Minutes of the meeting held at the Memorial Hall on Monday 13th November 2006 at 7.30p.m

Present

Councillors

Mrs M. Bates (in the Chair), Mrs D. Blackburn, M. Fletcher, R. Hale, Mrs J. Jeffreys

Clerk

Mrs L. Stapleton

Apologies

Councillors C. Cowmeadow & D. Hopkins

Absent

Councillor                     Ms. Russon

Deputy Mayor's Announcements

143/06

The Deputy Mayor thanked the Clerk and the Councillors who had attended the annual Remembrance Service.  There was a very good turn out.  Councillor Mrs Jeffreys suggested that a letter be sent to the British Legion to see if they might consider having more of the service at the Green rather than in the Church.

Members were informed that the Clerk will be away on holiday 22nd - 28th January inclusive.

Minutes

144/06

Minutes of the meeting held on 9th October 2006 had been circulated, approved and signed as a true record.

To Elect a Chairman

145/06

Councillor Mrs Meg Bates was proposed and seconded to be nominated as Chair, there being no other nominations; Councillor Mrs Bates was elected as Chair and Town Mayor for the remainder of the year.  She will sign her declaration in the next few days.

To Elect a Deputy Chairman

146/06

Councillor Hale was proposed, seconded to be deputy Chair.  This was agreed by all Members

To Declare any Matters of Interest

147/06

Cllr. Mrs Jeffreys declared an interest in the planning application for 11 Hardwick Road, as was a neighbour.

Reports from Committee Chairman & Outside Bodies

148/06

Unitary Councillor

Nil to report.

149/06

Planning

Cllr. Mrs Jeffreys reported on the two following applications:

06/01652/FUL

Mr Nandura

Single storey side extension and part single storey,

part first floor rear extension and change of use of ground floor from motorcycle showroom (SU1 GENERIS) to restaurant (class use A3 and residential apartment on first floor at:

5 High Street

Due to the change of lay-out which results in a larger waiting area on ground floor and relocating the W.Cs to the first floor.  Members agreed to request obscure windows to the rear for privacy for neighbouring residential properties and that the larger waiting area shall not be used as an eating area which would result in the need of extra car parking.

06/01711/FUL

Mr Grimes

Partial demolition of existing barn and provision of car parking spaces at:

67 - 69 High Street

No objection

06/01750/TCA

Mr James

Notification of intention to fell to ground level and treat stump of one pear tree, one nut tree, one ivy covered stump and one cherry tree and reduce and reshape by 25% and thin out by 15% one hazel tree at:

11 Hardwick Road

Members agreed to rely on the tree officers' report, but felt it would be nice to have a new flowering tree planted.

Nampak Meeting

A report was enclosed.

Cllr Mrs Jeffreys, Mrs Bates and the Clerk had met with David Hackforth today regarding the Nampak application and expressed their concerns.  Mr Hackforth will be studying the file.

The following notifications have been received from Milton Keynes Council:

Frosts Garden Centre   Permission Granted

79 Newport Road   Permission Granted

52 Station Road   Permission Granted

45 Theydon Avenue   Permission Granted

INFORMATION

The Swan

The Swan is now under new management, it was agreed that a letter to be sent informing them of the Conservation status and that it is most important that the name not be changed.

Cllr Mrs Jeffreys reported on the meeting held with the M.Ps

150/06

Finance

Budgets are to be discussed and applications for grants to be considered.  Meeting arranged for 15th January 7.30p.m.

151/06

Halls

Halls meeting arranged for 20th November.

152/06

Environment

Cllr. Hale reported on the following.

Youth misusing play equipment.  Request police for information is we can do anything.

Hardwick Place leaves.  Enquire when roads will be cleaned.

Chapel Street Green leaves.

Dog Fouling in residential streets and the Recreation Ground is increasing.

Will highlight in the next newsletter.

Abandoned car has now been moved.

153/06

Friends of Edgewick

Report enclosed.  Will be having a stall at the Christmas Carnival.

Will advertise in the Hogsty End for new volunteers.

154/06

School Governor   Nil to report.

155/06

WSBCA   No meeting

156/06

Police

Opportunity to fund a PCSO, approximately £15,000 and could share with Wavendon and Bow Brickhill.  This could be discussed at the next Danesborough meeting.

It was also suggested that a letter be sent expressing our concern  that PC Rick Williams is covering the area on his own.

157/06

Centenary

Meeting had been held on 23rd October also a separate meeting with Chris Batten for Churches together, who will take the service.  Next meeting will be on 4th December at 7.30p.m.

The programme will be discussed in full at the next meeting and to be included in the next newsletter.

158/06

Christmas Carnival

The Risk Assessment had been circulated to all Members.  It was proposed, seconded and agreed by all members that this Risk Assessment be formally approved.

Trees had been ordered and will be decorated and put up on 19th November.

26 Shops has entered the Best Dressed Window competition.

159/06

To Authorise the advertising of the Vacancy on the Council

It was agreed that a suitable amount of time had been given to Cllr. Peters' family in not advertising the vacancy.  Members agreed that the official advertisement should commence from 14th November 2006.

160/06

Internal Audit

Cllr. Cowmeadow wrote a report on the internal audit, he just felt that the repairs to the Institute was high.  The Clerk explained that some of this expenditure was the double glazing, which a grant will be given towards the cost.

161/06

Parish Conference Dinner

Cllr. Mrs Bates was unwell and unable to attend the conference.  She wished to reimburse the Council with the £25.  Members agreed that this was not necessary.  Cllr. Mrs Bates insisted to pay.

162/06

Theydon Avenue.

"Access Only" sign not valid as is a through route.  Lime Grove access lines can be considered at the next Woburn Sands Review due 2007/08

163/06

High Street Crossing

No money in budget at this point to allow for a further crossing point.  However, the knock-on effect of loss of parking would have to be considered.

Mr Dove has been alerted of the forthcoming Wimpey application.

164/06

BALC

Module Two "Being a Good Councillor"

This had been circulated to all Councillors.  Members agreed that it was very good.

165/06

Kingston Roundabout

Notification had been received that 106 money can not be transferred to another project once signed.  The money will probably be used to contribute towards the roundabout works.

Members still felt very unhappy about this decision.

166/06

To Agree Payments

It was proposed, seconded and agreed to authorise the payments of invoices as listed.

Correspondence

167/06

Mayor of Milton Keynes

A letter of condolence had been received regarding Cllr. Peters death.

168/06

Countryside Alliance

Information regarding the number of rural post offices closing and the impact of this to the local communities.  Information on the MP who deals with this issue.

It was agreed to write stating what this facility means to our community.

169/06 Milton Keynes Council

Notification that the Parish Partnership Fund 2007/08 application forms will be received shortly.

170/06   Milton Keynes Council

Latest data from SID had been circulated.

171/06   Milton Keynes Council

Notification of consultation regarding the forthcoming budget 2007/08.

Late Items of Correspondence

No items

THE NEXT MEETING WILL BE HELD ON 11th DECEMBER 7.30p.m.