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LONG STRATTON PARISH COUNCIL 13th October 2008
A Parish Council meeting was held at the Room at the Methodist Chapel on Monday 13th October. Those present were Chairman Mr A Lansdell, Mrs T Higlett, Mrs J Baker, Mrs M Miller, Mr A Miller, Mr B Cox, Mr T Hubbard, Mr M Gooch, Mr S Heapy and Mr P Scott. Also present were District Councillor Mrs A Thomas, L Higgins and A Phillips from the Village Hall Committee, Mr R Maidstone and Bev Broadhead.
During the time for public questions and observations Bev Broadhead informed of her reason for being present and that she was looking to the possibility of getting a Youth Club started in the village - some information was exchanged between those present, the idea of such proposal being acceptable. A Thomas gave some information concerning district matters and L Higgins and A Phillips made comments regarding matters concerning the village hall and produced a letter addressed to the chairman.
The meeting proper commenced with:-
AGENDA - Apologies for absence were given for R Aspland (illness)
- Declarations of interest were given by T Hubbard, Miller, A Miller, S Heapy and the clerk re item no 15 ( Land East of Bowls Club) , A Miller an interest in the Planning application re St Mary's Church
- The minutes of the meeting held 22nd September were accepted and signed.
- There were no matters arising
- Village Hall - it was reported that request had been made for information as requested by the Parish Council but that no information had been received - hence the matter of Patio had not been placed upon the agenda.
The contents of the letter as handed to the chairman were then made known to the meeting - the tone of the letter and the fact that there were inaccuracies in it were commented upon. As the letter was concerning the matter of help from the Parish Council regarding a patio - the Parish Council position regarding the matter was made clear by the chairman. The clerk pointed out that ‘Patio' was not on the agenda. However it was agreed, upon a proposal by B Cox, seconded by M Miller that the Parish Council agrees in principal to help regarding a patio, and that firm written quote from Waterfields be obtained - other quotes to be obtained based on similar specification, in order that the matter can be considered further. There was one abstention.
Clerk informed that there had been no response from the solicitors yet regarding the question of ownership of the land that the Parish Council purchased..
Car park - problems of scooters on the car park was raised - it could not be seen as to a solution to the problem - CCTV was mentioned. That leaves are falling at the car park and access area was raised - the levelling of the shingle where disturbed was also raised. That the leaves be collected and shingle raked over was put.
Floor. It was reported that the floor would be being replaced - insurers loss adjuster had visited - the damaged floor was already being removed - details of floor that would be being installed was not known.
6 Roof As for the excess payable on the claim made to the insurers re the damage to the floor -( this being £100), request was made by the Village Hall committee members that the Builder be requested to pay this amount - consequential loss. The clerk to write to Mr Garrett regarding this. The insurance claim had been made by the Village Hall Committee.
7 HIGHWAYS A letter from Richard Bacon MP was to hand concerning the matter of a bypass - the contents were noted.
Speed Watch - it was agreed that as there had been indication that some residents would be prepared to take part in such a scheme, that enquiry be made of Wacton and Bunwell Parish Councils as to how the scheme that they have operating is progressing.
Bus Shelters - it was agreed that the panes where needed now be replaced - the clerk to enquire of Stratton Glass as to a strong type of pane - similar to that in the telephone kiosk a the Manor Road/ Flowerpot Lane junction if possible..
The request for a shelter at Swan Lane was again put, however it was not considered that the bus stop there was used to great extent.
Report had been made re blocked drain by the library, and hedge at top end of Flowerpot Lane - a manhole by the Queens Head to be reported.
8. Street Lighting No quote yet to hand regarding additional column. Upgrading of lighting at playing field gate - advice and costing to be obtained. Utilising of column at playing field to position by shed - costing to be obtained.
9. Planting Recommendations of the Leisure Facilities Committee were noted and it was then agreed that there should be more tubs provided - these for at junction of St Leger and Flowerpot Lane, at top of the hill on A140 and a two tier one at the A140 side of the Solar Car Park. To allow for planting at all existing areas and tubs, plus for the new it was agreed that a maximum of £400 be allowed - Clerk to purchase all as necessary.from where possible.( Pansys and whatever, crocus/daffs/narcissi/tulips and grape hyacinths compost and fetiliser)
10. Seating Recommendations of the Leisure Facilities Committee were noted and it was agreed that seating should be provided at Manor Road/Flowerpot Lane junction, replacement be made of the one at top of the hill on the A140, new to be provided for at Hall Lane - types and prices to be obtained.
11. It was agreed that members think about projects for 2009/10 ready for next meeting.
12. Earmarked reserves - this to be dealt with next meeting.
13. Correspondence - that to hand was noted - the information regarding ‘Write it Right ‘ re grant applications was to hand - info for Village Hall Committee.
Report from PCSO E Ely was noted It was agreed that having continental market traders could be considered for A future event. Emergency Day - it was reported that the Clerk and P Scott had attended - clerk attended as T Higlett was unable to do so. Necessary attention re the Long Stratton Community Emergency Plan to be dealt with in due course.
It was noted that there was an event on 5th November at Poringland - it was agreed that T Higlett attends if possible - The cost of £20 to be paid.
