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WELLESBOURNE PARISH COUNCIL
Minutes of the Council meeting held on Tuesday 2nd June 2009 at 7.30 pm at the Methodist Hall,
Bridge Street, Wellesbourne Present: Cllrs Johnston, Grantham, Mrs Bartlett, Blundall, Mrs Bolton, Close, Copeland, Parton, Mrs Rose, Wright, Acting Clerk: Mrs Lipman
Members of the public 29 Members of the press: 1 Prior to the meeting there was a talk by Mr Steve Haresnape (Environmental Protection Officer at Stratford District Council) - report appended 1. Apologies - Cllr Rutherford 2. Declarations of Interest
Declarations of interest (personal or prejudicial) under the provisions of the LGA 2000, Parish Councils (Model Code of Conduct) Order 2001.
Cllr Grantham prejudicial interest in connection with the Football and Social Club 97, Wellesbourne Conservative Club Ltd and a personal interest in all matters appertaining to Walton Estates
Cllr Close personal interest in connection with St Peters Church as a member of the church and a personal interest in the Dene Valley Leisure Centre.
Cllr Wright personal interest in connection with the Methodist Hall
Cllr Mrs Rose prejudicial interest in connection with the Conservative Club Ltd
Cllr Rutherford personal interest in parking matters in relation to Chedham's Yard 3. Confirmation of Agenda - It was confirmed
Prop JG 2nd RW
4. Confirmation of the minutes of the Council Meetings of 5th May and Extraordinary meeting of 20th May 2009.
An amendment of the minutes of 5th May was made at item 16.1 to read the SNT newsletter was distributed. 5. Matters arising
An item on police was discussed under 8.1
6. Open session for members of the public to raise any matters of relevance to the Parish and for any Cllr with a prejudicial interest in an item on the agenda to speak on that item Ken Manning, Mountford Close, Treasurer of the Allotment Association, was concerned by a proposal to develop the Wellesbourne Allotment site. He said that the allotments had been in existence for 168 years and were at present fully occupied, with 25 residents on the waiting list - this equated to a 5 year wait. He explained that the Association was the largest community in Wellesbourne, outside the Church and the school. It had 85 members encompassing the whole social spectrum and providing around 600 local individuals with produce, a figure of about 10% of the village population. It had invested £7,000 to improve the site and facilities, including a grant of £1,000 from WPC to install water services. The increase in interest in allotments followed national trends and it reflected the importance of reducing carbon footprints and encouraging a healthy lifestyle. He added that the Association strongly disagreed with the statement in the submission by the Glebe Committee that development would improve the visual amenity of the boundary and said that as they were members of the National Association of Allotment Holders there would be legal resources available to fight this proposal. Geoff Rose, Grange Gardens, said that there was strong resistance to development proposals and the public should be kept informed and consulted before any decisions were made. He urged the Parish Council to engage and consult with the public regarding the draft core strategy. Lyn Hancox, Bristol Way, requested double yellow lines be installed on the corner of Warwick Road outside GWS garage. Mrs Bryan read out a letter from Mrs Herwin, Grange Gardens, informing the Council that police incidents were no longer to be published and would be available only on their website. Pat McDonaugh, Mountford Close, supported the Allotment Association because of its community social function. David Brookes, Newbold Road, raised concerns at the lack of progress regarding flooding prevention measures for Newbold Road. He said that it had now been two years since the flood and nothing had happened.
Cllr RW informed the meeting that considerable work had been undertaken by both Parish and District Councils. Severn Trent Water was currently taking water samples from the Newbold brook as local landowners were refusing to sign a legal agreement to complete flood prevention measures saying the brook had become polluted from the old Hellhole tip. They were also doing soil analysis testing on the bed of the brook to ascertain if there had been pollution in the past. He said he expected that once these matters had been addressed the landowners would to commence the work. SDC were to fund 75% of the work and if it was not completed voluntarily they would withdraw from the agreement, serve notice to complete the work with their contractors and bill the landowner concerned. Cllr RW did stress that Moreton Morell College, one of the landowners involved, had been extremely helpful and was keen to start work without delay. Jo Waring, Kineton Road, was concerned about speeding traffic on Kineton Road. She said that cyclists now ride on the pavement and she would like the Parish Council to take up the issue of HGVs using Kineton Road with the individual transport companies. She also said that she had approached the diocese to buy the strip of land in front of her house but was told that this was of strategic importance -she assumed that this was because it formed the access for the allotment site development proposal. 7. Finance
7.1 Monthly accounts
These were accepted for payment
7.2 Budget update
To follow once year end had been run.
7.3 Year End
Ms Morrall was still having difficulty obtaining help from Edge Designs. The Council resolved to transfer to a new system as soon as possible. 8. Police
8.1 Crime figures
Although the SNT newsletter had been received, it was agreed to ask the police for a Wellesbourne sector newsletter to be reintroduced. Cllrs noted that the police were resistant to supplying crime figures.
