Ugley

PC MEETING 21 MARCH 2005

21-Mar-2005

MINUTES OF THE UGLEY PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL AT 8.00 PM. ON MONDAY 21st DAY OF MARCH 2005

Present: - Councillors Jean Reay (Chairperson), David Cross, Betty Francis, David Hilton, Roger Pryor, Nick Shutes, Tony Turner and Cyril Watts (Clerk).

Also Present: - No others

Apologies: - Richard Wallace (County Councillor), Geoffrey Sell and Anne Marchant (District Councillors)

There were no members of the Public or Press in attendance.

1) Minutes of Meeting held 24th January 2005 Having been circulated they were approved as a true record and signed by the Chairperson.

2) Matters Arising

(a) Website. It was reported that with the current amendments by the Local Channel the Website was becoming more functional. The last set of our minutes had been entered and printed out successfully. The future appeared to hold better prospects for entering more relevant and varied material.

(b)Planning . Village Hall Car Park. Uttlesford Planning Services were still insistent on an ecological report. An arrangement was made with the Essex Amphibian & Reptile Group with whom David Cross held a meeting on site following which a report was made and sent direct to Uttlesford; copy to ourselves.

The report was of a negative nature. Surprisingly there was no charge for the report, only a suggestion that a contribution to the Group would be gratefully accepted. A donation of £25 from the Village Hall funds had been duly arranged.

© E.C.C. H & T- Highway Issues. The travellers had been moved on, but nothing had been heard about any action to allay their likely return. The cats eyes from the B1383 had been removed. The finger posts to footpath 15 and Dellows Lane were still in need of attention. Nothing had been heard of any likely action with regard to the verges adjacent Foxtons Farm/Old Homestead.

(d) Heavy Transport Ugley Green. A newly appointed Community Police Officer posted at Stansted for the purposes mainly of covering problems in Ugley and Birchanger had made contact with a view to following up for one thing the heavy transport problem through Ugley Green.

Little could be done without local co-operation and the supply of information which could possibly be followed up. The officer, P.C. Monro No.2317 promised to monitor the situation as far as it is possible, but requested any information such as vehicle numbers, dates/times, and if possible destination to where travelling etc. be phoned through to Stansted Police Station (01279) 812211.

(e) Village Civic Amenity Service. A letter from Messrs Biffa Waste Services was received offering to provide an Amenity Skip on a similar basis as that formerly provided by the District Council. Access to be provided to the skip between 8.00 am. and 4.00 pm. . on both days sited by the offices as before on the weekend of 9th/10th April . Entry to the site, use of skip and exit from the site to be at residents own risk, however every endeavour would be made to provide safety as far as possible.

There to be no commercial tipping, only residents private waste. Legislation demands no tipping of hazardous waste, i.e. car batteries, fridges/freezers, asbestos, gas bottles, tyres, fluorescent light tubes, televisions, waste oil, liquid waste and other like materials.

Providing all goes well the skip will be provided again on the weekend of 10th/11th September; to be confirmed nearer the time.

The Clerk had gratefully accepted the offer on behalf of the Council and arranged for publication in the village magazine.

(f) Community Achievement Award 2004. A letter of thanks from Mrs. Phyllis Harrison was given notice for the confidence shown by the Council in proposing her for the Award and to Tony Turner for his accompany to the Presentation.

(g) Precept Expenditure 2004/05 Section 137. The Financial Officer made the point that the required repairs and re-decorations to the bus shelters should not be regarded as Section 137 expenditure but came under the heading of Maintenance and Upkeep. There remained therefore in the region of £600 which could be spent on behalf and to the benefit of the community. Following lengthy discussion it was resolved in view of the popularity of the picnic table in Linnets Wood to consider the installation of a public seat adjacent thereto. It was felt that before going ahead notice should be given and agreement obtained from the Woodland Trust. David Hilton suggested that in writing to the Trust they may prove interested in meeting the cost on a 50/50 basis. The Clerk would write to the Trust accordingly.

(h) S.S.E. Conference Hilton Hotel. David Hilton who attended the Conference had nothing to add to his written report, copies of which were sent out with the Agendas for this meeting.

