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Minutes of Thakeham Parish Council Meeting - Monday, 17th September 2007
Meeting opened: 7.30 p.m.
Present: Mr D Berry Mr J Bearman Mr R Brown Mrs L Bunyan Ms K Dawes Ms L McDowell Mr D MacEachern Mr N Prince Mr J Weight In attendance: Cllr Roger Arthur District Council Cllr David Jenkins District Council Mr J Denman Clerk to the Council Members of the public
197. Police Issues Before the business of the meeting commenced, PCSO Neville Warner gave a presentation and took questions on local police issues.
198. Apologies for absence Apologies were received and accepted from Cllrs Kirby and Walker.
199. Interests of Members Cllr Brown declared a personal interest in agenda item 12 (minute 209).
200. Minutes of the last meetingMinutes of the last meeting of the Parish Council held on 20th August 2007 were approved and signed. 201. Report on Action Items 201.1 (180.2) Dog walker difficulties top of ridge: Response from Beamsync's solicitor previously circulated; copies made available for the public. 201.2 (180.6) New Code of Conduct: All Register of Interests forms now received. 201.3 (180.8) Jackets Hill: Letter sent to County Cllr Arculus 20th July, awaiting response, resident advised. 201.4 (180.9) Newsletter: Not yet received by some Cllrs. Clerk to prepare paper for consideration at next meeting. 201.5 (181) Street Scene Team: Inclusion of Water Lane in patrols requested 24th August. 201.6 (186) B2139 Road Safety: Letter sent to Colin McKenna/WSCC 29th August, awaiting response. 201.7 (188) Peacocks Lane: Letter sent to Paul Goldring 29th August, awaiting response. 201.8 (196) Overgrown Vegetation by Southern Notice Board: Reported to Highway Rangers and work undertaken. 202. Correspondence HDC: Summons to Council meetings 5th and 11th September. Summons to Development Control (South) Committee meeting 18th September - Cllr Dawes to attend for Water Lane Farm. Invitation to Strategic Development Advisory Group meeting 6th September. WSCC: West Sussex Landscape Character Management Guidelines - copy passed to Cllr Dawes. The Planning Inspectorate: Application by Glyndebourne being dealt with by the inquiry procedure. Action in rural Sussex: Invitation to Horsham Draft Rural Housing Strategy Consultation meeting 15th October (previously circulated) - Cllrs Dawes and MacEachern to attend. Village Life: Request for input to events calendar (previously circulated). Rural Mobile Youth Trust: Purple bus evaluation report (previously circulated) - to be included on website and clerk to forward to local press. Mazars: Annual audit clearance 203. Finance 203.1 Financial Performance A report on the current financial year to 31st August 2007 was received. 203.2 Payments A report on the current bank balances was tabled and the following were approved for payment: Roger Smith: August Outdoor Maintenance 290.00 HDC: September dog bin emptying 6.93 HDC: 2nd instalment 2007/8 rates 58.00 Staples UK Ltd: Office supplies 56.97 CPRE: Annual subscription 27.00 Mazars: Annual audit fee 334.88 Electrical Services and Projects Ltd: Works at Village Hall (charge against subsidy) 150.87 Gross salaries including PAYE / NI and Clerk's OP expenses and mileage 1251.73
£2176.38
203.3 Appeal from Outset Youth Action To be considered at next meeting.
204. Parish Office Discussion and decision deferred until clerk has met with landlords agent. 205. Gypsy and Traveller Sites Consultation No response to be made. 206. Furze Common Road Copies of the letter from WSCC circulated with the meeting papers were also made available for the public. Cllr MacEachern reported on a recent meeting held with some residents and advised that no action was proposed at present as the cost of works to bring the road up to an adoptable standard would be prohibitive, a further meeting with interested parties in the village hall may however be arranged at a future date. 207. B2139 Road Safety The clerk reported that Cllr Walker has contacted the SID team to get the ball rolling and see if they would be prepared to run it themselves without his direct involvement. It was however felt that TPC should give some guidance as to the desired frequency of operation and this item would therefore be kept on the next agenda.
208. Cycle Stands Cllr Dawes to pursue possibility of the village hall as a site and Cllr Bearman to take to the village hall committee. Cllr Dawes to also follow up the High Bar Lane playground as a potential site. 209. Straw Spillage The complaint was discussed and it was agreed that this is not seen as a particular issue given the rural environment and the need to service the farm. TPC will however continue to monitor the situation and the clerk will respond to the complainant on this basis. 210. Joint Planning Advisory Working Group Cllr Berry reported that Tom Crowley/HDC had been in contact with the landowner but nothing specific to report at present; the landowner is considering the options and has said he would revert to HDC within 2 weeks. 211. Parish Action Plan Mark Keenan reported that the committee had met and the addendum was agreed. 900 copies are in production and HDC have agreed to bear the print cost and will respond on the cost of envelopes. Collection of the plans expected 27th September and it was agreed a working party be formed of volunteers willing to stuff envelopes and distribute throughout the parish early in October. Cllr Dawes to draft a covering letter if deemed necessary, if so consideration will also need to be given as to who the letter is from. 212. Open Spaces Committee Nothing to report; last meeting postponed. 213. FCR Footpath Inquiry Advisory Committee Proposed Inquiry Statement circulated by Cllr MacEachern; any comments to clerk by 2nd October. Last met 10 days ago and further meeting scheduled for tomorrow; resident requested additional TPC support. 214. Footpaths Darren Rolfe/WSCC undertaking inspection over next 2 days; he has been given a list of items requiring attention. 215. Laybrook Landfill Working Party No August meeting; nothing further to report. 216. Planning Committee Minutes The minutes of the Planning Committee meeting held on 7th August were received. 217. Reports from Councillors Cllr Bearman reported on the CLC meeting he attended on 4th September with Cllr Berry and also updated the meeting on current police issues and works undertaken at the village hall. 218. Liaison with TVA The meeting was updated on current TVA issues. 219. Adjournment The meeting was then adjourned to allow comments or questions from the public and the following was noted. 219.1 Older generation abusing facilities in toddlers play area; Open Spaces Committee to consider any appropriate action. 219.2 Silver birch across High Bar Lane bridleway. 219.3 Owner possibly implementing stage 2 at Crays Court, if so passing bays issue should be followed up. 219.4 It was suggested the Minerals Liaison Group should be put back on the agenda. 219.5 TPC should consider how to address those items identified within the parish plan which require following up. 220. Chairman's Announcements 220.1 A working party set up by Bob Timms has undertaken a major clearance in the churchyard which has made a significant difference. 220.2 The Highway Rangers dealt promptly with the clearance by the southern notice board. 220.3 The West Sussex Food & Drink Festival is in progress. 221. Any other business for noting or inclusion on a future agenda 221.1 Possible actions regarding the pothole approaching the village hall to be included on next agenda. 221.2 Approach regarding 2008/9 budget and precept to be included on next agenda. Date of next meeting: Monday, 15th October 2007 at 7.30 p.m. Meeting closed: 9.10 p.m.
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