ACTION: Write to police to ask for a Wellesbourne sector newsletter and for detailed crime figures to be made available to the parish. BY: Office
8.2 CCTV- Nothing to report
8.3 Correspondence - There was none 9. Planning
9.1 Decisions
9.1.1 Permission with Conditions
09/00402/FUL Single storey front kitchen extension
At 9 Beaufort Close For Mr Toye
Noted
09/00293/OUT A C2 class 44 bed elderly care home
At 2A Stratford Road For Mr J Kendrick
Noted
9.1.2 Tree Preservation Order No 654 - 2 no Lombardy Poplar on land adjacent to Wellesbourne Hall
Noted
9.2. Applications
1.
09/00870/FUL Installation of a conservatory to the rear of the property
At 41 Hammond Green For Mr Robertson
Officer dealing Lucy Hammond Due
There was no objection
2
09/00828/FUL Remove existing conservatory and replace with new conservatory. Remove boundary hedge and replace with close boarded fence.
At 8C Hammerton Way For Miss A North
Officer dealing Lucy Hammond Due 18th June
There was no objection 9.3 Report of the meeting of 20th May between WPC and Mr Jones (SDC Planning Department)
Cllrs agreed that following rumours circulating in the village it was important to hold local public consultation before that proposed by SDC in the autumn. It was resolved that this should be in the form of an exhibition with an opportunity for residents to give comments, followed by a public meeting. Officers of SDC should be invited to attend but not the developers as the only issue at this stage was the suitability of the land in question for housing development. Cllrs emphasised that they strongly supported the Allotment Association but they could only comment on proposals. The decision will be made by the District Council.
9.4 Correspondence - there was none
9.5 Changes to the dates/venue of Area Planning Meetings. Date of next meeting 10th June at Elizabeth House - Noted 10. Amenities Committee - Last meeting 27th January 2009
10.1 Chairman's update
Repairs to the fence at the Mountford Sportsfield and the Bowls Club gate should be completed in the next 2 weeks. A litter bin on the Dovehouse Sportsfield had been removed - the office was in touch with Matt Austin (SDC) to get it reinstated.
10.2 Sports Association
Cllr Parton reported debris, containing barbed wire, had been found on the Dovehouse Sportsfield. He had contacted the Sports Association to get it removed.
10.3 Village Hall
Cllr DJ said that WPC was in discussion with Walton Estate in order to secure the future of the village hall.
10.4 Youth Club
Cllr GB explained that the Youth Club was vulnerable as there was no security of tenure and only a 2 month lease. Walton Estate had proposed a new community room at the school but this was not considered suitable and investigations were ongoing with WCC to find an alternative venue. Use of the County Mobile Youth Centre had been raised as a possibility but there would be the problem of storage of equipment. Cllrs confirmed their support for the Youth Club.
ACTION: To write to the Sports Development Officer, WCC and Walton Estate opposing closure of the Youth Club and asking for suitable suggestions for alternative locations. BY: Office
10.5 Correspondence
Provision of climbing wall on Mountford Sportsfield on 12th August 2-4
Tuffs sessions on Mountford Sportsfield 5th and 25th August 1.30 - 4.30 SDC
Cllrs were pleased that SDC had arranged these visits to Wellesbourne but a check should be made that insurance was in place.
ACTION: To ask SDC if the sports events were covered by their insurance BY: Office
10.6 Date of next meeting 23rd June 2009 - Noted 11. Highways Committee -Minutes of the meeting of 26th May 2009 - these were not available
11.1 Chairman's report appended
Cllr Grantham reported that the double yellow lines on the Warwick Road suggested in the open session had been requested twice in the past. He would raise the matter again with WCC. Individual haulage companies had been contacted by the Clerk in the past to advise them of the appropriate routes in and out of Wellesbourne. Vehicle activated signs were due to be installed on the Kineton Road during this financial year. There would be a public consultation regarding traffic calming on the Newbold Road after the local Council elections. The grass along the footpath between Mountford Close and Kineton Road had not been cut because there was an infestation of moles. WCC had been asked to take remedial action. The land alongside the road to the infants' school had been exluseded from the Parish Council's grass cutting contract as it was part of the school premises. The Clerk had advised the school and the county playing fields service of this.
ACTION: Write a letter of thanks BY: Office
Hedges and trees were obstructing the footway by the bridge on Bridge Street. The landowners would be asked to trim these back.
Cllr Bartlett said that hedges also needed to be cut back in Walton and that coaches were still entering Walton Hall by Walton Road rather than Jubilee Drive. Cllrs resolved to meet with the new proprietors of Walton Hall Hotel. Moreton Morrell Parish Council had confirmed that they no longer wished to pursue a project to open up a footpath/cycleway between Moreton Morrell and Wellesbourne. Cllr Bolton requested that the Highways Committee ask WCC to resurrect the old footpath route which was closed some years ago. 11.2 Wellesbourne in Bloom
WIB would be attending the Street Fayre on Saturday. It was resolved to send a letter of thanks for the display of flowers throughout the village.
ACTION: Letter of thanks to WIB BY: Office
Cllrs were dismayed at the unkempt appearance of the piece of land outside the dentist surgery.
