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Minutes of the Meeting of the Parish Council on Friday 1st February 2008 at 07.30 pm at Parbold Village Hall In the absence of the Chairman, Vice-Chairman Rob Bailey chaired the meeting. Before the meeting was opened he asked for comments from members of the public attending. Tim Cornah and members of the Youth Club thanked the Parish Council for raising no objection to their planning application in respect of turning Station Road gymnasium into a Youth Club. He also invited the council to withdraw plans for a youth shelter, as a supervised facility was now a reality. PCA members urged the council to consider extending the term of the lease on the village hall so that they would become eligible to access funding for village hall improvements. 1 To record apologies for absence Present: Cllr Bailey (Vice Chairman), Cllr Bithell, Cllr Mrs Blake, Cllr Mrs Butts, Cllr Mrs Halton, Cllr Mrs Harrhy. Cllr Mrs Raju, Cllr Mrs Wess, Cllr Wilson Apologies: Cllr Hammond (Chairman), absent due to illness 2 To receive declarations of interest Cllr Mrs Halton – Village Hall matters Cllr Bailey – as WLDC portfolio holder for leisure: Personal, non-prejudicial interest in Alder Lane and voluntary grants. 3 To sign as a correct record the minutes of the meeting held 4th January 2008 Resolution (72/07): The minutes were signed as a true record of the meeting. Proposed by Cllr Mrs Wess, seconded by Cllr Bithell, all in favour. 4 Chairman’s Report Absent – no report given Items 9 & 10 were brought forward to be discussed before Item 5 for the benefit of members of the public who had attended to hear these items only. All agreed. The meeting was closed for inclusion of discussion from PCA members attending, and then re-opened for councillors to discuss and come to a decision. 9 To agree in principle to amending the PCA lease for the Village Hall and to appoint three representatives to consider the fine detail Resolution (73/07): To agree to extend the PCA lease for the Village Hall to a total term of 28 years, commencing from the date of meeting (1st February 2008). Proposed by Cllr Mrs Raju, seconded by Cllr Bithell, all in favour. Resolution (74/07): To appoint Cllrs Bailey, Bithell, Butts and Wess to liaise with the PCA to discuss the management agreement and possibly create a new lease with terms suiting both parties. 10 To consider grant agreement forwarded from the PCA and appoint three representatives to take this matter further Item withdrawn 5 Clerk’s Report The clerk gave a brief update on day-to-day issues. 6 Meeting Reports: Alder Lane Committee: distribution of minutes from 10th December 2007 next meeting 11th February 2008 – 8pm – Village Hall fix a date for Alder Lane Management Subcommittee Cllr Mrs Wess to arrange the next Management subcommittee meeting. LCC Site Meeting – Stocks Tavern Junction – 8th January 2008 The Council noted that police were concentrating on poor driving (particularly not wearing seatbelts and use of mobile phone whist driving) and that LCC officers were conducting a traffic survey along Alder Lane. Police Authority Meeting – 28th January 2008 Cllr Mrs Butts gave a brief report from the Police Authority meeting. 7 To consider representation on Standards Board Resolution (75/07): That the Parish Council nominates Cllr Michael Hammond for the Standards Board. Proposed by Cllr Mrs Wess, seconded by Cllr Bailey, all in favour To consider consultation document: Orders and Regulations relating to the Conduct of Local Authority Members in England Councillors will respond to this document on an individual basis. 11 To appoint representatives to meet with the Festival Committee Item withdrawn. Clerk to write to thank Ann Pryer for answering the concerns raised. Cllr Bithell suggested that a closer liaison between the Parish Council and Festival Committee should be fostered. 12 To decide on time, date and location for the next Parish Surgery and agree which Councillors will be in attendance Cllr Hammond to arrange. Councillors suggested a Saturday lunchtime (11am – 1pm) at the Women’s Institute. Cllr Mrs Wess offered to attend. 13 To discuss poor television reception in Parbold Item deferred in the absence of Cllr Hammond 14 To consider poor state of pavements in Parbold Item deferred in the absence of Cllr Hammond 15 To consider membership of Lancashire Association of Parish & Town Councils Cllr Mrs Wess proposed that the parish council renew membership with LAPTC (Lancashire Association of Parish and Town Councils), seconded by Cllr Mrs Raju, 3 in favour, 3 against, 2 abstentions, Chairman’s casting vote – against. Motion defeated. 9:20pm Cllr Wilson (Fire Officer) left the meeting to attend to an emergency call. 16 Youth Shelter Update Cllr Bailey arranged to meet with other councillors. 17 Planning and Planning Applications Received 11th January 2008
Application No: 2008/0004/FUL
Proposal: Retention of existing boundary wall
Location: Detached Dwelling Adj Derwent Lodge, Stoney Lane, Parbold Received 15th January 2008 Application Number: 2007/1485/FUL
Proposal: First floor extension over existing detached garage and two storey side extension linking the garage to dwelling.
