D:\Council Documents\WORD\WORD\memBERSALLOWANCEPOLICYDOCUMENTAPRIL2004.doc

Southwater Parish Council ('the Parish Council') in exercise of the powers conferred

by Section 100 of the Local Government Act 2000 and the Local Authorities

(Members' Allowances) (England) Regulations 2003 hereby makes the following

scheme:

1. This scheme may be cited as the Southwater Parish Council Members'

Allowances Scheme and shall have effect from lst January 2004 and for

subsequent years.

2. In this scheme,

3. Subject to the provisions of this Scheme for each year the parish basic

allowance as set out in Appendix 1 shall be paid to each Parish Councillor.

4. (1) A Parish Councillor shall be entitled to be paid Parish travelling and

subsistence allowance at the rates specified in Appendix 2 in respect of

travelling and subsistence undertaken in connection with or relating to

the duties set out in Appendix 3.

(2) The rates for subsistence shall be reduced by a corresponding amount

in respect of any meal provided free of charge by the Parish Council or

by a third party.

(3) The rates for subsistence will be reduced to the actual cost of the meal

if less than the allowance.

(4) The following limitations apply on reimbursement of subsistence:

(a) for breakfast an absence of more than four hours commencing

before 0700 hrs

(b) for lunch an absence of more than four hours including

commencing before 1100 and finishing after 1500 hrs

(c) for tea an absence of four hours finishing after 1830 hrs

(d) for dinner an absence of more than four hours finishing after 2030

hours

(e) tea and dinner allowances cannot be claimed for the same day

5. (1) Where a Parish Councillor is suspended from his or her responsibilities

or duties as a Parish Councillor in accordance with Part III of the Local

Government Act 2000 or regulations made thereunder the part of any

allowance payable to him or her in respect of the period for which he or

she is suspended or partially suspended shall be withheld by the

Parish Council.

(2) Where an allowance has already been made in respect of any period

during which the Parish Councillor concerned

(a) is suspended or partially suspended from his responsibilities as a

Parish Councillor in accordance with Part III of the Local

Government Act 2000 or regulations made thereunder;

(b) ceases to be a Parish Councillor; or

(c) is in any other way not entitled to receive an allowance in respect

of that period

the Parish Councillor shall repay to the Parish Council such part of the

allowance as relates to any such period.

6. A Parish Councillor may by notice in writing given to the Clerk to the Parish

Council elect to forego any part of his or her entitlement to an allowance

under this scheme.

7. (1) The provisions of this paragraph shall have effect to regulate the

entitlements of a Parish Councillor to an allowance where, in the

course of a year, this scheme is amended or that Parish Councillor

becomes, or ceases to be, a Parish Councillor.

(2) If an amendment to this scheme changes the amount to which a Parish

Councillor is entitled then in relation to each of the periods

(a) beginning with the year and ending with the day before that on

which the first amendment in that year takes effect, or

(b) beginning with the day on which an amendment takes effect and

ending with the day before that on which the next amendment

takes effect, or (if none) with the year, the entitlement to such an

allowance shall be to the payment of such part of the amount of

the allowance under this scheme as it has effect during the

relevant period as bears to the whole the same proportion as the

number of the days in the period bears to the number of days in

the year.

(3) If an amendment to this scheme changes the duties specified in this

scheme the entitlement to an allowance shall be to the payment of the

amount of the allowance under the scheme as it has effect when the

duty is carried out.

(4) Where the term of office of a Parish Councillor begins or ends

otherwise than at the beginning or end of a year, the entitlement of that

Parish Councillor to allowances shall be to the payment to such part of

the allowance as bears to the whole the same proportion as the

number of days during which his term of office subsists bears to the

number of days in that year.

(5) Where this scheme is amended as mentioned in sub-paragraph (2),

and the term of office of a Parish Councillor does not subsist

throughout the period mentioned in sub-paragraph (2)(a), the

entitlement of any such Parish Councillor to allowances shall be to the

payment of such part of the allowance referable to each such period

(ascertained in accordance with that sub-paragraph) as bears to the

whole the same proportion as the number of days during which his

term of office as a Parish Councillor subsists bears to the number of

days in that period.

8. (1) Payments of Parish basic allowance shall be payable monthly in

arrears through the Parish Council's payroll.

(2) Claims by Parish Councillors in respect of Parish travelling and

subsistence allowance should be made monthly and shall in any event

(3) Payments shall be made to each Councillor monthly in arrears.

(4) Where a payment of one-twelfth of the amount specified in this scheme

in respect of a basic allowance or a special responsibility allowance

would result in the Councillor receiving more than the amount to which,

by virtue of paragraph 7, he or she is entitled, the payment shall be

restricted to such amount as will ensure that no more is paid than the

amount to which he or she is entitled.

9. (1) The level of the parish basic allowance specified in this Scheme is

9.4% of that for a Horsham District Councillor?s basic allowance and

shall be varied with effect from the beginning of the year in accordance

with the same average percentage change of the levels of the

Horsham District Council's staff's remuneration for that year.

(2) The travelling and subsistence allowance shall be the same as that for

the Horsham District Council's staff and shall alter accordingly.

The amount of the Parish basic allowance payable to each Parish Councillor shall be

£250 per annum

Cars - non training travelling

37.0p/mile

10.8p/mile

1200 and above 50.5p/mile 13.1p/mile

Cars - travelling in connection with training

All sizes

11.2p/mile

Motorcycles

above

12.00p/mile

Cycles

20p/mile

Use of public transport will be paid at the second class rail fare and/or bus.

Breakfast - £5.57

Lunch - £7.70

Tea - £3.04

Dinner - £9.53

Out of pocket expenses for residential courses - £4.31 per night.

1. (a) The attendance at a meeting of the Parish Council or of any committee

or sub-committee of the Parish Council or of any other body to which

the Parish Council makes appointments or nominations, or of any

committee or sub-committee of such a body;

(b) The attendance at a meeting of any association of authorities of which

the Parish Council is a member;

(c) The performance of any duty in pursuance of any standing order made

under section 135 of the Local Government Act 1972 requiring a Parish

Councillor or Parish Councillors to be present while tender documents

are opened; and

(d) The performance of any duty in connection with the discharge of any

function of the Parish Council conferred by or under any enactment

and empowering or requiring the Parish Council to inspect or authorise

the inspection of premises.

2. The carrying out of any other duty approved by the Parish Council, or any

duty of a class so approved, for the purpose of, or in connection with, the

discharge of the functions of the Parish Council or of any of its committees or

sub-committees as set out below:

(a) Duties in connection with emergency planning including training and

attendance at rest centres

(b) Attendance at approved conferences

(c) Attendance at approved seminars and training courses

(d) Attendance at briefing meetings

(e) Attendance at the offices to receive petitions

(f) Attendance at liaison meetings with Horsham District Council or West

Sussex County Council

(g) Consultation with constituents