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The Baldons Parish Council 7.30pm Tuesday 29th July 2008 The Baldons Village Hall
MINUTES
Present The Baldons Parish Council (BPC) Councillors Dorothy Tonge, Chairman Cllr Charles Barclay, Vice-Chairman John Maskell, Treasurer Elizabeth Gillespie, also as Councillor, South Oxfordshire District Council (SODC) Chris Lake Barbara Wright Other Councillors David Turner, Councillor, Oxfordshire County Council (OCC) Clerk Ralph Slaney Public Seven Members
1 Introduction by Chairman (Agenda Item 1)
Cllr Dorothy Tonge, Chairman opened and introduced the meeting.
2 Apologies (Agenda Item 2)
Apologies were received from the following: None received
3 Declaration of Interests (Agenda Item 3)
Declaration of Interests were received from the following: Cllr Barbara Wright, with regard to Agenda Item 10a.
4 Minutes from the Previous Meeting ( 13th May 2008 ) (Agenda Item 4)
The Council approved minutes as correct.
5 Matters Arising (not covered elsewhere on this agenda)
(Agenda Item 5) (a) Fair Oaks, Baldon Row The Council was informed that the household of Fair Oaks will relocate the Copper Beech Tree in the autumn. {7676}
(b) Stone wall opposite 12 / 13 Toot Baldon Lane {7617 7775} Cllr John Maskell investigated the wall and found it to be in a poor state of repair. It was agreed that a letter should be sent to Mr Andrew Packe, Smiths Gore for Queens College, asking him to investigate.
6 County and District Councillors' Reports
The Council received the following reports:
(Agenda Item 6a) (a) Cllr David Turner (OCC) Cllr David Turner reported on the following: (i) Neighbourhood Action Group. (ii) National Award for the Headington Roundabout. (iii) Impending six month closure of the J7 M40 bridge for maintenance. (iv) Youth grant money. (v) New School Hall: Roof design changed without consultation under delegated powers. Cllr Turner indicated his intention to raise this and difference in planning practice with that of SODC at the meeting of the OCC Planning and Regulation Committee and requested a member of BPC to attend. The Chairman reported that at the completion of the school hall contract, Mr Andrew Packe, Smiths Gore for Queens College, requested that the hard core track between 19 & 20 The Green be left in place. However, Mr David Jeffrey, 16 The Green, raised a concern that if the tract was not returned to its original state that it could be inappropriately used. And that Mr Laurence Attewill, 19 The Green, wanted the drainage into the pond to be repaired. Following further discussion Councillors agreed that a letter outlining their concerns at the problems encountered during the planning and construction be sent to the County Council, together with a request that the roofing material be changed.
(Agenda Item 6b) (b) Cllr Elizabeth Gillespie (SODC) (see Item 14 Spatial Planning)
7 Correspondence
The Council received information regarding the following correspondence:
(Agenda Item 7) (a) Sue Benton, Chairman, School Governors: Use of School Budget (Developed Formula Capital) {7713}
(b) Matthew Beesley, Waste and Recycling Officer, SODC: Big Tidy Up, September 2008. {7757}
(c) Teresa Quinton, Information & Resources Manager, SODC: Housing Needs Survey. {7742}
(d) Liz Child, Administrator, SODC: Free Tree Scheme, 2008. {7703} To be actioned by Cllr Barbara Wright. BW
(e) Neil Timberlake, Assistant Public Transport Officer: Review of Dial-a-Ride Service Provision. {7730} To be actioned by Cllr Chris Lake. CL
(f) Ken Cooney, TVP: Neighbourhood Action Group. {7809} To be actioned by Cllr Charles Barclay. CB
8 Local Planning
The Council received information regarding the following planning matters:
(a) Planning Applications New
(Agenda Item 8a i) (i) P08/W0769 Erection of Greenhouse. - Porters House, Pebble Hill, Toot Baldon. OX44 9ND {7737 7752} The Council sent the following comments to SODC: "The Parish Council considers that this planning application should be approved with the following comments: The Parish Council has no objection to this application. The greenhouse will be screened from neighbours who have expressed no objection. It will also not be intrusive in the landscape."
(b) Planning Applications Withdrawn
(Agenda Item 8b i) (i) P08/W0502 Demolition of existing cottage. Rebuilding cottage and extensions. New vehicle access. - The Cottage, Pebble Hill, Toot Baldon. OX44 9ND {7588 7633} The Council was informed that this property is to be auctioned.
