Penton Mewsey Parish Council

Minutes of Annual General Meeting 19^th May 2008

Penton Village Hall 8.15pm

Present:

Absent with leave: Harry Vialou Clark (Vice)

Meeting was preceded by the Annual Parish Assembly

Agenda Items

037/07 Election of Chairman & Vice Chairman

Chairman for 2007-08 took the chair.
Chairman: Cllr Cavanagh proposed by Cllr Bennett, seconded by Cllr Carrick. 
Vice-Chair: Cllr Smallbone proposed by Cllr Carrick, seconded by Cllr Cavanagh.  
Resolved: both appointed unanimously. Cllr Cavanagh took the Chair.

038/08 Chairman's Remarks                                                                                 

Requests for Leaves of Absence: None

039/08 Minutes of the last meetings (14/04/08)
Resolved that Minutes were accurate records.  Signed by Chairman.

040/08 Casual Vacancy
Notice of Casual Vacancy posted on PMPC notice boards 18^th April to 9^th May.  TVBC advised no requests for election received, thus vacancy may be filled by co-option.  "Wanted" posters have been put up and E-Mailed within the community, seeking applications by Friday 27^th June.  PMPC thereafter to select (or not).
Action: Clerk & Chairman to advise PMPC of any applications.                      

041/08 Representation on PRC:  PRC has formally invited a PMPC representative on the PRC Mgt Ctte.  Noted that PMPC Clerk receives PRC MOMs and forwards them within PMPC so communication is already good.  Agreed that, since PGPC is "represented" by the husband of a PGPC Cllr (he is PRC Sec), it was appropriate that PMPC Cllr Carrick be "represented" by her husband (a PRC Ctte member) and there was no need an additional PRC member from PMPC.
Action: Clerk to advise PRC.

042/08 Declarations of Interest: None

043/08 Planning Applications & Issues
(a)   Danebury: Erection of Bungalows as extension of Beech Close.  Supported. Goes to NAPC on May 29^th (Officer recommends permission).
(b)   Andover Airfield Site:  Meeting with some TVBC Cllrs to be held 8pm on 22^nd May, Fairground Hall, Weyhill.  Cllrs Carrick, Cavanagh & Bennett to attend.  
(c)   Penton Park Trees: Whilst supporting Mr Midgley's good intentions in principle, agreed that, due to budget priorities, PMPC not in a position to give financial support for a tree-planting campaign on private land.
(d)   Penton Grainstore: Nothing new to report re buses & Sunday business.

044/08 Parish Boundaries & Parish Plan
(a) Boundary Review: The Andover Advertiser of May 9^th carried an article about TVBC cancelling the boundary review.  In the Chairman's Report read at the preceding Annual Parish Assembly, the following statement was made (draft MOM APA) "Chairman noted that a brief article had appeared in the Andover Advertiser of May 9^th about TVBC cancelling a boundary review.  The aim had been to see if the population of The Pentons would agree to an option of moving the current boundary a few hundred yards west to include Penton Grafton and creating a Pentons Parish Council and a Weyhill Parish Council, rather than the current status where the parish boundary zig-zags through the village and 80% of the inhabitants of Penton Grafton Parish live in Weyhill & Clanville.  Penton Grafton Parish Council had first to check on the implications regarding a house they own in Penton Grafton so the review had been deferred.  It was noted that if such a proposal were to be agreed, it would make no difference to anyone's address - the names Penton Grafton and Penton Mewsey would not change.  However the Penton Grafton electors would vote in Penton Village Hall instead of Weyhill, and Parish Council Tax money would be dedicated to The Pentons community".
 Action: John Cavanagh to check status with PGPC.
 (b) Parish Plan: As before, although interested in principle, PMPC would rather have the boundary changed first. 

