|
Heath Hayes & Wimblebury Parish Council
Minutes of the Parish Council Meeting. Held on Wednesday 3rd June 2009. Heath Hayes Library, Hednesford Road, Heath Hayes.
Present;
Cllrs M. Doody, (Chair), R. Merry (Vice-Chair), V. Baker, A. Bernard, J. Bernard, B. Bottomer, L. Bullock, J. Merry & D. Todd.
In Attendance;
PCSO 6642 D. Hickman. Mrs Janet Lee (Chase Post). Clerk, Mr R. Smythe.
Chair's Announcements and Public Participation.
Cllr L. Bullock reported about an article in the Express and Star on 20th May concerning the Gating Order for Newlands Lane, Heath Hayes. It was agreed that because of the ongoing fly-tipping problem, that the Council had originally requested the gating order several years ago and it was a disgraceful, incorrect and biased article that was unjustified electioneering and a deliberate misrepresentation of the facts to have Mr Chris Collis attempting to claim some involvement and responsibility with Councillor Tony Williams. The Council agreed that the veracity of the story should have been checked prior to publication.
PCSO D. Hickman reported that PC Cooper had been detained on enquiries and unfortunately could not attend the meeting. She reported that there was an ongoing operation to check the speed of vehicles on Hednesford Road and that although the area was relatively quiet, there were regular operations against nuisance drivers at Tescos and there had been anti-social behaviour incidents as a result of half term coinciding with sunny weather. She also reported that a nuisance beggar had been imprisoned for breaching an ASBO order.
PCSO Hickman was thanked for her attendance
...............................Chair Page 52/09 1. Apologies.
The meeting began at 7.40pm. Apologies were received and accepted from Councillors I. Carr, D. Hill, R. Todd & J. Toth.
Resolved: · To accept the apologies.
2. Declarations of Interest on Agenda items.
Item 5, Planning.
· Cllr L. Bullock - Member of District Council Planning Committee.· Cllr D. Todd - Member of District Council Planning Committee.
Resolved: · To note the declarations.
3. To Approve the Minutes of the Meetings on 6th May 2009.
Approval of the minutes was proposed, seconded and agreed.
Resolved: - To approve the minutes of the meetings.
4. Matters Arising from the Minutes.
Cllr J. Merry was very concerned that letters appear to be written to Cannock Council and were not being replied to, in particular, requests for information about the Brickworks Nature Park and Fair Lady Coppice.
The Clerk confirmed that quite often, more than one letter, phone call or email had to be sent to elicit a reply. The Council agreed to carry on and monitor the situation and continue to press for replies.
Resolved: - To monitor the situation.
....................................Chair Page 53/09 5. Planning.
5.1 Applications for Consideration.
· 08/118 - 3 Sparrowhawk Way, Heath Hayes - Conservatory to rear.
· 09/140 - 71 Boston Close, Heath Hayes - Single storey rear extension.
The Council had no objections to the above applications.
Resolved: · To write as above to the District Council.
5.2 Applications Approved / Rejected by Cannock Chase Council.
There were no reports.
6. Clerk's Report.
The Clerks Report was noted.
7. Report of Meetings.
There were no reports.
8. Hayes Green Community Centre - Current Position and Developments.
8.1 Current Position and Developments.
It was reported that there would be a meeting of the Management Committee in July.
8.2 Consideration of acceptance of accounts for 2008/09.
It was proposed, seconded and agreed to accept the accounts.
8.3 It was reported that the Inland Revenue return for 2008/09 had been completed online.
Resolved: · To meet in July. · To accept the accounts. · To note the report. ...................................Chair Page 54/09 9. Heath Hayes Cabin - Current Position and Developments.
9.1 Current Position and Developments.
It was reported that there would be a meeting of the Management Committee in July.
9.2 Consideration of acceptance of accounts for 2008/09.
It was proposed, seconded and agreed to accept the accounts.
9.3 It was reported that the Inland Revenue return for 2008/09 had been completed online.
Resolved: · To meet in July. · To accept the accounts.
10. Standing Orders - Consideration of re-adoption.
It was proposed, seconded and agreed to re-adopt the Standing Orders.
Resolved: · To re-adopt the Standing Orders.
11. Policy Statement - Consideration of re-adoption.
It was proposed, seconded and agreed to re-adopt the Policy Statement.
Resolved: · To re-adopt the Policy Statement.
