Minutes of the Town Council Meeting held in the Council Chambers on Tuesday, 8^th April 2008 at 7-00pm

Present: C'llr Williams in the Chair, C'llr Giles, C'llr Betteridge, C'llr Beard, C'llr Bradbury, C'llr White, C'llr Winterton, C'llr Crane, C'llr Newman, C'llr Downie, C'llr Ottaway, C'llr Cordery & C'llr Gardner. Representatives: P.S. Freeman, C.C. Connolly, & Steve Dancey, press reporter, plus 6 members of the Public present.

The Chairman welcomed everyone to the 1^st Ludgershall Town Council meeting and under Local Government Act 1972 s.245 (6)-(9) a resolution needs to be passed to continue with a Chairman & Vice-Chairman in place of Mayor & Deputy Mayor, resolution proposed by C'llr Ottaway, seconded by C'llr Downie, carried. C.C.Connolly congratulated Ludgershall on becoming another Town Council in Wiltshire.

1. Apologies were received and accepted from C'llr Dance (holiday) & C'llr Blackmore (work).

2. Ludgershall 2012 Proposal - update by Nigel Whitehead, Georgia Developments Wessex Ltd. on progress for Empress Way project following the formal identification by the Regional Spatial Strategy that Kennet would be allocated 2000 houses across the district. The transport infrastructure is being investigated before the NE Quadrant development in Tidworth goes ahead so that a joint link road through Defence Estates & Network Rail can be considered. The golf course connected to this project already with planning permission - American Golf consider this project to be only marginal but if substantial housing & retail permission is agreed then it would be a viable facility; Georgia Developments will continue to define planning options & keep the Town Council informed. Nigel Whitehead & his 4 colleagues plus C'llr Cordery left the meeting at 7-30pm.

3. General Public - Questions Mrs Loveless complained about household rubbish that had been dumped behind the Mission Hall & on Network Rail land and the rubbish had also been set on fire. The clerk will report fly tipping to Network Rail & C'llr Bradbury offered to look at rubbished on Mission Hall land with a vie to moving it.

PS mark Freeman reported: - 1) Vehicle survey carried out for 7 days on A.342 - figures show the average speed of those exceeding the limit was 34.79mph, the average speed of all vehicles was 32.1mph. Unfortunately the level of offending is not enough to justify the safety camera unit at this location, however the site will be monitored on an annual basis.  Local officers will receive training so that a speed gun can be used in the area periodically. 2) Dewey's Lane parking, all vehicle owners spoken to the situation has improved slightly & will be monitored by the Council. An educational leaflet explaining anti social parking has been produced and used successfully in Durrington, Sgt Freeman would like the backing of Ludgershall Town Council to produce a similar leaflet to distribute on vehicles in Ludgershall; when folded the leaflet resembles a parking ticket, agreed.

A youth was arrested in Ludgershall on Saturday following anti social behaviour. The chairman commented on the recent LYPIG meeting where youth in attendance were rude to adults, had one adult member leave in tears & then complained of nothing to do.

Sgt Freeman left the meeting 7-50pm.

4. Minutes from the previous meeting had been circulated; matters arising: - 3) Litter along shrub area in Empress Way - KDC has cleared the area. 4) C'llr Beard not happy with the proposed number of members for the area currently being reviewed by the boundary commission relating to the new unitary seats. 5b) A thank you letter from Trustee & Management Committee of Ludgershall Scout Hall received regarding recent  £1500-00p donation towards roof repairs. 6) A.338 Cholderton road surface - Confirmed this road is due for major maintenance in January 2009 subject to funding, highways accept the surface is deteriorating rapidly & will not survive that long, which means temporary repairs will be undertaken.6.2) Car Park committee very pleased with good work of KDC sewer crew who

recently cleared the drains. 8) Ofwat request more details of the area due to our Hampshire postal address being very misleading, the clerk will send photocopies of her personal bills.

5. Correspondence

a) WCC - Annual Highway Maintenance Meeting to take place at Marlborough Depot on Tuesday 29^th April 2008 at 14:15 two C'llrs are invited to attend.  C'llr Crane & Betteridge will let the clerk know if able to attend.

Civil Parking Enforcement Amendment Order 2008 - a copy of public notice received order will become operative from 31^st March 2008.

Notice of Temporary Closure of Byway 30, Ludgershall; for a maximum of 6 months.