Location: 18 Brandreth Delph, Parbold, Wigan, Lancashire, WN8 7AQ 22nd January 2008 Application Number: 2008/0041/FUL
Proposal: Two storey extension to side and rear.
Location: 5 Bramble Way, Parbold, Wigan, Lancashire, WN8 7HZ, No Parish Council objection to these applications Cllr Mrs Raju, Cllr Mrs Wess and the clerk attended the WLDC Planning Committee on the 17th January 2008. The Committee considered 2007/0969 & 2007/1135 Station Road gym conversion to youth club and laying of railway sleepers at Plot 3 Chapel Lane Moorings. Both applications were granted. The clerk confirmed that WLDC planning officers were consulting with the applicant at Chapel House Barn to ensure that development was permitted. The extension to the fence was to be removed and trees planted. Cllr Mrs Halton reported that the training on the use of the WLDC Public Access system had been most useful. 18 Accounts for Ratification and Payment Sherwoods Grass cutting contract (January 2008) s/o £51.70* David Secrett Cleaning/Gardening 010208 – parish land s/o £128.00 E A Broad Clerk’s salary (January 2008) s/o £607.28 Michael Hammond Councillors expenses 1816 £25.03 Fields in Trust Subscription 2008 1817 £35.00 (previously called the National Playing Fields Association) Inland Revenue Tax & NI January 2008 1818 £101.03 C Horridge Maintenance of Chapel Lane footpath 1819 £240.00 E A Broad reimbursement for printer ink 1820 £9.98* E A Broad Travelling expenses 1821 £12.54 Resolution (76/07): That the accounts be ratified and authorised for payment. Proposed by Cllr Mrs Wess, seconded by Cllr Mrs Halton, 1 abstention. 19 To discuss rail provision Resolution (77/07): Cllr Mrs Butts proposed that the Parish Council write to the rail operator to complain about the Manchester - Southport route having only two carriages. Seconded by Cllr Mrs Harrhy, all in favour. 20 To discuss issue of dog fouling in Parbold Cllr Mrs Wess requested that the clerk seek clarification on what the District Council’s responsibilities were in terms of cleaning up and also of reporting back where residents have given information. 21 To examine implications of printing out WLDC documents for Parish Council use Cllr Bailey introduced discussion on this matter. It was recognised that the use of emails ensures wider coverage and councillors now have access to documents that previously were sent only to the clerk. However, the cost of printing out long consultation documents was clearly passed onto parish level and in some cases to the individual Parish Councillor. Concerns about planning documents, previously available on large paper now only being accessed through the Public Access system were again expressed. Clerk to ensure that the parish council objection to sending large consultation documents by email is registered with WLDC. 22 Councillors’ agenda items for future meetings Cllr Mrs Harrhy would like to discuss the financial implications for individual councillors of failed council projects. Cllr Mrs Raju – TV reception/changeover to digital and yellow lines on Lancaster Lane. Cllr Mrs Wess – street cleaning, e-mail security, website and WLDC cctv camera. Cllr Mrs Blake – cctv camera Cllr Bithell – review of clerk’s hours, festival committee, management agreement with PCA and update on McColls. 23 Resolution (78/07): ‘Pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted (terms & conditions of employment), the public and the press leave the meeting during consideration of the remaining items on the agenda. Proposed by Cllr Mrs Wess, seconded by Cllr Bailey, all in favour. There being no further business the Chairman closed the meeting at 10:30pm.
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