Main Hall Parish Outside
Morning Session 9am - 1pm £15.00 £20.00
Afternoon session 1pm-6pm £20.00 £25.00
Evening session 6pm- Midnight £35.00 £50.00
After midnight £8.00 per hour
Kitchen
Full Kitchen per event £30.00 £40.00
Part kitchen £10.00, £15.00 £20.00, £30.00
(depending on numbers and energy usage)
Committee Room per session £8.00 £12.00
Snooker Room £2.00 per hour
Computer Room £2.00 per hour
Wedding Hire £200 £250
All day Inc set up and clear up
Sports Hire max 2 hrs £4.50 hr £5.00 hr
Children's Party (3hrs) £20.00 £25.00
All occasional events are required to pay a £50.00 deposit returnable in the event of no damage or the requirement of additional cleaning. It may be possible to clear up Saturday evening events on a Sunday morning at no additional cost. To check availability please Tel Jenny Coles 01805 601447. All regular user groups are entitled to use the kitchen for tea/coffee making at no additional cost.
Rules and Conditions (Occasional Use)
The conditions below apply to occasional bookings. Failure to comply may result in the loss of all or part of the deposit paid. Additionally, the hirer might not be allowed to hire the hall again.
Fees - The fee and deposit must be paid in full, prior to the event - Bookings are made through the Booking Secretary who may be contacted on 01805 601447
Once the availability of the Hall is confirmed, a booking form will be sent to the hirer. It must be completed and returned to the Booking Secretary, with the fee and deposit. The Booking Secretary will return a copy of the form, which acts as a receipt. The Hall will usually be opened at the agreed start time but special arrangements for the hirer to collect/return the keys may be made. The deposit is usually made by a separate cheque. After the event the cheque will be returned to the hirer on the booking form. If there are any charges deducted from the deposit, a cheque for the remainder will be returned by post.
Health and Safety
The Hall is as safe as can reasonably be expected. It is the responsibility of the hirer to ensure that it is used safely. In particular ;
- Instructions for the use of the cookers and dishwasher must be adhered to
- The number of people in the Hall must not exceed 250 at any one time.
- Fire regulations require that when the Hall is in use all exists must remain clear at all times.
- There must be no smoking within the building except in the Bar area. (This will be reviewed in line with Government legislation)
- Any damages or breakages must be reported to the Booking Secretary or Secretary as soon as possible after the incident and the cost of making good such damage or breakages may be taken from the deposit. If any hazards are found when using the Hall or the Hall is unsatisfactory in any way it should be reported to the Booking Secretary or Secretary as soon as possible or by writing the faults in the book in the kitchen.
- Skateboards or roller skates are not permitted in the building
- Crockery if used, must be washed and replaced. The cookers must be left clean, all tables wiped down before storing and ALL RUBBISH TAKEN AWAY FROM THE HALL.
- The Hirer is responsible for good order and behaviour and must not sub-let or transfer the booking to another party.
- The premises shall not be used for any purpose other than that for which permission has been granted.
- At the end of any period for which the Hall is hired, the Hirer shall clear it of all equipment, which has been brought in. The tables and chairs should be returned to their original places. All lights must be turned off and the Hall left in a clean and tidy condition. Cleaning materials, brooms and vacuum cleaner can be found in the cleaner's cupboard in Reception. By agreement with the Booking Secretary it may be possible for Hirers to return to the Hall on Sunday mornings to finish tidying if required.
- Any spillages of liquid on the main hall floor should be wiped up immediately. Persistent marks must be removed by using a weak solution of WASHING UP LIQUID only.
- Before leaving the Hall it must be securely locked at all points of access
- The Management Committee accepts no responsibility for personal belongings including coats and clothing left in any part of the building.
- The Hall Committee has their own Premises license for the sale of alcoholic drinks. Weddings and private parties are required to use the bar provided by the Committee. Charities may use the temporary bar facilities but are responsible for obtaining the relevant license.
- The Committee reserve the right to cancel the hiring in the event of the Hall being required for an emergency, Governmental or any such other business, in which event the Hirer shall be entitled to a full refund of the deposit paid.
- The scale of charges may be revised at any time at the Management Committee's discretion
- The Hirer and/or their invitees shall not cause any nuisance or annoyance to the occupiers of adjoining property or do any act or thing which may cause damage to such adjoining properties.
- The Hirer hereby acknowledges that it is an offence to cause or permit to be caused any noise amounting to a nuisance and agrees that during any function when amplified music is played, steps are taken to ensure that the volume is maintained at a level, which will not cause a nuisance to the inhabitants of the neighbourhood. IN NO CIRCUMSTANCES IS MUSIC TO BE PLAYED AFTER 12.midnight Sunday - Thursday and after 1am Friday - Saturday.
- The Hirer will personally ensure that when persons leave the Hall during or after a function they will do so in a quiet and reasonable manner. Children should not be allowed to run loose outside the Hall at any time
- Unless otherwise arranged, keys must be returned immediately after hire to the Booking Secretary Mrs Jenny Coles, Buckerell, Church Lane Langtree EX388NS
- The Management Committee's decision as to the application of these Terms and Conditions shall be final and conclusive
Charity Number 1068242