(i) Village Hall Licensing Laws. David Cross had attended the meeting called for discussion of the new laws. It confirmed the doubts and the obvious lack of consideration as to the manner of application to such bodies as the Ugley Village Hall and the like. It was disturbing to think that hirers of the hall, for instance the Womens Institute, Friendship Club etc. in running their small raffles to raise funds, would without a licence be breaking the law if the raffle prizes included anything alcoholic. Any functions including such as the Annual Village Fete, Wedding Receptions etc. held in the Hall would only be above the law providing anything alcoholic was not sold but given away. Control of behaviour also presented a major problem whether or not an issued licence was in force. Without serious re-considerations being given to the laws and their application the future would appear bleak for the focal point of most villages, their Village Hall.

(j) Finger Post, Dellows Lane. See © above.

(k) Emergency Planning Civil Contingencies Act 2004. The papers circulated for the purposes of comments brought forward little constructive discussion. A meeting attended by our Chairperson gave no leads since the person to have headed the meeting did not turn up. The matter was left pending.

3) CORRESPONDENCE.

A.E.C.C. Bus Passenger News Ugley not affected

B. Glasdon News Sheet.

C. Essex Police Questionnaire Contact Details. Returned.

D Essex Air Ambulance Thank you letter for £141.

E. Highways Agency M11 use Questionnaire Survey Returned.

F. UTT Voluntary Sector Forum Meeting 24/2/05. Replied.

G. UTT Resources Comm. Mtg. Agenda.

H. UTT Dev.Control Comm. Mtg. Agenda.

I.Wendens Ambo Clerks Vacancy.

J. C.V.S.U. Newsletter Volunteer - Circulated

K. R.C.C.of E. Essex Oyster - Circulated.

L. E.C.C. Essex School Organisation Plan 2004/09.

M. UTT Resources Comm.Mtg. Agenda.

N. UTT Sports Development Outreach Team.

O. S.W. Town Council Mayors Ball.

P. Essex Community Foundation Sport Relief Newsletter.

Q. UTT Adoption of Local Plan.

R. Stansted Parish Council. Re. Emergency Plans.

S. UTT Public Meeting Draft East of England Plan.

T. R.C.C.of E. Best Kept Village Competition Forms.

U. Essex Police Planning Meeting Braintree 30/3/05 Replied unable to attend.

V. S.S.E. Draft East of England Plan.

W. E.C.C. Road Safety Campaign Posters posted.

X. UTT. N.H.S. Stop Smoking Campaign - Posters posted.

Y. E.A.L.C. County Update - Circulated.

Z. E.A.L.C. - Various.

AA. E.A.L.C. Guidance Notes 47 48. - Filed.

BB. E.C.C. H & T. Consultation on Street Lighting.

CC. Office of Dep.P.M. DEFRA. Clean Neighbourhoods Bill.

DD. Essex Police Contact Managemt Mtg. Braintree 28/2/05 Reply unable to attd

EE. Village Hall Fees - To Finance.

FF. UALC Membership etc. Questionnaire. To A.O.B.

GG. Office of Dep.P.M. Sustainable Communities/Vibrant Leadership. Circulated.

HH. E.C.C. West Area Forum. Next meeting 9/3/05. 10.00am.

I I. E.C.C. H.&.T. Traffic Management Strategy for Essex.

J J. Stansted Parish Council-Sub District Comm. Mtg. 15/3/05 Copy to J.R.

KK. E.C.C. Bus Passenger News Ugley not affected.

LL. DWP Lone Parents Posters posted.

MM. E.P.F.A. Newsletter.

NN. Thank you letter from Phyllis Harrison. To Matters Arising.

OO. Standards Board Copies of Code of Conduct for the future. Circulated

PP. BIFFA Services Ltd Amenity Skips To Matters Arising.

QQ. Highways Agency Roadworks Information Leaflets 10 retained Bulk retd.

RR. R.C.C.of E. Licensing Laws Village Halls Training - Copy to D.C.

SS. S.S.E. Chairmans latest facts re. Second runway.

TT. E.D.P.A. Ltd. Annual Review Poster posted.

UU. UTT Comm. & Leisure Comm.Mtg. - Agenda.

