request from KSSC for £500 for the cutting of the playing field. c) Response from WDC re request for Scrutiny Committee to consider situation with regard to wind turbine planning application. 6) Reports from meetings attended by councillors. The Chairman advised of the informal meeting held with the Market Towns re devolvement of services. The Chairman advised that WDC have been asked to attend a meeting with the 4 Towns and Kessingland in June to discuss this further. The Chairman advised that the Towns seemed to have the same issues with WDC as ourselves i.e. - communication and Section 106 monies. 7) Planning applications and correspondence DC/08/0347/REN - Construction of 1 new bungalow and garage at Land adj to 12 the High Street, Kessingland by Mr and Mrs Hancock. It was resolved by all to refuse the application on the following; overdevelopment of site, infill, and against the Parish Plan. DC/08/0345/VOC - Variation of condition 1 DC/08/1290/Ful Extension of summer house to provide a temporary site office at Lite House, High Path by Mr Taylor It was resolved by all to refuse the application. Clerk to advise WDC that there appears to be a discrepancy within the application form as mentioned is made of a summer house and then a caravan. 7a) Planning correspondence WDC Decisions 1 Bucknam Close - granted, 107 Church Road - granted, 291 Church Road - granted, Planning Survey - handed to all councillors. Letter received from WDC re an appeal being lodged by an occupant at Kessingland Cottages. Discussion took place regarding the appeal. It was resolved by all to advise the Planning Inspectorate of the following; This is a holiday site and should remain so. There is no infrastructure for this to become a residential site. The Parish Plan advised that no more permanent residences were required in the village. Any agreement to the appeal would set a precedent for the other 43 occupants on the site. Flooding issues with in the village. It was suggested that individuals could also send letters to the planning inspectorate. Clerk to advise councillors of the address for correspondence. 8) Date of next meeting Annual Parish Council meeting - Wednesday 14th May 2008 at 7.30pm. Apologies in advance from Cllr Purkis and Cllr Woodhead. There being no further business the meeting closed at 10.00pm. Chairman ..................................... Dated.........................
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