Penton Mewsey Parish Council

Minutes of Annual General Meeting 21st May 2007

Penton Village Hall 8.45 pm

Present:

Absent: None

The Parish Council meeting was preceded by the Annual Parish Assembly (7.30-8.30pm). 

Agenda Items

052/07 Election of Chairman & Vice Chairman

Chairman for 2006-07 took the chair.
Chairman: John Cavanagh proposed by Harry Vialou Clark, seconded by Rodney Bennett.  Vice-Chair:  Harry Vialou Clark proposed by Rodney Bennett, seconded by John Cavanagh.   Resolved: both appointed unanimously. John Cavanagh took the Chair.

053/07 Chairman's Remarks & Requests for Future Absences  
Chairman repeated his welcome to new members & thanks to retirees (MOM 18/5/07).
No requests for leave of absence.

054/07  Declarations of Acceptance
Chairman and all members signed the Declaration of Acceptance of Office incorporating the "Undertaking to Observe the Code of Conduct expected of members of Penton Mewsey PC".  Each declaration was also signed by the Clerk as Proper Officer. 

055/07 Minutes of the last meetings (26^th April 2007, 18^th May 2007)
Resolved that Minutes were accurate records.  Minutes signed by Chairman.

056/07 Adoption of New Code of Conduct & Notification of Interests
Clerk reported that he has prepared the following, to be E-Mailed to The Standards Board and to TVBC on 22^nd May 2007:-

·       List of names & addresses of members of Penton Mewsey PC

·       Copy of certified extract from MOM 18^th May 2007 which declares unanimous adoption of the New Code of Conduct for Parish Councils, incl. Paragraph12 (2), by PMPC on 18^th May 2007

Clerk reported that he has prepared the following, to be delivered to TVBC on 22^nd May:-

·       List of names & addresses of members of Penton Mewsey PC

·       Notification of Interests forms (originals)  [copies to PMPC files]

·       Declaration of Acceptance (copies) for each of the six Councillors [originals to PMPC files]

·       Copy of certified extract from MOM 18th May 2007

·       Copy of letter to Standards Board

057/07 Permission to publish personal information
Clerk sought permission to publish Councillors photographs on PMPC notice boards and on the website.  Phone numbers would also be on the notice boards but only Clerk's & Chairman's on the website and in TVBC directory.  All members agreed to photographs and five members gave permission to include phone numbers.  Cllr Mitchell requested that the PMPC office number be used in her case.
Action: Clerk to update notice boards

058/07 Declarations of Interest: None

059/07 Planning Applications & Issues

(a)   Hillside infill : Clerk is awaiting a status report from TVBC

(b)   Andover Airfield: Chairman attended a meeting on May 15^th regarding the proposal to construct a warehousing & distribution centre on the airfield site.  The "Roadac" and "Abbotts Anne Action Group" have undertaken a lot of research and have sent a letter to HCC highlighting in particular the traffic issues.  It appears that TVBC is favourably inclined to such a proposal which will be taken to Northern Planning in due course.  Pre-application discussions with the proposer will continue to 6^th June then the application will be registered and distributed.
Action: Clerk to circulate above letter, to advise PMPC when application received and to call a dedicated meeting.  .

(c)   Penton Park Trees: Site meeting held and a limited planting scheme is being drafted (three initial enclosures).  Understood that TVBC can offer a 50% grant towards costs (mainly the protective materials).
Action: Clerk to liaise with Mr Midgley re draft scheme and call a dedicated meeting.

(d)   Gatcombe: Harry Vialou Clark stated that Clerk had provided him with the Gatcombe dossier in mid-April.  Noted that the front brick & flint wall was as agreed between TVBC and PMPC in 2002 but discussion ensued on the re-use of the railings that had been there before the Gatcombe bungalow was demolished. 
Action: Clerk to check with TVBC; Rodney Bennett to discuss with owners.

060/07 Parish Boundaries & Parish Plan

(a)  Boundaries: A meeting has been held between PGPC Chairman and PMPC Chairman to discuss boundary changes.  As a preliminary step, it was agreed to ask TVBC what the procedure would be for seeking a limited boundary change..
Action: Clerk to investigate.

(b)  Parish Plan: As before, although interested in principle, PMPC would rather have the boundary changed first. 

061/07 Rivers, Drainage, Sewerage, Mud on Roads

Foxcotte Lane Culvert: Nothing new to report

062/07 Roads, Traffic & Signs

(a)   Chalkcroft Lane & Harroway Lane potholes: On HCC's contractor's schedule.

(b)   Penton Harroway Z-bend:  Clerk has requested second chevron sign; TVBC agreed to assess.

(c)   "Village 30": PMPC, PGPC, PRC & Penton WI have registered.  TVBC has advised that "to achieve a speed survey more quickly I am copying this correspondence to Martin Wiltshire at HCC who will be involved in employing a consultant to review all village speed limits".

062/07 Bus Services & Shelter Maintenance: Nothing to report.

063/07 Rights- of-Way, Common Land (Pond) & PMPC Land (Trinity Rise)

(a)  Blacksmiths Lane:
Rodney Bennett has been in discussion with John Payne (PGPC) and estimates that equipment hire and materials would total £4000; proposed that this be shared equally between both PCs.
Action: Rodney Bennett to attend next PGPC meeting

(b)  Penton Pond & Ford: Nothing to report.

(c)   PMPC Land Trinity Rise: Awaiting Mr Payne to verify that PMPC land and Trinity Rise pavement has been made good.

(d)  Harrow Way & Mark Lane:  Fallen trees have all been cleared and message of thanks conveyed to HCC.

(e)  Grainstore: New hedge against hard standing not thriving possibly due to lack of water and damage by vehicles. 
Action: Rodney Bennett to raise with Mr Dunning before next meeting.

064/07 Finance, Audit, Insurance

(a)   2006-07 Audit Schedule

(b)   Parish Council Account & Budget 2007-08
Clerk tabled status 27^th April 2007 (previously supplied to Councillors).
Accounts approved. 

Parish Council Payments since last meeting

None

Parish Council Receipts since last bank statement 27^th April 2007

None                                                                            

Parish Council Balance at 27^th April 2007                        = £ 4262.04

                                               Comprising Business Reserve                     = £ 4162.04
Plus Current Account  = £   100.00  

            (c) Donations: None requested

(d) PMPC Insurance: Having received a competitive quote of £377.47 from Norwich Union it was Resolved to change from Cornhill Allianz to Norwich Union.  Unanimously agreed.
Action: Clerk to implement and seek timely Cheque signature

(e)   Bank Mandate: Resolved that National Westminster Bank Plc be requested to continue to act as the bankers of Penton Mewsey Parish Council and that a new mandate would be obtained with all new councillors as signatories and retirees removed. Two councillors and Clerk/RFO to sign.

065/07 Correspondence (info only)

(a)   Street Lighting: Letter received from HCC.  Put on agenda for next meeting

(b)   Clerk's Contract: NALC has issued revisions to the Model Contract of Employment.  Clerk will review and brief Chairman before next meeting.

066/07 Any Other Business (info only): None

Meeting Closed at 10 pm

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Remaining Scheduled Meetings 2007 - Penton Village Hall 7.30pm

                                                Monday July 9                        (7 weeks after APA/AGM)

                                                Monday Sept 3                      (8 weeks later)                                                                                   Monday Oct 15                      (6 weeks later)                      

                                                Monday Nov 26                     (6 weeks later)

NB: There may be additional meetings re Airfield