01.08

ELECTION OF CHAIRMAN AND SIGNING OF DECLARATION OF INTEREST

On a proposal by Cllr Callaway Lewis, all AGREED that Cllr Turnbull become the Chairman, as such Cllr Turnbull completed the Declaration of Office.

02.08

PUBLIC QUESTION TIME ON MATTERS ON THE AGENDA

No members of the public present.

03.08

ELECTION OF VICE CHAIRMAN

On a proposal from Cllr Neave, all AGREED that Cllr Russell become Vice Chairman.

04.08

APOLOGIES AND REASONS FOR ABSENCE

Cllr Beeny - prior engagement

County Cllr Andrew Smith - apologies received

District Cllr Stephen Quigley - apologies received

05.08

CODE OF CONDUCT

Cllr Chivers - planning application NM/08/01596/DOM - Roseville Runcton Lane

06.08

ELECTION OF PARISH COUNCIL REPRESENTATIVES ON OUTSIDE BODIES

Manhood Peninsula Forum Cllr Callaway-Lewis

Playing Field Management Committee - Cllr Chivers

Neighbourhood Watch - Cllr Neave

SALC/Action in Rural Sussex- Cllr Neave

Emergency Planning - Cllr Symes

Tree Wardens - Mr Mark Neave

Pagham Harbour - Cllr Callaway-Lewis

CIG - Cllr Hill

Manhood Parishes Road Safety Group - Cllr Callaway-Lewis

07.08

ELECTION OF MEMBERS SPECIAL AREAS OF RESPONSIBILITY

Environmental issues and waste management - Cllr Hill

Policing and Vandalism - Cllr Neave

Highways and Road Safety - Cllr Bettridge

Footpaths, Rights of Way and Verges - Cllr Bettridge

Chichester District Council Strategic Plans and Housing - Cllr Beeny

Flooding Issues - Cllr Callaway-Lewis

Finance and Budget (including checks of the Parish Council's finance) - Cllr Russell

08.08

TO APPOINT MEMBERS TO SERVE ON THE UNDER MENTIONED COMMITTEES

Employment Committee - Cllr Neave, Turnbull, Symes and Russell AGREED to be representatives on the Committee.  The Clerk provided the Members of the Committee guidelines for their information and advised the meeting that the Committee would be required to form Standing Orders.

09.08

CONFIRMATION OF USE OF ADOPTED POLICIES

Standing Orders - adopted on 1 April 2008

Financial Regulations - adopted on 5 December 2006

Health & Safety Policy - adopted on 4 December 2007

Complaints Procedure - adopted on 5 December 2006

On a proposal by Cllr Callaway-Lewis it was AGREED to continue to use all the above adopted policies.

10.08

MINUTES

Minute 217.08 amended to read it was felt a licence should be issued

On a proposal by Cllr Russell it was resolved to AGREE and sign the minutes of the meeting held on the 1 April 2008.  This was duly completed.

11.08

MATTERS ARISING FROM THE MINUTES

Nothing

12.08

PLANNING

NM/08/01285/DOM

Mr Jarvis

Bracken Lodge Brookside Close Runcton Chichester

Ground floor kitchen and first floor landing and bedroom extension.

NO COMMENT

NM/08/01596/DOM

Mr Clive Budd

Roseville Runcton Lane Runcton Chichester

Conversion of existing dwelling into two storey dwelling

Cllr Chivers reported that it was felt that there would be a loss of light to his property and also requested that no windows be placed in the north elevation wall.

Cllr Chivers left the meeting.

Following discussion it was AGREED to OBJECT.  The Parish Council were concerned that the development might be unduly dominant particularly when viewed from the South East and out of character with the street scene in Runcton Lane.  The Parish Council would hope that the application would be determined with due regard to the privacy of the near neighbours as the application was situated so close to the adjoining boundary.

Cllr Chivers returned

Update on decisions taken by Chichester District Council

NM/08/00402/FUL

Mr J Chatfield

Land To North Of Fisher Common Nursery Fisher Lane North Mundham

Erection of 5 stables for private use, tack room and hard standing.

PERMIT

NM/08/00602/DOM

Mr And Mrs S Anscombe

Croft Cottage Bowley Lane South Mundham

Demolition of existing garage, lean to and part demolition of flat roof extensions. Single storey and two storey rear extensions, dormers in connection with change of use and alteration of loft. Replacement garage and store.

PERMIT

Enforcement of planning permission

Land adjacent to electricity sub station Hunston HN/07/02174/FUL- The meeting was advised that the hearing date had been set for 2 September 2008 at 10 am at the District Council Offices.  It was noted that the applicant had recently changed the large longstanding chalet style residency to a very small old style mobile home.

Field adjacent to Wheatlands and Brookside - green container- notification of Enforcement Appeal had been received the Clerk had written to the Planning Inspector advising them that the site was to the West of Wheatlands and not the East as stated on the papers.

13.08

COUNTY COUNCILLOR'S REPORT RELEVANT TO THE PARISH

Not present

14.08

DISTRICT COUNCILLOR'S REPORT RELEVANT TO THE PARISH

Not present

15.08

FINANCE

Bank Balances from latest bank statements - as at 30 April 2008

Approval of Parish Council and Village Hall Management Committee payments and authority to sign cheques

Additional Payments

On a proposal from Cllr Turnbull it was AGREED to make payment and sign the cheques.  This was duly completed.

