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NEWTON ON TRENT PARISH COUNCIL MINUTES An Ordinary Meeting held on Monday 3rd November 2008.
Held in the Chapel Schoolroom, Dunham Road.
Beginning at 7.00 p.m. 19.01 Those Present:
Cllr A. Arden. Chairman.
Cllr A. Wells.
Cllr M. Cheetham.
Cllr S. Minnitt.
Cllr T. Scawthon.
Cllr J. Stringer. 19:02 Apologies for Absence:
Cllr R. Peach: Having been informed of the reason for his absence, Council approved his apologies for absence. 19:03 Approval of the Minutes:
The Minutes of the last meeting, held on Monday 6th October 2008, were approved as a true record and signed by the Chairman.
Proposed: Cllr T. Scawthon. Seconded: Cllr A. Arden. 19:04 Declarations of Interest:
Cllr A. Arden. Personal. Item 7. Planning 123041. 19:05 Matters Arising:
None received. 19:06 Finance:
a) The Financial Statement for October 2008 was approved as a true record and signed by the Chairman.
Proposed: Cllr A.Wells. Seconded: Cllr T. Scawthon.
b) Clerks Salary & Expenses. £157.46
National Association of Local Councils 2008-2009 Interim Salary Award. Council agreed to an increase in the hourly rate for part time Council Clerks, from £8.00 to £8.238. Also an increase in the hours worked per week, from four to six hours. The monthly salary, before expenses will now be £214.19.
c) Invoices for Payment:
DWG Groundcare £141.00
d) Approval of Expenditure:
Cllr S. Minnitt proposed that the above expenditure be approved.
Cllr A. Wells seconded the proposal.
Carried unanimously.
e) Transfer of funds: No transfer required.
f) Precept 2009-2010: Council decided that the precept should rise by five percent over the figure claimed for 2007-2008. The precept claim will therefore be £7000.00 plus 5%, a total of £7350.00.
20:07 Planning:
a) Aerial 30, High Street: West Lindsey Planning Enforcement have not replied to Council's last letter asking that an application should be submitted through the normal planning system. The clerk will ask for a progress report.
b) 123033: Erect an annex above an existing garage. Willow House, The Paddocks.
No objections.
c) 123041: Construct a shooting lodge with sleeping accommodation and car parking. Furrowland.
No objections.
20:08 Highways Matters:
a) Drainage, High Street: The lighting box has now been re-sited. The drainage pipe, which lay beneath the box, can now be repaired.
b) Drainage Ditch: 2, Collingham Road: The cleaning of the drain has still not been done. The clerk will ask for a progress report.
c) Ragwort: The area to be cleared has been agreed with Highways and Traffic. Hopefully, all areas affected by Ragwort will be cleared more effectively next year. Remove from the Agenda.
d) Concrete A57: This should be cleared during work to repair the drainage pipe damaged by the LCC lighting box.
e) Dunham Road Traffic Calming: Changes and markings have been agreed and Council are now waiting for the work to begin.
f) Unsafe junction A57 with Dunham Road: Despite the decision to leave the junction as it is, Council felt obliged to point out that the junction is dangerous, and a number of accidents have taken place at the junction in recent times. Council are particularly concerned about the damage, which is being caused to other vehicles by flying stones.
g) Flooding 37-45 High Street: Plans have been submitted. Council are waiting for work to begin. 20:09 Freedom of Information Act 2000:
In line with section 20 of the act, the Information Commissioner has approved a revised model publication Scheme. The scheme has to be adopted by all Local Councils and public authorities by 1st January 2009. The necessary paperwork will be completed in time for the December meeting of the Parish Council. The new publication scheme will be adopted at this meeting. 20:10 Allotments: Unpaid rent:
One rent remains unpaid. The clerk will send a reminder. 20:11 Maintenance: Dipper Lane: Councillors Arden and Wells will contact the parties involved. 20:12 ACIS: Land Ownership:
The clerk will pass Council's findings onto the relevant person at ACIS. 20.13 Commemorative Bench:
The bench has been installed in the Church grounds. The method of fixing does need to be improved as the bench is already moving on its base. The possible addition of angle brackets is being considered. Cllr Arden will see Mr Maddison.
Proposed: Cllr J. Stringer Seconded Cllr T. Scawthon. 20:14 New Notice Board:
Examples of notice boards were considered too expensive. The clerk will look for something more suitable for Council's needs, together with a possible funding source. 20:15 Parish Plan:
The steering group are planning to hold three open evenings as a means of collecting the views of Parish residents on the future development of Parish amenities. The three venues are: The White Hart, Monday 10th November; Methodist Chapel, Wednesday 12th November; The Parish Church, Thursday 13th November. More details will be put in Newton News.
21:16 Play Park:
a) Litter: Acceptable.
b) New Seating Area: A suitable design, made by Monster Play, has been found. But, as with all street furniture, but especially Youth Shelters, Health and Safety requirements do push up the price of manufacture. At present, prices range from £3000.00 to just over £6500.00. The clerk will look for possible funding sources for the December meeting.
c) New Goal Posts: Cllr Wells will arrange for the posts to be installed before the December meeting.
d) New recycled plastic seat: The seat will stay in its present position until a decision has been made about the youth shelter.
21:17 Health and Safety:
a) The safety surface under the swings complies with H & S regulations, but more play bark will have to be installed after the winter. Remove from the Agenda.
b) RoSPA Inspection: Councillors have had time to consider the report. The Clerk will now make up a list of the work needed to keep the equipment up to the required Health and Safety standards. 21:18 Newton News:
1) Steering Group - details of open evenings.
2) Walk The Walk - Breast Cancer Charity.
3) Dog Fouling.
4) St Peters Church.
5) Last date for copy. 21:19 Neighbourhood Watch:
Nothing to report. 21:20 Correspondence:
Standards Board Consultation Document. 21:21 Any Other Business:
Letter to Dunham Bridge Company expressing concern over the arrangements for allowing HGV's to cross from the Nottinghamshire. 21:22 The date of the next meeting was agreed as Monday 1st December 2008.
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