ACTION: Letter requesting the land be tidied and litter cleared. BY: Office
11.3 Correspondence - there was none
11.4 Date of next meeting 22nd September 2009 - noted 12. Finance and Administration Committee - Minutes of the meeting of 12th May 2009 - these were not available
12.1 Chairman's update - nothing to report
12.2 Date of next meeting 14th July 2009 - noted 13. Office and Staffing Committee - Last meeting 24th March 2009
13.1 Chairman's update - nothing to report
13.2 Date of next meeting- to be arranged in July after the Clerk returns to work. 14 Emergency Committee - Last meeting - 10th February 2009
14.1 Chairman's update
Cllr Copeland reported that he was meeting with the Environment Agency and three residents of Willow Drive on 10th June to discuss the River Dene flooding prevention measures.
Cllrs were told that the emergency computer had arrived.
ACTION: Write a letter of thanks BY: Office
14.2 Correspondence - there was none
14.3 Date of next meeting to be agreed 15. Dene Valley Sports and Leisure Centre
15.1 Chairman's report - there was nothing to report
15.2 Correspondence - there was none
16. Chedham's Yard
16.1 Chairman's report appended
Cllr DC said that in addition to the reports already received there was a copy of the Energy and Water Options Initial Feasibility Study available for Cllrs in the office.
There will be an informal briefing of the proposed planning application on 25th June at 4pm.
Chedham's Yard appointments:
1. Website developer - Cllrs were given a tender report for the position of website developer. Regard was paid to the unanimous recommendation of company D.
RESOLVED that company D be appointed as website developer for the Chedham's Yard Project.
Prop Cllr DC 2nd Cllr JG
Company D was Set Square based in Stratford upon Avon
ACTION: Write letter of thanks to Linda Spurdle, Michael Dane and Colin Smith BY: Office
2. Chedham's on the Move -appointments to be made soon
3. Curatorial consultant - Robin Hill (Worcester County Museum)
4. Planning consultant - Les Greenwood
Cllr JG expressed concern at the suggestion to cordon off Chestnut Square during an open day. He said that the Stag's Head, being a public house, would need to be accessible by vehicles he had also noted that concern was expressed at a steering group meeting that restrictions on public access to the Yard might affect its financial viability.
Friends AGM 15th June at the Methodist Hall at 7.30pm - noted
16.2 Correspondence. - there was none 17. Christmas Lights
A meeting of the working party would take place in July. 18. Burial Grounds - Minutes of the meeting of 13th May 2009
18.1 Report from working party - no further action needed at this time.
18.2 Correspondence - there was none 19. WAG
The Joseph Arch Walk will take place on the evening of June 9th commencing at 6.30pm at Joseph Arch's cottage in Barford. 20. Allocation of Allotments
20.1 Correspondence
Requests for the provision of an allotment Mr Chesterton, Mr Thornton, Mr Huckle, Mr Clarke, Mrs Aiello and Dr Alvis
Request for the provision of additional allotment land Mrs Holding
Cllrs fully supported the Allotment Association and resolved to look into identifying possible additional land. It was noted however, that there was no budget for this in the current financial year. Cllrs resolved to hold informal discussions with the allotment association to seek further information.
21. Consultation Documents - there were none 22. WALC/NALC
Being a good Cllr and Clerk training day, Saturday 11th July, Dunchurch Village Hall
Noted
Briefing event for all Chairmen and aspiring Chairmen, Saturday 13th June, Newbold on Stour
Noted
Newsletter ADH/82
Noted
23. General Correspondence
1. Letters of thanks for grant funding:
CAB, Wellesbourne in Bloom, Rainbow Guides, Sports Association, Macmillan Cancer Support, Wellesbourne Choral Society, Samaritans, Air Ambulance, Shipston Home Nursing, WDVSS and Volunteer Centre - Noted
2.
SDC and Coventry & Warwickshire Chamber of Commerce Ezine
Noted
3.
Complaint regarding the recent aerobatic seminar Mr Morris
A number of complaints had been received concerning low flying aircraft, particularly during the aerobatic seminar. Cllrs thought a meeting with Mr Littler (airfield manager) might be useful to discuss the situation. Residents were urged to note the registration of any low flying aircraft together with a time and date and to pass these to WPC or the CAA. Cllrs noted that a further seminar was due to take place in August. 24. Councillors Exchange of Information
Cllr JG had attended the funeral of Paddy Keyes, who had been a Parish Councillor in the past and who had been actively involved with sport in the village, particularly the football section of the sports association for over 50 years. He felt that Wellesbourne would be a poorer place without him.
ACTION: To write a letter of condolence to the Keyes family BY: Office 25. Date of Next Meeting: 7th July 2009 - Noted Resolution:
In view of the confidential nature of the business to be discussed, the public and press be excluded from the meeting in accordance with the Public Bodies (Admission to meetings) Act 1960, Section 1 The meeting closed at 10.40 pm
Chairman ....David Johnston.............
Signed .................................................
Date .....................................................
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