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11th August 2008 A Parish Council meeting was held on Monday, 11th August at the Room at the Methodist Chapel on Manor Road From 6.30pm there was a period for public questions/observations - all members of the Parish Council were present , also County and District Councillor S Rice and six residents. During this period residents concerned with the planning application in respect of land between 14 and 21 Sturmy Close made their concerns known. L Higgins gave information regarding signage etc. in respect of village hall, and raised again regarding the matter of lay by in Manor Road. County Councillor S Rice gave information regarding various matters - copy to be provided for the Parish Council. Included in the information given was that a meeting was to be held at S N House re the Boundary Commission Proposal , re a meeting of reps from Wacton Parish Council with G Overland from NCC concerning the Wacton Road - Clerk to contact Wacton to see whether a rep for Long Stratton should attend. Info re Long Stratton Bypass - Pay for it with tolls ! was given. The meeting proper then commenced. 1. Apologies - all parish councillors were present - apology received from District Councillor A Thomas. 2. There were no declarations of interest made in respect of any of the agenda items. 3. The minutes of the meeting held 28th July were accepted and signed. No matters were raised from the minutes.
It was proposed by A Miller seconded by M Gooch and agreed that planning be taken as the first item. Planning To consider applications re:- Co-op Pharmacy 2008/1494 Erection of non-illuminated fascia sign and projecting sign. Land between 14 and 21 Sturmy Close 2008/1509 Proposed new detached house with demolition of existing garages. Application 2008/1509 This application was discussed and it agreed that the comment should be that the application be refused - Too large and out of scale with surrounding buildings - disproportionate - almost overdevelopment on a small site. Garden too small for large dwelling. Application 2008/1494 was considered and approved.
Village Hall Tree works - grant received. £235 Sign - the Clerk to look into the matter of the provision of a sign indicating direction of the village hall Patio - a drawing was passed to the parish council - however this did not show the proposals as agreed when meeting with A Phillips at the hall -this after the meeting with T C Garrett re the leak following the works carried out.The hall committee to provide as required. It was noted that the work to the hall roof had been dealt with by T C Garrett. Letter from Charity Commission - date to be set for dealing with this as necessary..
Highways. It was noted that the footpath work on Swan Lane had been completed. Norfolk County Council had been contacted regarding the footpath on Flowerpot Lane. As for the matter of a possible lay by on Manor Road the Clerk to contact Saffron Housing re this - the matter had been raised. An e -mail in response to contact with NCC re this matter was noted - clerk to respond that the parish council is pleased that the work will be added to their routine programmes. Zebra crossing at Flowerpot Lane - clerk reported that a request had been made for upgrading of this. This was approved. Market Town Cycle Stands. - a letter was noted from which it was noted that 4 of the 8 organisations/businesses contacted had not responded to correspondence from Mott MacDonald - clerk to contact them and ask for response to be made. Works to commence in October .
Street Lighting - attention requested as necessary where required.
Burial Land - a letter from Rev Nash was noted . That there needs to be investigation as to possible land acquisition was agreed - in the first instance the landowner to be asked if land nearby St Michaels Church could be made available - the need for burial land was noted in the LDF.
Use of earmarked funds. It was reported that £2689 had been used (part payment re works to the village hall roof ) meant that the amount now in earmarked reserves was a total of £101646.44 Consideration was then given to the other amounts held . Street lighting - amount held £4185.62 . It was agreed that an sdditional column was required - this at Chequers Road corner - Tharston Parish Council to be asked for its view re such provision - a price for all works necessary for provision of a column to be obtained from MHB. Environment - amount held £5960.82 ? This to be held for same purposes. More seating ? Additional bus shelter ? Planting ? CCTV Whatever? The matter of works at Hayntons Lane (right of way) be considered - Clerk to contact Wacton Parish Counci clerk re this matter and report to September meeting. Events - amount held £3500 - this to be held or use re future events. Burial Land - amount held £15000. It was agreed that the £15000 held re burial land and the £15000 held re adult play space should still be held - there would be costs other than purchase of land for burial - use of the monies to be determined in due course. Gratuity £11000 - a review of the amount to be held to be made next meeting. General - amount held £12000 - flashing signs? This to be held - await information regarding possible use of signs from the A140 on Flowerpot Lane. Playing Field - amount held £35000 - this to be held for future use.
Of the amount held in general fund as at 31.3 08 of £56781.15, £25689.27 to be held as a working balance. Information had been given to members regarding finances. It was noted that there had been £15000 allowed for drainage in the 2008/9 budget and it had been intended that £14000 be used in 2007/8.
Proposed MUGA It was reported that corrected drawing and layout drawing, block plan were awaited - planning permission not yet applied for.
Adventure Playground had not provided any further information regarding the floodlighting/electrical requirements - clerk had obtained two quotes - Lighting and Electrical Services Ltd £31,435 plus vat Details noted MHB £29,500 plus vat. Details noted .
It was noted that the position of the switching ‘box' would be at a different position to that allowed for in the quote from Adventure Playgrounds.
