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Toseland Parish Council Meeting 7.30pm Monday November 24th 2008, Toseland Methodist Church and Community Centre. All welcome [Mrs P.A. Dillon, Clerk 16/10/08, 01480 880351]
AGENDA
Apologies
1. Minutes of previous meeting and of the extraordinary meeting 03/09/08
2. Matters arising: 2.1 Traffic measurement device. 2.2 Hedge/interactive sign. 2.3 High Street drains map. 2.4 Daffodils.
3. Declarations of interest. To receive from Councillors declarations as to personal or prejudicial interests and the nature of those interests in relation to any agenda item. Notes:A personal interest exists where a decision on a matter would affect to a greater extent than other people in the Parish - the well-being, financial position, employment or business of the councillor, a partner, relatives or close friends; a body employing those persons, any firm in which they are a partner and any company of which they are directors; any corporate body in which those persons have a beneficial interest in a class of securities exceeding the nominal value of £5,000 or more; the Councillor's registrable financial and other interests. A personal interest becomes a prejudicial interest where a member of the public who has knowledge of the circumstances would reasonably regard the Councillor's personal interest as being so significant that it is likely to prejudice the Councillor's judgement of the public interest - eg. where a Parish Councillor was an adjoining occupier next door to a site which was the subject of a planning application. NB. HDC Standards Committee may consider granting dispensations to speak and/or vote on matters in which Parish Councillors have a prejudicial interest where more than 50% of the Parish Council membership otherwise would be prohibited from participating.
4. Finance: 5.1 External Auditor's Report 5.2 Budget report/forecast of next year's budget. 5.3 Setting of Annual Precept for 2008-2009. 5.4 Review of the Effectiveness of System of Internal Audit - Internal Audit Action Plan Audit Plan, Member Training Plan - and approval of timing for interim internal audit, December 2008. 5.5 Risk assessment 5.6 Request for donation from CAB
5. Planning: 6.1 To note: objection to wind farm application 0802296FUL sent off. 6.2 Application 0802703FUL for redevelopment of Toseland Methodist Church and Community Centre as a dwelling. 6.3 Further to enforcement notice on caravan in field adjacent to St Michael's Church, application 0802910AGDET for location of caravan on the field for storage of tools and materials. 6.4 Correspondence from NATS.
6. Freedom of Information Act: 6.1 New Model Publication Scheme: for approval 6.2 Draft new policy statements and other statements relating to the requirements of the new publication scheme; - Toseland Parish Council: Complaints Procedures Including those Relating to the Freedom of Information Act
- Toseland Parish Council: Data Protection Policies
- Toseland Parish Council: Disclosure Log
- Toseland Parish Council: Health and Safety Policy
- Toseland Parish Council: Information Security Policy
- Toseland Parish Council: Policies and Procedures for Handling Requests for Information
- Toseland Parish Council: Records Management Policy - Retention, Destruction, Archiving
- Toseland Parish Council: Recruitment Policy
- Toseland Parish Council: Register of Gifts and Hospitality
- Toseland Parish Council: Timetable of Meetings
7. Correspondence To note: 7.1 Cambridgeshire County Council budget roadshows. 7.2 Flowchart for declaring interests. 7.3 Link - establishment of Cambridgeshire Local Involvement Network regarding health and social care - and associated explanatory documents. 7.4 Carillion - now managing agent to the Highways Agency Area 8 and associated leaflets about planned roadworks from the Highways Agency. 7.5 Consultation document: ‘Communities in Control. Real People, Real Power. The Making and Enforcement of Byelaws' - NB. The Parish Council has no control over byelaws at present, this has been agreed to be dealt with by HDC.
8. Schedule of events: Christmas Party Saturday December 6th 2008
9. Items for next meeting:
10. Date of next meeting: February 2009
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