Responsible Financial Officer - On a proposal by Cllr Russell it was AGREED to appoint the Clerk as Responsible Financial Officer for the financial year 2008/09.

Chairman's Allowance - On a proposal by Cllr Neave it was AGREED to confirm the Chairman's allowance in pursuance of S15 (5) of the Local Government Act 1972.  in the sum of £500.00.

Section 137 Allowance  - The Clerk advised the meeting that the rate set per elector for 2008/09 was £5.86.

Assets Register - On a proposal by Cllr Russell it was AGREED that the inventory and assets register of Council property as per 31 March 2008 was correct.

End of Year Accounts - On a proposal by Cllr Russell it was AGREED that the Chairman and Clerk sign the End of Year Accounts dated 31 March 2008.

Section 1 Statement of Accounts - On a proposal by Cllr Russell the Chairman and Clerk duly signed the Statement of Accounts Section 1 on behalf of the Parish Council.

Section 2 Annual Governance Statement - The Clerk advised the meeting that the Parish Council were able to complete yes to all the relevant sections.  On a proposal by Cllr Russell the Chairman and Clerk duly signed the Annual Governance Statement on behalf of the Parish Council.

LCAS Seminar - It was AGREED that the Clerk attend.

Press Awareness Course it was requested that the Clerk obtain further information before the Council would commit to this course.

16.08

VILLAGE HALL MANAGEMENT COMMITTEE

Table Tennis Club were notified that their rates were due to be increased and they had responded that they were looking at other locations.  The Village Hall Management Committee were looking for a solution to this matter.

17.08

PLAYING FIELD COMMITTEE

Nothing further

18.08

PAVILION/VILLAGE HALL EXTENSION

Cllr Chivers reported that a meeting had been held with Sunbeams to obtain accurate measurements to get a definitive figure for the amount of storage space required.  The Playing Field Management Committee was currently considering a small extension on the front of the building to provide Sunbeams with a storage facility and this would be the first phase of the extension.  By providing the storage facilities for Sunbeams it would mean that all their equipment could be put away each day and the Pavilion could then be used for the purpose it was designed for. 

Cllr Chivers reported that a fundraising Committee needed to be formed and a consultant might need to hired.  This would be required to assist with the grant applications if the project was to move any further forward.  

19.08

VILLAGE DAY

No progress had been made; it was felt that this project should be revisited next year.

Village walk - progress was being made on this project it was felt that there should be two routes of varying length starting and ending at the same location.  The date had been set for 22 June 2008 commencing in the afternoon following a picnic lunch.

20.08

LAY-BYS ON B2166

The Clerk advised the meeting that she had received the papers requested by West Sussex County Council from B&M Plant Hire and these had been forwarded to West Sussex County Council.  West Sussex County Council had approved the scheme subject to the completion of the standard consent forms by B&M Plant Hire.  The Clerk had forwarded the form to B&M Plant Hire and had requested an expected start date from them.

Licence for tree planting in the verge - The Clerk advised the meeting that following information received from the Local Council Advisory Service (LCAS) Circular the Parish Council would need to review this matter as by signing the Licence the Parish Council was accepting responsibility for the trees for eternity.  The Clerk would investigate the matter further.

CLERK

21.08

LAND ADJACENT TO SCHOOL

No further news

22.08

EMERGENCY PLAN WORKING PARTY

The working party were having some difficulty in obtaining a list of vulnerable residents.  It was agreed to contact Chichester District Council to see if they were able to provide any assistance in this area.

23.08

ITEMS FOR REPORTING AND INCLUSION ON FUTURE AGENDAS

It was requested that the date and format of the Annual Parish Assembly and the Annual General Meeting be placed on the Agenda for consideration.

AGENDA

24.08

CLERK'S REPORT AND CORRESPONDENCE

Insurance of Clerk's Home - the Clerk advised the meeting that having advised her insurance company when taking out the policy that she worked from home the policy did not in fact cover any of the Parish Council's papers or equipment.  Having investigated that matter further she had found a company that provided a bespoke policy for Parish Clerk's the Parish Council Business Insurance part of the policy would be in the sum of £215.72.

AGENDA

Circulation File

Bago - Hand tools for litter

CDC _- initiatives issue 41

Clerk's Networking Day

Interroute - A27 Footbridge

West Sussex Primary Care Trust - A new min-set for improving health and well being

Zurich Municipal - Enhanced cover in light of Corporate Manslaughter Act 2007

Action in Rural Sussex - Village Hall Mailing

Local Council Update - issue 102

Action in Rural Sussex - newsletter issue 10

SEERA - The region's housing needs

Andrew Tyrie MP - reception 19th March

CDC - forums

Parish Council letter to planning inspectorate- Re Sullivan's Appeal

Parish Council letter to planning inspectorate - re green containers field adjacent to Brookside

Email - Support St Richards Update

Three Counties Training Programme

25.08

CALENDAR OF MEETINGS OF NORTH MUNDHAM PARISH COUNCIL

June 3, July 1, AUGUST NO MEETING, September 2, October 7, November 4, December 2, January 6, February 3, March 3, April 7 and May 5.