VV. UTT Health & Housing Comm. Mtg. - Agenda.

WW.E.C.C. West Essex Area Forum Future Meetings 2005/06.

XX. E.C.C. East of England Plan Consultation.

YY. E.A.L.C. County Update - Circulated Various.

ZZ. E.A.L.C. Various.

AAA. Essex N.H.S. Notice of Board Meeting 30/3/05.

BBB. S.S.E. Speakers from S.S.E. - To A.O.B.

CCC. UTT N.H.S. Annual Report 2003/04.

DDD UTT Environment Comm. Mtg. - Agenda

EEE UTT. Leisure Ltd. Concession Card Information Leaflet. To A.O.B.

FFF. Clerks & Councils Direct. - Circulated.

GGG E.C.C. Essex Minerals & Waste Development Framework.

HHH. Essex Police. Re. Bus Shelter Claims. - Copy to Cornhill - To A.O.B.

I I I. E.C.C. Bus Passenger News Ugley not affected.

J J J C.P.R.E. Fieldwork - Circulated.

KKK Monster Play Systems Playground Equip. Catalogues.

LLL DEFRA. Broadband C.D.

MMM. UTT Dev.Control Comm. Mtg. - Agenda.

NNN. UTT Scrutiny Comm. Mtg. - Agenda.

OOO. UTT Concessionary Fares Scheme 2005/06 - Printed & Posted.

PPP. UTT Local Development Framework. - Circulated.

QQQ Standards Board - Code for the Future. - Circulated.

RRR. CVS. Forum Elsenham Memorial Hall 12/4/05. - To A.O.B.

SSS. E.C./C. H.& T. Quiet Lanes - To A.O.B.

4) PLANNING.

Applications.

UTT/0070/05/FUL Broom & Burney Wood - Paintball Games.

UTT/0119/05/FUL 23 Bedwell Road - Triple Garage.

UTT/0042/05/FUL 5 Bedwell Road - Removal of shed; erect double garage.

UTT/0158/05/FUL Old Place, Ugley Green. Erection new entrance gates to

Existing brick piers.

UTT/2184/04/FUL Extension Village Hall Car Park [see 2(b)].

The above raised no comments to submit to Planning.

Decisions.

UTT/2071/04/FUL Extension Gunn Cottage, Northall Road. Approved.

Reports.

ESS/02/05/UTT. Ugley Landfill Gas Compound - Technicalities.

5) FINANCE.

(a) Membership U.V.B. - Annual Sub £5.00 - Agreed continue.

(b) Membership UALC - Annual Sub £10.00 - Agreed continue.

(d) Current Financial Position.

Reserve C/A. D/A. Postal A/C.

B/F 500.00 327.76 2106.12 4664.10

Receipts.

Transfer. - - 300.00 ( 300.00) - -

Interest 6/9/04 5/12/04 - - - - - - 25.29

Transfer - - 200.00 ( 200.00) - -

------------------------------------------------------

500.00 827.76 1606.12 4689.39

Payments.

Ugley V.H. 600.00

UVB 5.00

UALC 10.00

Clerks Exs.

Stamps 7.56

Stationery 27.70

Phone 4.60

Printing 8.35 48.21 - - 663.21 - - - -

-------- -------- - ---------------------------------------------------

500.00 164.55 1606.12 4689.39

6) A.O.B.

(a) U.A.L.C. Questionnaire. A brief discussion on the contents led to an agreement that the amendments to the proposed draft of a new Constitution should be answered in the positive. It was resolved the Clerk deal with this in completing and returning the Questionnaire together with the £10 Annual Subscription.

(b) S.S.E. Speakers. A request by the S.S.E. for speakers to attend one of our meetings was declined in view of the fact that we had entertained a previous request and it was not thought there was anything further to be gained. The Clerk would reply accordingly.

© UTT Leisure Connection - Concession Cards. Notice was given of a leaflet detailing Membership at one of the Leisure Centres at Saffron Walden, Dunmow or Stansted at a Concessionary Rate of £11 for an Adult or £24 for a Family, saving £16 or £37 per annum respectively. It was suggested a request be made for entry in the Village magazine.