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Minutes of Thakeham Parish Council Meeting - Monday, 20th August 2007
Meeting opened: 7.30 p.m.
Present: Mr D Berry Mr J Bearman Mr R Brown Mrs L Bunyan Ms K Dawes Mr S Kirby Mr R Walker
In attendance Cllr Pat Arculus County Council Clr David Jenkins District Council Mr J Denman Clerk to the Council Members of the public
177. Apologies for absence Apologies were received and accepted from Cllr Prince. Cllrs McDowell, MacEachern and Weight were also absent. (Clerk's note: the clerk failed to advise the meeting that apologies had in fact been received from Cllr McDowell who would be overseas and therefore unable to attend.)
178. Interests of Members No interests were declared.
179. Minutes of the last meetingMinutes of the last meeting of the Parish Council held on 16th July 2007 were approved and signed. 180. Report on Action Items 180.1 (158.1) Furze Common Road issues: Letter sent to Colin McKenna/WSCC 14th August, awaiting response. 180.2 (158.2) Dog walker difficulties top of ridge: Letter sent to Tim Bryant/Beamsync 20th July, awaiting response. 180.3 (158.3) Bank mandate: No official confirmation of acceptance but advised by telephone that mandate received by head office and passed to branch for amendment. 180.4 (158.5) Office broadband facility: Set-up by Dermott Ryan. 180.5 (160) Parish Office: Application not yet submitted; block, floor and elevation plans required. 180.6 (162) New Code of Conduct: Awaiting Register of Interests forms from Cllrs Dawes, Kirby, MacEachern and Weight. 180.7 (163) Quality Council Status: Review meeting to be arranged after portfolio completion by clerk. 180.8 (164) Jackets Hill: Letter sent to County Cllr Arculus 20th July, awaiting response, resident advised. 180.9 (165) Newsletter: Agreed input received except Cllr MacEachern/Laybrook. 180.10 (175.3) Solar Light thefts: Reported to Mike Rumble/HDC Community Safety; Furze Common Road to be included in Street Scene Team patrols. Also advised PCSO Neville Warner who said crime details should be reported; clerk will report if details provided by resident. 180.11 (176.3) Vandalised tree: Inspected by Cllrs Berry and Prince; fire not contributory factor, more likely storm damage, photograph passed to Will Jones/HDC for opinion before reverting to landowner. 181. Correspondence HDC: Summons to Development Control (South) Committee meeting 21st August - passed to Cllr Dawes. LDF General Development Control Policies DPD - revised versions of Draft Hearings Programme and Draft Matters for Examination. Review of Polling Districts, Polling Places and Polling Stations. Street Scene Team (previously circulated) - clerk to request inclusion of Water Lane in patrols. WSCC: Minerals and Waste Development Framework: Update (previously circulated to Cllrs Berry, McDowell and MacEachern). Consultation on two options for the distribution of Gypsy and Traveller caravan sites in West Sussex - forewarning that consultation documents will be sent end-August for response by end-September. Notice of Public Rights of Way Routine Maintenance visit in approximately 3 weeks. Local Works: Sustainable Communities Bill - request to lobby. West Sussex PCT: Fit for the Future consultation document, response by 30th October, clerk to pass to Cllr MacEachern. Pulborough Patient Link: copy of letter sent to press regarding meeting with PCT 4th September. 182. Finance 182.1 Financial Performance A report on the current financial year to 31st July 2007 was received. 182.2 Payments A report on the current bank balances was tabled and the following were approved for payment: Roger Smith: July Outdoor Maintenance 190.00 HDC: August dog bin emptying 6.93 HDC: Rates for 2005/6, 2006/7 and 1st instalment 2007/8 499.06 BT Payment Services Ltd: Calls and service charge 139.59 Staples UK Ltd: Office supplies 33.24 Sussex Business Computers Ltd: Broadband installation plus socket 76.32 WF Electrical: Equipment at Village Hall (charge against subsidy) 320.77 Gross salaries including PAYE / NI and Clerk's OP expenses and mileage 1228.91
£2494.82
182.3 Works at the Playground and Linfield Copse It was agreed that the quotation from Faros of £580.00 be accepted.
183. Parish Action Plan 183.1 Mark Keenan briefed the meeting on the current status and distributed copies of the draft plan; Cllrs to pass through any comments. The Council recorded their thanks for the work undertaken. 183.2 It was agreed that the addendum be supported subject to the inclusion of an additional sentence regarding the village hall. Cllr Dawes to check with Paul Rowley/Beverley Turner that the addendum will stand alone as the last page and call a further meeting of the Committee to ratify the plan.
184. WSCC/SALC Survey It was agreed that the proposed response be validated. 185. Flooding / Sand Bags The report from Cllr Berry was ratified. Article to be included in December newsletter with Cllrs Berry and Walker as out of hours contacts and office keyholders.
186. B2139 Road Safety It was agreed that the clerk would write to Colin McKenna/WSCC, cc County Cllr Arculus, with accident summary attached, requesting a site meeting with Cllrs. Possibility of an HGV survey may also be considered in the future. Cllr Walker to present a SID plan to next meeting. 187. Cycle Stands Cllr Dawes to follow up possible locations and report back. 188. Peacocks Lane Clerk to write to Paul Goldring on agreed basis after consultation with Cllr Brown. 189. Joint Planning Advisory Working Group Progress call made by Cllr Berry to HDC; nothing to report at present. 190. Open Spaces Committee Next meeting 11th September. 191. FCR Footpath Inquiry Advisory Committee County Cllr Arculus has incident number of fire report and will check whether all information is available. Clerk to advise Cllr MacEachern that proposed Inquiry Statement to go to the next meeting. Copy of notice advertising the Inquiry received; will appear in the local press and on site nearer the time. 192. Planning Committee Minutes The minutes of the Planning Committee meeting held on 3rd July were received. 193. Reports from Councillors 193.1 County Cllr Arculus expressed concern over 3 separate Fit for the Future consultations planned for 4th September which may stretch PCT. Footpath/Jackets Hill issue will be followed up. 193.2 District Cllr Jenkins advised that figures on the South East Plan are due this week. 193.3 Cllr Bearman reported on the Village Hall meeting and the concerns expressed by users regarding the floor, the state of the car park and insufficient parking spaces. 193.4 Cllr Berry reported on the 24th July CLC meeting. As the next meeting covering health is scheduled for 4th September, Cllr Bearman will check whether the hall is available to enable the meeting of the Planning Committee to be re-scheduled to 3rd September. 194. Liaison with TVA TVA will be attending the LDF General Development Control Policies DPD Hearings. 195. Adjournment The meeting was then adjourned to allow comments or questions from the public and the following was noted. 195.1 It was requested that the public be given a brief description of any attachments considered by the meeting. 196. Any other business for noting or inclusion on a future agenda Overgrown vegetation by southern notice board to be reported to Highway Rangers. Date of next meeting: Monday, 17th September 2007 at 7.30 p.m. Meeting closed: 9.25 p.m.
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