It was resolved to accept an apology from Cllr P Melville who was on holiday. Apologies had also been received from Cllr J Jeffery (EDDC) and Devon and Cornwall Police.

There were no declarations of interest made at this stage of the meeting.

The minutes of the meeting held on the 15^th May were adopted as a true record. For the purposes of accuracy it was noted that in item 5 Cllr Bowditch had been elected to the Finance & General Purposes Committee and not Cllr Burrough as shown. On item 13 the amount paid to Smiths of Derby to read £189.18.

The minutes of the meeting held on the 7^th June were adopted as a true record.

The clerk clarified that Councillors who declared a personal and prejudicial interest on any item appearing on the agenda would, under the Code of Conduct 2007 section 12(2) have the right to speak, however, this must either be done in the democratic period or, in the case of planning, in the public period prior to the council actually dealing with the application. It was further emphasised that there was still the need to leave the meeting prior to the item being discussed.

The clerk read out a report from the police in which it was stated that there had been no reported incidents of crime in the parish since the last council meeting. There had been however a theft of a vehicle in Chardstock partly due to the fact that the keys had been left in the ignition. The report went on to warn everyone never to leave their keys In the vehicle when unattended.

It was resolved to pay the following accounts;

Community First £515.33, Salaries 3113.47, Office £33, Inkcycle £20.86, Mr Churchill £180, Village Hall Rent £57.00, EDDC (polling day charges) £300

The clerk was thanked by the chairman for pursuing a new insurance provider which had saved the council £138. It was noted that he had investigated the cost of providing insurance cover for the War Memorial would be approximately £50 per annum. This item would be referred to the F&GP committee for consideration for the next financial year.

The council noted with pleasure that Mr Holloway, the Internal Auditor, had given an unqualified report regarding the Council's accounts. The accounts had now been passed to the external auditor. Council also noted that the statutory notice regarding the public's right of inspection of the accounts had been placed on the notice board.

It was resolved to accept the draft Standing Orders and to rescind all previous standing orders. The clerk would provide each councillor with a copy of this document.

Council noted that a blanket smoking ban would become law in all public buildings from 6am on the 1^st July 2007. As far as the council was concerned this would affect the Pavilion. Statutory notices would need to be displayed at all entrances. Cllr P Searle agreed to exhibit the notices. Council was informed that the was a duty of ‘due diligence' to ensure that no one smoked on the premises and that action would need to be taken against any person breaking this law as heavy fines could be imposed not only against the smoker but the management of the property.

The clerk read out details of an email received from Mr Hoare and noted pothole and vegetation problems for onward transmission.

1. Devon Wheels 2 Work: Appeal for funding. To be referred to the F&GP Committee
2. Vitalise (disabled breaks)> Appeal for funding. To be referred to the F&GP Committee

 

3. Shelter Devon Housing Centre: appeal for funding. To be referred to the F&GP Committee.
4. Senior Council for Devon: Council noted that there would be a public meeting at the Guildhall, Axminster on Tuesday 3^rd July at 7pm.
5. EDDC Enforcement: Enforcement Officer was now satisfied that adequate action had been taken at Scouse Lane. Noted.
6. DAPC: County Committee members for 2007-2011 noted
7. Unitary bid by Exeter City Council: agreed that the clerk would write stating that this council was opposed to the granting of unitary status to Exeter.
8. Devon Community Recycling Network: Invitation to a conference at Crediton on the 29^th June. Noted
9. Devon CC Parish Paths events: details had been forwarded to Cllr Melville.
10. EDDC Annual Meeting: the chairman and clerk would attend this meeting on the 27^th June at the Knowle.
11. Determinations: It was noted that the application (07/1168/LBC) for the removal of flat roofed porch and erection of monopitch roof porch, new entrance door and side window at Church Cottage, Hawkchurch, had been granted.
12. Green Taxi Company: Correspondence noted
13. Devon Playing Fields Association (DPFA) AGM: This would take place at Winkleigh on the 12^th July. It was felt that this was rather a long distance to travel, therefore, reluctantly, the council would not send a representative on this occasion.
14. DPFA: Request for nominations to serve on the Executive Committee: There were no volunteers
15. Rural Community Council for Devon: David Rolls had contacted the clerk regarding their visit to Hawkchurch on the 2^nd July. All Councillors had stated that they would attend. The chairman would give a short talk on the project. Clerk to find out the actual number of people attending for catering purposes.

There were no items brought forward for inclusion on the agenda.