12. Financial Regulations - Consideration of re-adoption of regulations.
It was proposed, seconded and agreed to re-adopt the regulations.
Resolved: · To re-adopt the regulations.
..............................Chair Page 55/09 13. Risk Management and Assessment - Consideration of re-adoption of policy.
The risk management policy was considered and agreed to be relevant and suitable at the present time. It was proposed, seconded and agreed to re-adopt the policy.
Resolved · To adopt the policy.
14. Newsletter / Annual Report - Consideration of Publication.
It was proposed, seconded and agreed to publish a newsletter, based on the draft that was considered at the meeting. This was the Annual Report newsletter and should be in the Chase Post within the next two weeks at a cost of £500 for a whole page.
Resolved: · To publish the newsletter.
15. Accounts 2008/09.
15.1 Review and appointment of Internal Auditor.
The arrangements for the internal audit were reviewed and it was agreed to re-appoint Mrs J. Arm as the Internal Auditor.
Resolved: · To appoint Mrs J. Arm as the Internal Auditor.
15.2 Consideration of Acceptance of Internal Audit Report.
The internal audit report was considered and accepted.
Resolved: · To accept the Internal Audit Report.
15.3 Consideration of arrangements for audit, including risk assessment and governance.
The arrangements for the audit, management if risk and governance were considered and deemed suitable and appropriate at the present time and accepted.
Resolved: · To accept the arrangements. .......................................Chair Page 56/09 15.4 Consideration of acceptance of accounts for audit.
It was proposed, seconded and agreed to accept and approve the accounts for audit for the financial year 2008/09.
Resolved: · To accept the accounts.
16. Traffic Matters in the area - Update on any information received.
It was reported that the vehicles that had been stationery and were apparently being repaired in Chapel Street had been removed.
Resolved: · To note the report.
17. Parish Plan - Consideration of any developments.
There were no developments.
Resolved: · To continue to monitor the situation.
18. Best Kept Village - Update on application and judging.
It was reported that the judging process had started.
Resolved: · To note the report.
19. Consideration of any reply about Old Brickworks Nature Park.
The Council was aware and disappointed that there was no immediate likelihood of a Management Plan being completed or a Management Committee being formed. It was hoped that that they might be available in the near future. The Council agreed that it would be better for the areas concerned to have effective management.
Resolved: · To monitor the situation.
....................................Chair Page 57/09 20. Map - Consideration of written content.
It was agreed to defer this matter to July.
Resolved: · To defer to July.
21. Coffee Evening - Consideration on date and list of invitees..
The Council agreed that the event would be held at 7.30pm on Thursday 9th July and to invite all former and serving Councillors and their families.
Resolved: · To hold a Coffee Evening.
22. Consideration of comments on the Local Development Framework.
The Council agreed to participate in the public consultation for the Local Development Framework and was concerned about the potential loss of the Green Belt to the east and south of the area, which had been earmarked as potential future building sites.
It was agreed that the Council should object to any change of use from agricultural or recreational.
It was also agreed to write to the District Council ask for a copy of the deeds for the land east of Wimblebury Road.
Resolved: · To comment as above. · To ask the District Council for a copy of the deeds.
23. Consideration of adoption of Equal Opportunity Policy.
It was proposed, seconded and agreed adopt the policy.
Resolved:
.........................................Chair Page 58/09 24. Correspondence;
24.1 Incoming.
The incoming post was noted.
24.2 Outgoing.
The list of outgoing, post numbered 172 to 219/09 was noted.
25. Accounts for Payment.
Authority for the expenditure listed in Appendix A, totalling £4,608.63 was proposed by Cllr J. Bernard, seconded by Cllr A. Bernard and agreed.
Resolved: · To authorise payment of the expenditure listed in Appendix A.
26. Items for Information and Future Agendas.
It was agreed to consider how best to obtain youth input at the next meeting and to consider what the aims were and the best way of proceeding.
It was agreed to consider holding a public meeting and invite all the local schools to send representatives. It was also agreed to consider inviting representatives from local youth clubs and to liaise with the County Council.
Resolved: · To consider the arrangements at the next meeting.
22. Date of Next Meeting.
The date of the next meeting was agreed as Wednesday 1st July 2009. Cllr M. Doody declared the meeting closed at 8.25pm and thanked those present for their attendance.
Resolved · To next meet on 1st July.
.......................................Chair Page 59/09
|