045/08 Drainage & Sewerage
(a) Newbury Hill: Nothing to report re timing of further drainage works.
Action: Clerk to continue to liaise with HCC Engineers.
(b) Foxcotte Lane Culvert: Work to commence 2^nd June and to last approx. nine weeks.  Advance Notice signs are in place.  Access will still be available for pedestrians & cyclists.  Diversion map received and circulated by Email within The Pentons; also in Village Hall.
Action: Clerk to continue to liaise with HCC Engineers

046/08 Roads, Verges, Traffic & Signs
(a)   Harroway Z-bend: On 15^th May, Clerk & Cllr Carrick met with Mayur Patel & George Chisenga, TVBC & HCC Highways respectively, at Short Lane Penton Harroway.  Highways have agreed to put curbing at the "pinch points" sometime July-August.
(b)   Approach Short Lane from East: HCC & TVBC are reassessing the area.  This review is likely to result in some additional signage (black truck-type) to Penton Sawmills & Grainstore.  PMPC will be notified of the review by letter with drawings by end-June.  Appropriate Z-bend & Unsuitable for Heavy Traffic signs should be in place sometime July-August.
(c)   Fly-tipping Penton Harroway:  Clerk reported to TVBC reports received of fly-tipping of garden waste and soil at Penton Harroway. TVBC agreed to distribute warning flyers.
(d)   Car-selling on Harroway Verge: During site visit (a) above, noted that a red car was parked by the PMPC notice board with a For Sale sign.  HCC advised this was illegal.  Clerk reported vehicle to TVBC who has told the owner to remove it.
(e)   Chalkcroft Lane traffic: UniqueEarthenware continues, on a daily basis, to use Chalkcroft Lane (two red vans, one white van). Clerk continues to recording breaches of the 106 Agreement, no longer copies TVBC, but has advised Dunnings Estates of the daily use.

047/08 Bus Services & Shelter Maintenance
Strong winds recently dislodged and broke one tile off the wooden shelter.   Repairs are in progress by Cllr Bennett.

048/08 Rights- of-Way, Common Land (Pond) & PMPC Land (Trinity Rise)
(a)     Blacksmiths Lane resurfacing: No progress with PGPC re joint funding.     
Action: Cllr Bennett to discuss with PGPC.
(b)     Penton Pond surrounds & PMPC Trinity Rise land: Mr Stubbs has mowed the grass and is due fuel donation for current year (£150 budgetted).  Agreed £100.

049/08 Finance & Office
(a) Parish Council Account & Budget 2008-09
Clerk/RFO tabled year-end status 1^st May, previously supplied to Councillors.                                                                                                  Budget & Accounts approved

Parish Council Payments since last meeting 14^th April 2008
            Quarterly Photocopier Lease £94.51 + £16.54 VAT (Standing Order)     =  £ 111.05
  Parish Council Receipts since last meeting 14^th April 2008
            TVBC 50% of £5500 precept 2008-09                                                 = £2750.00           

Parish Council Balance at 1^st May 2008                                   = £ 3538.43
                                                     Comprising Business Reserve   = £  3438.43
                                                                     Plus Current Account    = £    100.00

(b) 2007-08 Audit Schedule 

(c) Risk Assessment: To be reviewed by Clerk & Cllr Bennett

(d) Insurance: Norwich Union renewal premium for 2008-09 is £397.34 (cf budget £400).  They offer a three-year deal for £377.47.  Agreed to accept 3-yr offer.
                                                                                                 Documents & cheque signed

(e) Payments: Donation to Mr Stubbs for grass-mowing                                   = £100.00
                                                                                                        Cheque signed

(f) Clerk's Contract update: Clerk has sent updated Draft to Chairman for review.
       Action: Chairman to sign when agreed.

(g) Donations:  No requests received.

050/08 Correspondence (info only)

Circulation envelope to be issued 20^th May. 

051/08 Any Other Business (info only):

Meeting Closed at 2100 hrs    

2008 Scheduled Meetings 7.30pm Mondays

July 7^th

Sept 1^st

Oct 13^th

Nov 24^th