It was noted that there needs to be discussion regarding the matter of the recessed goals and the need for football nets and posts - it was agreed that a meeting be arranged with Adventure Playground and B Lythgoe from Football club with two members of the Parish Council to clarify requirements. Clerk to arrange.
It was agreed upon a proposal by T Hubbard, seconded by P Scott that Adventure Playgrounds be informed that the quoted price of £140,160 as given - quote 4521b dated 15th July 9 which it is understood included, but did not state that tennis nets were included, be accepted subject to planning permission being granted, and that MHB be informed that the quoted price of the quoted price of £29,500 less £75 plus Vat ( this for attention to the CCTV part of the works being carried out by Lighting & Electrical Services Ltd and not Kings and Barnhams) is accepted subject to planning permission being granted. Drawings as required from Adventure Playgrounds to be obtained and drawing showing proposed positioning of columns etc. cable line etc to be provided by MHB.
It was noted that the incoming mains supply would need the parish council energy supplier to upgrade the fusing to 100amps. It was agreed that this would have to be done. This was agreed to.
It was agreed that the quote of £400 plus vat for removal of the existing column by the bowling green gate and replacement with one of the columns removed from the tennis court area , supply and fit of low energy floodlight with two passive motion detectors be agreed to - first it to be seen as to whether there could be use of the other two columns at an area - no allowance in the £400 for removal and re-fitting of the camera.
When meeting with MHB and Lighting and Electrical Services and checking re the situation regarding CCTV the point was made that there needs to be review and upgrading of the system - a letter was to come from Lighting and Electrical Services re this. This to be awaited and considered at next meeting. Planning application to be made as soon as possible.
Skateboard area - to be informed of any progress re this - a meeting had been held with user group, councillors and Streetscape rep - firm quote received from Streetscape - £52064.40 plus vat. No quote received from Freestyle. Adventure Playground had already declined to quote. It was agreed upon a proposal by T Hubbard that the quote be accepted. Work to begin as soon as possible.
Drainage - vertidraining - quote not to hand from Norfolk County Services - recommended that work be carried out now soon. It was agreed that a maximum of £1500 be allowed for the work to be done - if the quote is within the amount allowed the order to be given after speaking with the football club rep. regarding the proposed work.
Drainage at rubber matting area - East Coast Drainage had informed the clerk that it is unlikely that drainage could be into the ditch at the east of the children's area - a survey could be carried out at cost if required. Ordering of action to be agreed to be on next normal monthly meeting agenda.
Use of playing field by others - that there had been enquiry re use of football pitch was reported - approach had been made to Long Stratton football club - direction to contact the Parish Council had been given by South Norfolk Council. - it is now understood that use of a pitch at Tasburgh has now been agreed. It was agreed that if such request were to be received in future the football club should refer enquirers to the parish council.
Damage to property - damage to the shed roof at 8 John Hill Close through tree branch from playing field tree . It was agreed that attention be given to the roof. Report re situation regarding the incident of the burnt hedge - a meeting has been arranged by PCSO Ely to discuss the matter at a restorative justices conference - this on 26th Aug - request for use of pavilion made - agreed to.
Correspondence - that to hand was noted - including re Greater Norwich Housing , SNA info Weeds at Churchfields and attention required re Edges Lane to be taken up with NCC. Fouling of land by Dogs - notice re this was noted. Notice displayed.
Boundary Commission Proposals - R Aspland, S Heapy, A Miller and the chairman informed of as to the consultation meetings attended by themselves and T Higlett. - meetings at Carrow Road and at Diss. It was noted that there is to be a meeting at S. N Council on 4th September 6.30pm for 7pm. It was also noted that the parish council needs to make any response to the Boundary Committee Proposal by 26th September. It being important that it does so. It is not now anticipated that a specific person from S N Council will attend a Parish Council meeting - District Councillors can inform. . Receipts and payments - for approval B Bowker 45 hrs July C Williams 88 hrs july ( covered for holiday by B Bowker for one week) C Williams holiday 5th to 25th August. ESPO - re bin £89.30 Received:- Grant re tree work from SNC £235 Bekays re items required - screws/nails/bolts/Stanley knife/tree ties/compost -payment . £33.11 From petty cash wood £2.75
Request for Grant - letter from R Maidstone in respect of the setting up of a Community Association. was noted - copy of the letter to be given to members - to be on agenda of September meeting.
Employees pay - increases - agreed increases not yet known - could pay 2.5% until - it was decided to leave this matter until the September meeting.
Playing Field - any other matters requiring discussion/attention It was agreed that the matter of the crazy mirror needing straightening had been looked at - not possible. - It was agreed that as this was a low risk any calling out of Wicksteeds should be left for the time being. That any provisions/works that could be carried out by Streetscape rather than Wicksteeds should, it was agreed, be done by them.
Next meetings ( unless one is required sooner ) - 8th September Training of whole council - 15th September 7 pm. Visit of Paul Witham and the new Head of planning - 22nd September 7pm. Visit by a person ( extended schools Manor field) concerning Youth Club in Long Stratton - date to be confirmed.
The meeting was then closed.
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