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Penton Mewsey Parish Council Minutes of Meeting 8th Sept 2008 Penton Village Hall 7.30pm
Present: Councillors | Clerk/RFO | Ward, Public, Other | John Cavanagh (Chairman)
Heather Carrick
Paul Fraser
Jean Woodward (co-opted) |
Geoff Townson
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Apologies for absence received: Simon Smallbone (Vice Chairman), Rodney Bennett In the absence of members of the public no Open Forum was held. Agenda Items 065/08 Chairman's Remarks Requests for Leaves of Absence: None Chairman welcomed applicant Mrs Jean Woodward who confirmed her willingness to be co-opted. Clerk confirmed the meeting was quorate (minimum three councillors). 066/08 Casual Vacancy
Resolved unanimously to co-opt Mrs Jean Woodward.
Declaration of Acceptance of Office, including undertaking to observe the Code of Conduct, was signed by Cllr Woodward, witnessed & dated by Clerk as Proper Officer.
Action: Cllr Woodward to complete Register of Interests form and return to Clerk for forwarding to TVBC (copy PMPC files). [Note: Form was completed at end of meeting].
067/08 Minutes of the last meeting (07/07/08)
Resolved that Minutes were accurate records. Signed by Chairman. 068/08 Declarations of Interest: None. 069/08 Planning Applications & Issues (a) Sleepers Cottage extension: reapplication. No Objection (b) Park Cottage extension: new application. No Objection (c) The Leas extensions: No Objection (d) Yew Box tree works: No Objection
(e) Airfield Site: Cllrs Cavanagh, Carrick & Fraser had attended the meeting in public held on 1st Sept at which the TVBC Northern Area Planning Ctte voted against the proposal (13:11). Proposal will go to TVBC Planning Control Ctte in Oct/Nov. PMPC agreed to raise issues regarding the effectiveness of any S106 agreement in view of TVBC's reluctance to enforce such an agreement in Penton Mewsey Civil Parish.
Action: Chairman to discuss with Ward Cllr Lashbrook and advise PMPC of the appropriate way to express these concerns.
(f) Andover Town Council Campaign: Letter requesting support from Parish Councils discussed but agreed that no further action to be taken. 069/08 Parish Boundaries & Village Design Statement (VDS) (a) Boundary: Chairman has asked Penton Grafton PC Chairman (Deborah Graham) to propose dates for an informal meeting between PGPC and PMPC councillors. Action: John Cavanagh to advise PMPC of meeting date. (b) Village Design Statement (VDS): Agreed no need to revise The Pentons VDS, in view of input from TVBC which says it is still in good standing (also mindful that it would need to be a joint project with PGPC, requiring a dedicated budget). (c) Parish Plan: As before, although interested in principle, PMPC would rather have the boundary changed first. Clerk noted that there is information on Parish Plans in the Circulation Envelope of 8th Sept 2008. 070/08 Drainage & Sewerage (a) Foxcotte Lane Culvert: Work completed ahead of schedule. (b) Newbury Hill: No further information re schedule for installing piping to connect with main drainage system in Chalkcroft Lane. The trap across the entrance to Home Farm Stables has been cleaned out. Action: Clerk to continue to liaise with HCC Engineers. 071/08 Roads, Verges, Traffic & Signs (a) Harroway Z-bend: Curbing being installed. (b) Approach Short Lane from East: Nothing to report re. improved HGV signing (may be place following recent road works for Rothsay site development). (c) Chalkcroft Lane-Church Drive: As part of the White Hart lay-by improvement project in 2007, a ramp was added to improve access to Church Drive for wheelchairs and scooters. This has sometimes been blocked by parked cars so Clerk requested line-marking to draw attention to the ramp. This was agreed by TVBC Traffic department and the site marked awaiting final white-lining. 072/08 Bus Services & Shelter Maintenance: Wooden shelter: Broken tile awaiting replacement by Cllr Bennett.
Action: Cllr Bennett to procure replacement tile and install
073/08 Rights-of-Way, Common Land (Pond) & PMPC Land (Trinity Rise) (a) Mark Lane: Complaint received that footpath is almost impassable. Clerk had contacted HCC Rights-of-Way Officer. Awaiting reply. Member of public has informed Clerk that some work appears to have been done.
Action: Cllr Carrick to inspect entire length from Weyhill Road to Foxcotte Lane and report to PMPC & Clerk. (b) Blacksmiths Lane resurfacing: Cllr Porter of PGPC has advised PMPC Clerk that PGPC has agreed in principle to fund 50%, subject to obtaining more information on costs in order to make provisions for 2009-10 budget year (as must PMPC).
Action: Cllr Bennett to create a Scope of Work with provisional costs by the next PMPC meeting (Oct 13th 2008). (c) Paths for All - Small Grants Scheme: Cllrs Bennett and Fraser both to attend half-day conference in Alton. Action: Cllr Bennett & Fraser to return info to Clerk by 17th Sept so Clerk can make booking.
074/08 Audit, Finance & Standing Orders
(a) Audit Schedule
Date | Event | Action | 1st August | Dispatch of Annual Return | Clerk sent Annual Return, Recorded Delivery, to Audit Commission, Plymouth. Proof of delivery 4th August. | 11th August | External Audit, Plymouth | Commencement of External Audit & period for Electors to question Auditor | 13th Oct or 24th Nov | PMPC Meeting | External Auditor's letter & any action to be Minuted |
(b) Parish Council Accounts & Budget 2008-09
Clerk/RFO tabled accounts & budget status 1st Sept, previously supplied to Councillors. Budget & Accounts approved.
Parish Council Payments since last meeting July 7th 2008 None Parish Council Receipts since last meeting July 7th 2008 None Parish Council Balance at 1st Sept 2008 = £ 2227.14 Comprising Business Reserve = £ 2127.14
Plus Current Account = £ 100.00 (c) Standing Orders re Procedures: PMPC briefly reviewed the National Association of Local Councils (NALC) Legal Topic Note 55, Nov 2007, received from Hampshire Association of Local Councils (HALC). Agreed that PMPC complies with almost all of the requirements (as per PMPC Standing Orders based on proforma by NALC April 2002). Agreed to clarify two items:
1) Open Forum: to be minuted as forming part of the PMPC Council Meetings
rather than being held before the council meeting officially started. 2) Summons to attend (outline agenda): Resolved acceptable practice for
Clerk to E-Mail signed copy, Councillors to acknowledge receipt.
Any councilor may request paper copy instead, to be delivered by Clerk.
Chairman to confirm agenda agreed at start of meeting.
(d) Donations: No requests received.
075/08 Correspondence (info only): Circulation envelope issued at the meeting.
076/08 Any Other Business (info only): Cllr Fraser informed members that he is seeking to join the Test Valley Cycle Forum and would hope to report on issues such as cycle routes.
Meeting Closed at 2130 hrs Next Meetings Oct 13th, Nov 24th
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