(Agenda Item 8b ii) (ii) P08/W0503/CA (Conservation Area Consent) Demolition of existing cottage and rebuilding with extension. - The Cottage, Pebble Hill, Toot Baldon. OX44 9ND {7589 7634}
(c) Planning Applications Refused
(Agenda Item 9c i) (i) P08/W0400/LB (Listed Building Consent) The removal of the top of a brick chimney to expose and restore an original oak window (at east elevation). Removal of a small softwood window on east elevation and repair of wall with bricks. - Wantills, 5 The Green, Marsh Baldon. {7547 7653}
(Agenda Item 9c ii) (ii) P08/W0353 Rebuilding existing garage. - College Farm Barn, The Green, Marsh Baldon. {7551 7630}
9 Baldon Feast 2008 (Agenda Item 9)
The Council received the latest report regarding preparations for the Feast and was informed that the arrangements were well under way.
10 Village Matters
(Agenda Item 10a) (a) The Croft, South End {6958 7635 7674} The Council received the latest report regarding its meeting with the Highways Agency regarding action to alleviate the traffic problem. It was agreed that all Members should examine the problem and come to an agreement as to the action that should be taken. From the public Mr Jeffries requested that there should be consultation with immediate neighbours.
(Agenda Item 10b) (b) Parking Outside School {7409 7642 7715 7736} Pending. BW CL
(Agenda Item 10c) (c) Village Green - Pollarding of the Willows The Council Resolved Unanimously to: Set aside the sum of £1800 for the pollarding of the willow trees on The Green. Proposed by Cllr Chris Lake. Seconded by Cllr Elizabeth Gillespie.
(Agenda Item 10d) (d) The Green - Grass Cutting The Council agreed an estimate of £225 to cut grass on The Green. And requested Cllr Barbara Wright to acquire an estimate to remove the lower branches of trees where they interfered with the grass cutting. BW
(Agenda Item 10e) (e) St. George's Day 2009 {6763 7464} The Council agreed that Cllr Chris Lake should investigate the possibility of making arrangements to celebrate St. George's Day 2009 that could possibly involve various groups like The Baldons' Events Committee (BEC) and the Seven Stars PH. Mrs Phylis Slaney suggested that an afternoon tea would be appropriate for older residents in the villages. CL
11 Finance
Parish Council Accounts
(Agenda Item 11) (a) The Council receive the Current Status {7810} (see end)
(b) It was reported that an Internal Audit had been completed by Carole Trinder. A recommendation was made that more details should be entered on the paying-in slips.
12 Standing Orders
(Agenda Item 12a) (a) General Standing Orders {6473} The Council agreed not to adjust the General Standing Orders.
(Agenda Item 12b) (b) Financial Standing Orders {5368 7710} The Council Resolved Unanimously to: Make adjustment to the Financial Standing Orders. Proposed by Cllr Dorothy Tonge. Seconded by Cllr Barbara Wright.
(Agenda Item 12c) (c) Members' Allowance Scheme {4088 7711} The Council Resolved Unanimously to: Change the Members' Allowance Scheme. Proposed by Cllr Charles Barclay. Seconded by Cllr Chris Lake.
13 Meeting Dates for Next Year
(Agenda Item 13a) (a) Parish Council Meetings 2009 {7811} The Council agreed to adopt the following dates: 7.30pm Tuesday 13th January 7.30pm Tuesday 10th March 7.30pm Tuesday 12th May (Annual Meeting of the Council (AGM)) 7.30pm Tuesday 14th July 7.30pm Tuesday 8th September 7.30pm Tuesday 10th November
(Agenda Item 13b) (b) Annual Parish Meeting 2009 {7811} The Council to adopt the following date: 7.30pm Tuesday 28th April
14 Spatial Planning
(Agenda Item 14a) (a) South of Oxford Urban Extension {7725 7727} Cllr Elizabeth Gillespie stated that a response should be made to the consultation and that it was necessary to put up a fight for the preservation of the Green Belt. Cllr Dorothy Tonge, Chairman, said that it was important that the Council meet to agree its position. Cllr Charles Barclay suggested the need to consult previous reports and to formulate a response to assist SODC. The Council Resolved Unanimously to: Implement the above.
(Agenda Item 14b) (b) Partial Review of RPG9 and the Draft South East Plan . ~ Review of Sub-Regional Allocation of Land-Won Aggregates. - Letter (substantial increase in mineral working in Oxfordshire). {6783 7658 7734 7753} The Council concurred with a suggested response by John Howell MP on behalf of PAGE and agreed to send that response.
15 Any Other Business (Agenda Item 15)
Comments have been included with the above appropriate Items.
Meeting Concluded 9.50pm
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