14. Planning Application re St Mary's Church 2008/1832 Replacement of roof structure and change covering from slate to zinc on south aisle. Permissions granted were noted re Picards and Application by Barclays Bank - Clerk to forward the comment as made by councillors
15. Land east of the bowling green - it was noted that the land was to be marked out again and to start from scratch. 16. Future meetings - it was agreed that as much as possible be dealt with by committees for recommendation to full council. 17. Reviews --- Committees to deal with as appropriate
Receipts and payments - Paid/to be paid:- B Bowker 43.5 hrs Sept. C Williams 82.5 hrs Sept. E Riches Salary from 1st April to 30th Sept. Use home/elect same period (£249.50) re this. Street skape re 3 flat and 1 cradle seat £249.69 - and also balance re skateboard -new works £30587.84 Inland Rev =- tax/Ni due. Received:- Payment from SNC re s106 funding re dep to Street Skape and re pathway at V Hall - Total £27787.20
PLAYING FIELD PF1 Skateboard area - It was reported that the tarmac area and ramps were now in and that attention to the ruts were being dealt with.The bombatex boarding etc was to be seen to this week. There was no need to remove the concrete slab as the ramp was far enough away from it. That a metal bench type seat be placed at the area was approved. - this to be dealt with. Notices - it was agreed that the wording be as recommended by the Leisure Facilities Committee- quotes for notices were to hand from Signshop and Bartletts - from Bartletts - the cost £138 plus vat for the one by the skateboard £138 plus vat for one at MUGA. £38 plus vat one at BMX area and £19 plus vat for on halfpipe . Larger boards about 4ft square in metal, smaller board 30 inches by 18 inches and the half pipe one about 2 ft. Signshop price £595 pls vat for all . It was agreed that the quotes from Bartletts be accepted as required.Clerk to order boards. Graffitti painting - it was agreed that the metal backs of the new ramps be graffiti painted - this to prevent unsuitable graffiti - it was suggested that a competition be held for best designs. The ‘boxing in' of the existing half pipe had been suggested - cost of this would it was reported be high - this was not proceeded with.
PF2 BMX area Trees now removed - soil from extension area to MUGA when works begin to be placed at the area - humps to be made - expenditure re this as necessary. Lower humps to be provided for younger children on northern side of the area. Notices to show direction of riding - arrows to be provided hire
PF3 MUGA Planning application approved - response from Sport England awaited - clerk had informed Sport England that there would no infringement on other sport areas - hopefully this has satisfied. It was agreed that once the planning application decision is to hand, and the amended quote from Adventure Playground is ( this less the for the removal of the better chain link fencing - ( 60 m of ) the quote should be accepted. MHB to be informed of works being able to progress.as soon as planning permission is in hand.
CCTV - to look into the matter of CCTV cover for the area. Awaiting info re CCTV anyway.
Cycle stands - these to be provided by each of the pedestrian gates.
Maintenance of the MUGA - clerk reported that she had spoken with the grounds maintenance person at NCS - it appears that the area needs maintenance probably twice a week - would be looking to around £2000 for a suitable brush and £6000 - £7000 for a compact tractor - however NCS could provide maintenance - clerk to enquire re contract cost. It was agreed that Adventure Playgrounds and MHB would need to work in together - S Algar to be brought in as necessary as he knows the current electrical set up. Upping of the ampage or new supply - it was agreed that the provision of a new 3 phase supply was preferable - EDF to be requested to quote a.s.a.p - the £75 plus vat for this to be done to be paid - cheque prepared.
Attention of caretaker - this to be dealt with by Pay & Conditions Committee. when meeting is held when the matter of increases is known about.
Seats. The siting of the existing un- sited seat at the northern end of the children's area was agreed to. Two seats and picnic table for disabled for at at the new grassed area - to look into types etc.
Bins for by the gates of the MUGA and seats to be provided. - types prices etc. to be obtained.
Footpath extension - extension of the footpath from the school gate round to the BMX area to be obtained - a price for one tar and shingle chipped - no edgings £5000 plus vat. . Firm quotes for with edging and types to be obtained.
Drainage - firm price for vertidraining still not to hand - informed that £1500 plus vat would be a maximum - awaiting info as to when it could be done.
Updated quote to be obtained from East Coast Drains nearer time of completion of MUGA.
Goalpost re-siting - this to be at the area as recommended by Leisure Facilities Committee - if necessary fencing to be provided - to see how things go once the goal is in. Still waiting for Playscape !!
Fencing at rear of pavilion - price for fencing similar to the of MUGA to replace fencing there had been requested - not yet to hand.
Hedge and Tree works - these were being carried out . - the cost of taking the hedge on the west of the ditch behind the skateboard area and clearing of the ditch together with cutting our the lower growth behind the BMX area had been given as £400 - this considered good price and accepted. No quote for just this work had been received from Morfoots.
Fencing to the area behind the ditch and along in BMX area - May Gurney £2197. 40 plus Vat Yarco £2764.17 including vat. Clerk had realised that a gate would be required from the existing fencing running towards Upgate at the skateboard area and to the new line of fencing - quote for a gate from May Gurney £595 plus vat (verbal quote) . It was agreed that the order for dealing with the fencing and gate be given to May Gurney.
It was agreed that any other matters /decisions regarding the playing field should be dealt with by Leisure Facilities Committee and the meeting was closed. .
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