A copy of the Wiltshire Wayfarer - Rights of Way Newsletter received for information.

b) Wiltshire & Swindon Mineral & Waste Core Strategy - public consultation 31^st March - 14^th May 2008.

c) Talisman homes - expressing concerns of residents from 1-7 Springfield's, Astor Crescent about Sports Club proposals to erect a 6-metre dark green netting fence behind the above mentioned properties. LTC will be consulted at planning application stage, clerk to phone Mr Wallbridge.

d) Requests for annual donations received from WRVS, The Wiltshire Bobby Van Trust, Ludgershall in Bloom & RAP remit all requests to Finance & Policy Committee.

e) KDC confirm the Capital grant award re Memorial Hall can be released towards payment of legal fee's, the clerk has requested a total of £35,892-87p enclosing copies of relevant invoices.

f) Mazars - notice of audit of accounts for year ended 31^st March 2008, LTC must adopt the accounts by 31^st July 2008 and Annual Return sent to Mazars by 29^th August 2008.

g) Newsletters & other correspondence received given to relevant committees, who will report back to full Council if necessary.

6. County & District Councillors' Report

C.C. Connolly reported: - 1) WCC to help areas where Post Offices are closing in Wiltshire - cost 3/4million. 2) New lighting in Central Street/Short Street to be completed by 21^st April 2008. 3) Footpath 2 alterations - still left with an incline, C.C. Connolly will investigate. 4) Boundary Review figures the proposals for Zog & Georgia Developments are not in the forward planning pipeline so cannot be included for this review.

D.C. Beard reported: - no planning meetings held at KDC.

D.C. Williams reported: - 1) TCAP meeting had a presentation on Wiltshire Council area boards. 2) Savernake Hospital is not closing so 24 beds will be retained. 3) Castledown Business Park - 1^st phase occupancy this year, with an environmental upgrade on 2nd phase.

C.C. Connolly left the meeting at 8-50pm.

7. Committee Reports

Allotments & Cemetery Management Committee - C'llr White reported on meeting held 18^th March 2008, minutes had been circulated.

5.2) Works order issued to level graves (6-12mths old) has been issued and Chairman of committee will collect reported litter. 8) Any surplus of funding to be carried forward to 2008/09 finance for this committee. C'llr White proposed this report should be approved, seconded by C'llr Beard, carried.

Planning Committee - C'llr Crane reported on meeting held Monday 25^th March 2008 at 7pm in the Pavilion, minutes had been circulated. 4 applications viewed no objections raised. C'llr Crane proposed this report should be approved, seconded by C'llr Gardener, carried.

Recreation, Leisure & Environment Committee -  C'llr Crane reported on meeting held Monday 25^th March 2008 in Pavilion at     7-30pm, minutes had been circulated. 1) Pavilion -graffiti on windows & doors clerk requested to issue a works order, recent wind damaged one corner of roof, quickly repaired to stop further damage. 2) Fence panel missing from rear boundary of Laurence Court property; this backs onto recreation ground & being used as back entrance, clerk requested to contact letting company. 7a) Bell Street bus shelter - agreed to proceed with insurance claim, damage to Mission Hall bus shelter being investigated. C'llr Crane request this report should be approved, seconded by C'llr Ottaway, carried.

Finance & Policy Committee - C'llr Giles reported on meeting held 26^th March 2008, minutes had been circulated.  5a) After meeting with ED White, Forward Planning, KDC re Boundary Review, Chair & Vice-Chairman given delegated powers to make any necessary representation. 5b) Street naming of new properties in Short Street - committee support developer's suggestion of Scholars Close. The following cheques presented for signature: - Wilts Waste skip rental £17-63p, KDC non-domestic rates pavilion/car park £420-30p, Mr Vockins small works £35-70p, Batterham Matthews Design Ltd memorial hall drawings £3368-03p, KDC 1/4ground maintenance £1118-01p, Hearn & Scott new crest for IT £8-81p, Mr B. Dawe small works £178-50p, SMP play equip spares £81-87p, Premier Design 14 flats drawing £10,594-65p, Mr C. Williams travel exps £24-55p, PWLB loan repayment £2547-75p, Mrs J. White 1/4office exps £91-04p, Hillier Garden Centre Cemetery tree £7-48p, Wyevale beech whips Jubilee G. £18-39p, Spic'n'span toilet cleaning £747-00p, Mrs J. White salary £803-44p, Inland Revenue Tax & Insce £347-44p, The Local Channel Ltd website maintenance £381-88p, s/0 Mr Vockins play inspection £293-00p. A transfer of £17,000-00p from Business 30 day account into current a/c requested for signature. C'llr Giles proposed this report should be approved, seconded by C'llr Newman.

Action Group - notes of last meeting had been circulated, C'llr Giles proposed the report should be approved, seconded by C'llr Newman, carried.

8. Any Other Business

A tie sample with embroidered motif received for information; remit to Finance & Policy committee.

A report received of good response time for paramedic & ambulance to attend sick person living in the area.

Radio/phone mast moved to behind Johnson Way, residents are objecting, the chairman has had contact with companies involved and planning application will be received in due course when observations can be made.

C'llr Betteridge attended the recent RAP meeting to discuss this years event, minutes not available yet.

The Chairman asked that C'llrs wait to speak through the chair one at a time and not between themselves.

There being no further business to discuss the meeting closed at 9-50pm.

Signed.......................................

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