Freedom of Information Act 2000:  Rampton Parish Council Publication Scheme

In accordance with the provisions of the Freedom of Information Act 2000, Rampton Parish Council has adopted the Local Councils? Model Publication Scheme for Local Councils (core classes only), as follows:-

The information contained in each class is available in hard copy on request from the Clerk of the Council, by inspection at the Clerk?s office or other suitable premises by prior appointment.  Some information will be available on the Rampton village website.

Reasonable charges may be raised for the provision of copies of the documents/ information listed in each of the classes.  NB:  Rampton Parish Council currently does not have some of the documents/information listed below.

The classes are as follows:-

1. Council internal practice and procedure

Minutes of Council meetings - limited to the last 2 years.

Procedural Standing Orders.

Council's Annual Report to the Parish Meeting

Code of Conduct

Members' Declaration of Acceptance of Office

Members' Register of Interests

Register of Members - Interests Book

2. Periodic electoral review

Information concerning changes to the electoral arrangements for the Parish Council.  This includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the Council.

Information relating to the last Periodic Electoral Review of the Council area

Information relating to the latest boundary review of the Council area

3. Employment practice and procedure

Terms & conditions of employment

Job descriptions

Exclusions - 'personal records' i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.

Planning documents

Responses to planning applications

Exclusions - Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps all of which are available from the local planning and/or highway authority respectively

5. Audit and accounts

Annual return form - limited to the last financial year

Annual statutory report by auditor (internal and external) ? limited to the last financial year

Receipt/payment books, receipt books of all kinds, bank statements from all accounts - limited to the last financial year

Precept request - limited to the last financial year

VAT records - limited to the last financial year

Financial Standing Orders and Regulations

Assets register

Risk Assessments

Exclusions - all commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies.  With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and/or unfairly disadvantaged.

6. Development and implementation of policy

Policy Statements issued by the Council

Responses made by the Council to consultation papers

Analysis of responses to public consultations received by the Council

Village Appraisal

Complaints handling procedure

7. Byelaws

Made for any of the following purposes:-

The regulation of a mortuary and post-mortem room

The regulation of a pleasure ground or public space

The regulation of an open space or burial ground

To control dogs and dog fouling

8. Council circulars/Newsletters

Parish or community guide

History of the parish or community (or similar commissioned publication)

9. Arts, entertainment and tourist information

This relates only to information produced by the Council.

10. Burial grounds

Plans

General policies

Exclusions - all documentation relating to individual applications and registrations under both privacy and data protection laws

11. Best value

Best Value Performance Plan

Best Value Inspection reports

Posted by

Christine Couchman

Clerk to the Council

1st November 2005

Rampton Parish Council

45 Mill Field, Willingham CB4 5HD

Tel. 01954-200824

E-mail athene@tesco.net (please title messages ?Rampton Parish Council?)